Administrative Executive | Office Administrator | Receptionist

Vita Green is a wellness and healthcare company based in Hong Kong. Role overview The Administrative Executive, also referred to as Office Administrator or Receptionist, plays a central role in supporting daily office operations and assisting the executive team. This position helps maintain an organized workspace and ensures that day-to-day activities run sm…

As an Administrative Officer, you will play a crucial role in ensuring the seamless operation of our office. Your responsibilities will include:- Offering comprehensive administrative support to enhance office efficiency.- Coordinating schedules, meetings, and appointments for senior management.- Preparing and refining correspondence, reports, presentations, and various documents.- Organizing and maintaining office records, files, and databases to guarantee accuracy and easy access.- Managing incoming and outgoing communications, such as emails, phone calls, and mail.- Coordinating travel arrangements, including booking flights, accommodations, and creating itineraries.- Monitoring office supplies inventory and placing orders as needed.- Assisting in arranging and executing company events, meetings, and conferences.- Ensuring adherence to company policies and procedures in all administrative functions.- Acting as a liaison between departments to ensure smooth communication and workflow.

As a School Administration Officer at St. Hilary’s School, you will play a crucial role in ensuring the efficient operation of our school office. Your responsibilities will include:Delivering comprehensive administrative support tailored to the diverse needs of the school, thus contributing to a seamless office environment.Providing essential clerical and financial assistance, while exercising initiative guided by the headteachers.Serving as the primary contact point for all inquiries and visitors, ensuring a welcoming atmosphere for everyone.

Join Our Dynamic Team as an HR & Admin Officer!Located at our vibrant Hong Kong office, you will play a crucial role in driving HR and administrative excellence.Your Responsibilities:Support initiatives that integrate HR and administrative functions within the company's Quality Management System (QMS).Monitor and report on employee compliance with mandatory courses; design annual training programs that fulfill legal obligations and enhance staff development.Oversee organization-wide training requirements and ensure accurate training record maintenance.Evaluate training effectiveness and provide recommendations for internal and external training resources.Create, update, and communicate HR and administrative policies and procedures efficiently.Conduct orientation programs for new employees on their first day.Assist with daily administrative tasks such as managing office supplies, company notices, facility maintenance, and insurance matters.Ensure confidentiality and compliance with data protection regulations.Implement and oversee the performance management processes within the company.Collaborate with management and department heads on employee relations initiatives to foster a positive workplace atmosphere.Provide strategic HR insights and recommendations to management regarding people initiatives and organizational development.Develop and execute proactive talent acquisition strategies aligned with business objectives.Manage the recruitment process, including job postings, interviews, onboarding, and offboarding, ensuring compliance with local laws and GAC standards.

Graham Capital Management, L.P. ("Graham") is a premier alternative investment manager established in 1994 by Kenneth G. Tropin. With a focus on both discretionary and quantitative macro strategies, Graham is committed to delivering exceptional, uncorrelated returns across diverse market conditions. As one of the longest-standing global macro and trend-following managers, Graham prioritizes innovation, continuously evolving its strategies through a robust investment, technology, and operational framework. By leveraging the synergies within its discretionary and quantitative trading arms, Graham offers a wide array of complementary alpha strategies, each grounded in thoughtful portfolio construction, active risk management, and diversification. Graham invests substantial proprietary capital alongside its clients, which include global institutions, endowments, foundations, family offices, sovereign wealth funds, investment management advisors, and qualified individual investors, thereby reinforcing alignment of interests across all strategies.The foundation of Graham’s sustainability and success is the talent and contributions of its people. The firm is dedicated to cultivating talent, fostering diverse ideas, and respecting the input of every individual. In this environment, each employee plays a pivotal role in empowering those around them.DescriptionWe are looking for an enthusiastic Investor Services Associate & Office Administrator to join our Investor Services team at the Hong Kong office of Graham Capital Management, L.P. This key individual will report directly to our Managing Director and Head of Business Development, APAC. The ideal candidate will effectively balance client sales support with daily office management, ensuring the smooth operation of Graham’s new Hong Kong hub while driving regional growth. The Hong Kong office is projected to open in Q2 or Q3 of 2026.

Join our dynamic team at coins as a dedicated Administrative Assistant / Executive Assistant! We are seeking an enthusiastic individual to support our Hong Kong office with various daily administrative tasks. This is a fantastic opportunity for fresh graduates looking to kick-start their career in a vibrant and innovative environment.

Secretarial & Administrative SupportAccurately and promptly process expense claims.Manage incoming telephone calls with professionalism and courtesy.Provide comprehensive document support including printing, copying, binding, mailing, and liaising with the Document Production Unit (DPU) as necessary.Prepare and compile transaction bibles and coordinate post-closing activities efficiently.Archive documents and maintain filing systems according to firm protocols.Conduct CR searches and update relevant regulatory or listing rules as applicable.Maintain and update distribution lists and telephone directories.Assist with order bookings, payment requisitions, and other routine administrative tasks.Support calendar and inbox management for lawyers or team members.Provide team coverage to ensure seamless day-to-day operations.Business Development (BD) SupportAssist with InterAction data entry and updates to ensure accurate client and contact information management.Meeting & Event CoordinationOrganize practice and group meetings, training sessions, and both internal and external events.Coordinate practice dinners, lunches, and drinks, ensuring all logistical needs are met efficiently.Greet visitors and ensure their needs are addressed in a professional and welcoming manner.Manage logistics for seminars, including collecting feedback questionnaires and handling external seminar applications.Travel CoordinationArrange straightforward point-to-point travel bookings, including flights, trains, and taxis.Ensure itineraries are accurate and communicated clearly to relevant stakeholders.Project SupportProvide administrative support on assigned projects, ensuring timely and accurate task delivery.

About Us:At Lirvana Labs, we're pioneering the future of education from our innovative headquarters in Silicon Valley. As we expand globally, we are thrilled to launch our first international office in Hong Kong. Our cutting-edge generative AI education platform is set to transform the learning landscape. We're in search of a proactive and adaptable APAC Admin Officer to empower our expanding team in Hong Kong.Position:In the role of APAC Admin Officer, you will be the essential support for our Hong Kong office, which acts as our APAC headquarters. Your responsibilities will encompass managing operations across multiple areas, including HR, finance, after-sales service, and logistics support. You'll be instrumental in fostering a productive and positive workplace where our team can concentrate on delivering innovative solutions in educational technology.

Join our dynamic team at United Christian College as a Teaching Assistant in the Library and Administration. This role is ideal for individuals passionate about supporting educational activities in a library setting while assisting with administrative tasks. You will play a crucial role in fostering a positive learning environment and ensuring the smooth operation of library resources.

Join our dynamic team at United Christian College as a Teaching Assistant (Administrative). In this role, you will support the educational process by performing various administrative tasks and assisting faculty members in their daily activities. This position is ideal for individuals who are passionate about education and eager to contribute to a collaborative learning environment.

Join OKX as an Administrative Manager in Travel Management where you'll lead the development of a global travel policy that aligns with our strategic goals. Your role will involve negotiating with airlines and hotels for optimal rates, ensuring cost control, and conducting thorough ROI analyses. You will be responsible for integrating travel data with expense management and financial controls, fostering a seamless travel experience for our team and supporting the company's growth.

Join Our Team at Finoverse!As a leading player in Asia's fintech community, Finoverse is on the lookout for an enthusiastic and detail-oriented Assistant Office Manager. In this pivotal role, you will not only support our operational functions but also gain invaluable experience in bookkeeping and office management within a fast-growing, innovative company.Your Responsibilities Include:Assisting the Operations Manager and shadowing her daily activities.Managing daily office administration tasks in our Hong Kong office, while also providing support to our overseas offices as needed.Conducting research, maintaining accurate records, and assisting with data entry and filing.Overseeing supply orders, office snacks, onboarding equipment, and event logistics to ensure efficient office operations.Timely processing of expenses and invoices for the administration department.Providing logistical and administrative support for incoming visitors and ensuring a welcoming environment.

As the Director of Client Servicing within the Fund Administration division, you will play a pivotal role in fostering a client-centric culture at MUFG Investor Services. In today's dynamic asset servicing landscape, clients desire not just core administration services but also a reliable partner who understands their needs and challenges. Your focus will be on enhancing client satisfaction by delivering an improved service model that resonates with their expectations.The Client 360 Lead will be instrumental in driving alignment across our operations teams, minimizing risks, and participating in global projects aimed at standardizing and optimizing our operational framework. Furthermore, you will oversee client satisfaction monitoring and work diligently to strengthen relationships with our clients.Client Relationship Management: Cultivate strong relationships with key decision-makers and operational teams at client organizations. Develop and implement customized client account strategies, ensuring high levels of satisfaction and retention. Act as the primary point of escalation and engagement for client-related issues and inquiries.Client Service Management: Oversee the implementation and compliance of service level agreements (SLAs), proactively identifying and addressing risks and operational challenges to drive continuous service enhancements.Client KPI Reporting: Manage client performance reporting, conduct monthly and quarterly service calls, and assess client status using RAG (Red, Amber, Green) ratings, escalating issues internally as necessary.New Business Management: Identify and pursue cross-selling opportunities, support RFPs, and contribute to business development initiatives. Supervise the onboarding of new funds and services, collaborating with clients and internal teams to ensure a seamless experience.Client Profitability Management: Analyze business margins and implement strategies to improve profitability. Lead commercial discussions and workforce planning while ensuring alignment with target operating models. Monitor client billing and address any KPI breaches promptly.Client Change Management: Evaluate and manage client requests, ensuring adherence to established processes, and prioritize development and implementation with appropriate cost management.Risk Management: Proactively resolve incidents and implement corrective actions to prevent recurrence.Client Reporting Management: Coordinate board reporting, facilitating client due diligence requests.Contribute to global initiatives aimed at enhancing the client experience and operational efficiency, along with other ad-hoc tasks as needed.

Join OKX as an Administration Specialist where you will play a vital role in optimizing our administrative processes. This position entails a comprehensive approach to administration, aligning closely with our business strategies while driving operational enhancements. You will be instrumental in establishing effective departmental initiatives and fostering a collaborative environment that promotes excellence.

Role Overview Point72 Asset Management, L.P. seeks an Administrative Assistant in Hong Kong. This position supports the local team by handling a range of administrative tasks that keep daily operations running smoothly. The role is well suited to those who enjoy working in a busy office and want to make a direct impact on team efficiency.

Join Lomography, a pioneering organization at the forefront of experimental and creative analogue photography. Established in 1992 by a group of visionary students, Lomography has evolved from an arts movement into a vibrant international company fueled by creativity and passion.We specialize in developing, marketing, and distributing our unique products through a global network of photo stores, design shops, museums, and lifestyle outlets, as well as through our multilingual Lomography websites. Our platforms not only showcase our products but also foster an international community of over one million Lomographers. We actively host events and exhibitions, showcasing the art of analogue photography.We are seeking a dedicated Regional Finance & Administration Manager for our Hong Kong subsidiary. In this exciting role, you will become an integral part of our dynamic Finance and Administration team, collaborating closely with various departments including Sales and Logistics. You will serve as a vital link to our headquarters in Vienna and our subsidiaries across the globe, providing support on diverse topics related to Accounting, Finance, and Administration.

Join us as a Finance & Administration intern at Lomography, where you'll engage with both regional and international teams to enhance our financial operations, manage data, automate processes, and improve customer service in our vibrant Hong Kong hub.This internship presents a remarkable chance to gain hands-on experience within the finance department of a dynamic multinational company. You'll develop modern data analysis skills, acquire insights into our business operations, and hone your abilities in automation and customer service organization.Key Responsibilities:Assist in executing routine financial transactions and maintaining accurate documentation.Conduct data entry and verification duties to ensure data integrity.Support month-end closing and financial reconciliation activities.Organize and maintain financial and business data within our internal systems.Contribute to the automation of financial reports using spreadsheets, scripting, or business intelligence tools.Ensure the accuracy and reliability of financial reports.Engage in basic programming tasks to streamline data workflows.

Deliver comprehensive secretarial and administrative support to the team. Execute secretarial duties including managing calendars, arranging travel, and preparing for meetings and conferences. Oversee expense claims, monthly reporting, and reimbursement processes. Compile and prepare reports, presentation materials, and maintain accurate databases for various meetings and discussions. Handle data maintenance and compile statistical tables for analytical purposes. Assist in coordinating team events such as team-building activities and corporate social responsibility initiatives. Perform additional tasks as assigned by management.

Join SGS, a global leader in inspection, verification, testing, and certification, as a Certification Officer or Senior Certification Officer. In this role, you will ensure compliance with industry standards while delivering exceptional service to our clients. You will be responsible for managing certification projects, conducting audits, and collaborating with various teams to enhance our certification processes.

Join our dedicated team as an Environmental Officer at Veolia Environnement S.A. in Hong Kong. In this pivotal role, you will contribute to our mission of promoting sustainable environmental practices. Your responsibilities will include monitoring compliance with environmental regulations, conducting assessments, and implementing initiatives to reduce environmental impact.