Dynamic Administrative Assistant Position

Role Overview Stanbridge College in Irvine, California is seeking an Administrative Assistant to help keep daily operations on track. This position plays a key part in supporting administrative functions, handling communications, and maintaining an organized workflow across the team. What You Will Do Support routine administrative tasks to keep operations ef…

The Administrative Assistant is pivotal to ensuring the smooth and efficient functioning of our business operations. We are seeking an individual with a positive, can-do attitude and a strong commitment to follow-through. In this role, you will provide support across various departments, proactively solving problems as they arise, and maintaining organization and accuracy in our daily operations.This position demands flexibility, initiative, and a readiness to engage in a diverse array of administrative and operational tasks—including accounts payable, human resources, investor relations, and other evolving responsibilities as the business grows.

Join a dynamic and collaborative team at Berkadia, where teamwork fuels success. Our investment sales platform combines top-tier deal marketing resources with local expertise and capital market insights, ensuring a seamless experience that drives results. Take your career to new heights in an environment that prioritizes both personal and professional growth. Be Backed by the Best. Be Berkadia.The Senior Administrative Assistant plays a pivotal role in supporting our Investment Sales team by managing essential administrative functions, allowing team members to concentrate on closing deals. Responsibilities include coordinating daily activities, managing schedules, and organizing workflows to boost productivity.In this role, you will:Act as a liaison between brokers and the investment sales team.Assist with deal-related tasks, scheduling, and overall organization.Manage and execute administrative duties to streamline workflow and enhance production.Input data into the company’s CRM system and maintain Excel pipelines and reports.Utilize the Microsoft Office Suite to prepare reports, presentations, and organizational charts.Prepare and submit brokers' expense reports.Prioritize assignments to ensure timely completion while maintaining a high standard of quality.Safeguard the confidentiality of sensitive information.Process and distribute a substantial volume of internal and external correspondence.Perform other assigned duties as needed.To excel in this role, you should possess:Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook, with experience in Salesforce.Commercial real estate experience is an asset.Flexibility and the ability to thrive under tight deadlines in a team-oriented environment.Exceptional attention to detail, strong organizational skills, and the capacity to manage multiple tasks simultaneously.Excellent verbal and written communication skills.The ability to effectively collaborate with individuals at all levels within the organization.A strong sense of confidentiality regarding sensitive matters.A high school diploma or GED.Seven to ten years of experience in a similar role.

Role Overview Kioxia America Inc. is seeking a Senior Administrative Assistant/Paralegal to join the legal department in Irvine, California. This position plays a key role in supporting daily operations, handling administrative responsibilities, and helping maintain compliance standards. What You Will Do Manage administrative tasks for the legal team Assist with compliance activities and documentation Coordinate communication between legal and other departments Help organize and maintain legal records and files What We Value Strong organizational skills Attention to detail Ability to communicate effectively across teams This role supports the efficiency and effectiveness of legal operations at Kioxia America Inc.

Join our dynamic team at Huge Ape Media as an Entry-Level Marketing Administrative Assistant! This part-time role offers bonuses and significant opportunities for professional growth.As a key support to our management team, you will assist with daily operations, focusing on sales and marketing activities. Your responsibilities will include a mix of personal assistant tasks, errands, and general administrative duties.This is not your average administrative role. You will gain exposure to the adult entertainment industry, working on innovative campaigns in exciting markets such as virtual reality and cannabis. If you are seeking a typical 9-5 desk job, this position is not for you!The ideal candidate will possess strong communication skills and be comfortable working with a variety of tasks. Experience in sales or operations support is highly desirable. Flexibility for local travel may be required.You will report directly to the CMO (Chief Marketing Officer) and play an integral role in our team.

itcss is hiring a Senior Executive Assistant to the CEO in Irvine, California. This role centers on supporting the CEO with a variety of administrative tasks and ensuring the executive office operates efficiently. What you will do Oversee the CEO’s calendar, managing daily schedules and prioritizing commitments Arrange and coordinate meetings and appointments Act as a point of contact between the CEO and other departments Handle sensitive and confidential information with discretion Identify needs in advance and address issues before they arise Location This position is located in Irvine, California, United States.

Role overview TarsusRx is hiring a Senior Executive Assistant to support the CEO in Irvine, California. This position centers on managing the CEO’s schedule, communications, and presence, with an emphasis on strategic alignment, leadership engagement, and company operations. Executive partnership and time management Design and oversee the CEO's calendar to reflect company priorities, leadership meetings, governance activities, and public events. Balance internal meetings, Board sessions, investor activities, and external engagements. Organize meetings to ensure stakeholders receive consistent and clear messaging. Protect time for strategic planning, anticipating high-demand periods such as earnings calls, Board meetings, product launches, sales events, and investor conferences. Coordinate with the Chief of Staff on Executive Team operations, including agendas, materials, and pre-reads for the CEO. Track action items and encourage accountability within the leadership team. Partner with the Chief of Staff and CHRO to facilitate quarterly planning, offsite meetings, and company-wide initiatives. Prepare the CEO for business reviews, sales and leadership meetings, and national or regional conferences. Support the CEO’s internal presence to ensure it remains strategic and aligned with company messaging. Provide proactive support outside standard business hours when needed, especially during busy cycles or travel. Assist in updating executive office systems for better efficiency, security, and scalability. Offer leadership and mentorship to the Executive Assistant team. CEO presence and visibility Manage the CEO’s brand and leadership presence both internally and externally. Develop briefing materials that cover organizational sentiment, commercial performance, R&D milestones, and cultural themes. Collaborate with Corporate Communications, Investor Relations, and Commercial Leadership to maintain unified messaging. Balance the CEO’s exposure across functions to strengthen engagement without overcommitting. Board and governance support Build and maintain relationships with the Board of Directors and Board advisors. Serve as the operational liaison for Board and Committee meetings.

Job Title: Executive Assistant Reports To: CEO Department: General Work Location: Hybrid (2-3 days per week in Irvine, CA office & remote work) About Genea: At Genea, we are pioneers in property technology, offering cloud-based solutions for physical security, submeter billing, and on-demand HVAC services, catering to over 1 million users worldwide. Our mission-driven team thrives on collaboration and innovation, dedicated to engineering the proptech solutions of tomorrow. Recognized as a Top Workplace from 2021 to 2025 with a remarkable 4.3 out of 5 rating on Glassdoor, we pride ourselves on fostering an environment of teamwork and authenticity. Our competitive benefits include 401k matching, generous PTO, fully paid parental leave, and opportunities for professional development. Job Overview: We are in search of a highly motivated, detail-oriented Executive Assistant & Office Manager who will act as a strategic ally to our CEO while also supporting the Executive Leadership Team (ELT). This role is perfect for someone who excels in a dynamic environment, anticipates needs proactively, and approaches challenges with a solutions-oriented mindset. The successful candidate will also manage the daily operations of our Irvine office and significantly contribute to the enhancement of our company culture through engaging employee experiences and events. The ideal candidate is not only an outstanding operator but also a culture champion who radiates positive energy, embraces innovation (including AI tools), and is eager to transform new ideas into reality.

uniteklearning seeks an Executive Assistant in Irvine to support company leadership and keep daily operations on track. This position plays a key part in managing schedules, organizing meetings, and handling administrative tasks that contribute to the company’s ongoing growth. Key responsibilities Maintain and organize executive calendars Coordinate meetings, including arranging logistics and managing follow-up actions Support a range of administrative needs as they arise What we look for Strong organizational abilities A proactive, solutions-oriented mindset Comfort with managing several priorities at once

Role Overview Mariners Church is looking for an IT Systems Administrator to support and manage our technology infrastructure in Irvine. This position plays a key role in keeping our systems reliable and accessible for both staff and congregation. What You Will Do Maintain and monitor IT systems to ensure smooth daily operations Provide technical support to staff and address technology issues as they arise Help manage hardware, software, and network resources across the organization About Mariners Church Mariners Church serves the Irvine community, focusing on creating meaningful experiences and dependable support for our congregation and team members.

Join our dynamic team at dstaff as a SBA Loan Administrator. In this pivotal role, you will leverage your expertise in Small Business Administration (SBA) loans to oversee the loan administration process, ensuring compliance, efficiency, and exceptional service delivery.You will be responsible for managing loan documentation, coordinating with clients and lenders, and ensuring that all transactions adhere to regulatory standards. If you thrive in a fast-paced environment and possess a strong understanding of SBA processes, we want to hear from you!

About Griffin Funding Griffin Funding is a full-service mortgage lender licensed across the United States. The company focuses on making homeownership more accessible and is recognized as a VA Approved Lender and FHA Non-Supervised Lender. Griffin Funding is known for prompt service, ethical practices, and a strong commitment to client relationships throughout the mortgage process. The team values collaboration and professionalism at every stage. Role Overview: Loan Officer Assistant (Irvine, CA) This hybrid position combines responsibilities as a Loan Officer Assistant with direct support for a high-performing Loan Officer. The role is not strictly administrative, nor is it a full origination position. Instead, it centers on early-stage client acquisition, managing new relationships, and keeping the sales pipeline active. Once a loan file moves to processing, a Mortgage Loan Partner takes over, allowing this role to focus on building new business and supporting the Loan Officer’s growth efforts. This is an in-office position based in Irvine, California. What the Day Looks Like Morning Routine Review the active loan pipeline and flag any pre-submission files that need attention. Connect with borrowers and realtors to provide status updates and clarify next steps. Collect required documentation and confirm pre-approval files are ready for submission. Help schedule consultations and manage follow-ups for the Loan Officer.

Join our dynamic team at sbtglobalinc as a Korean Bilingual Office Administrator. We are looking for an organized and detail-oriented professional to manage our office operations effectively. This role requires proficiency in Korean and English, making it essential for maintaining communication with our diverse clientele.

Domino's Pizza in Irvine seeks an Assistant Manager to help keep store operations running smoothly. This role plays a key part in upholding customer service standards and supporting the team throughout each shift. Key responsibilities Assist with day-to-day store operations and maintain efficient workflow Support and encourage team members during shifts Help provide prompt, friendly service to customers Promote a clean, organized, and efficient work environment Location This position is located at Domino's Pizza in Irvine, CA.

Role Overview Domino's Pizza in Irvine is hiring an Assistant Manager. This position supports the store manager with daily operations, team supervision, and customer service. The Assistant Manager helps keep the store running smoothly and ensures guests receive quality food and friendly service. What You Will Do Assist in managing store operations and workflow Support, train, and guide team members Help maintain high standards for food quality and service Work with the store manager to solve problems and improve processes Who We’re Looking For Motivated and reliable Enjoys working with people and leading a team Comfortable in a busy restaurant setting Committed to customer satisfaction

Job SummaryWe are seeking a highly skilled Senior Systems Administrator to take on a pivotal role within our technical team at Megazone. This position focuses on managing and executing complex data center projects, requiring a deep understanding of client environments and the ability to work collaboratively with technical teams. The successful candidate will possess extensive hands-on experience with VMware, Windows, and Linux server environments, as well as expertise in storage systems and physical data center operations. The ideal applicant will demonstrate a proactive approach to problem-solving and possess strong communication skills to effectively engage with both client stakeholders and our internal cloud migration teams.Key ResponsibilitiesData Center Project Execution & Client Collaboration:Lead the technical execution of data center infrastructure projects independently from inception through to successful completion.Collaborate closely with client data center teams, including systems, network, and security administrators, to ensure a thorough understanding of their environments and requirements.Work in partnership with internal cloud migration teams to facilitate hybrid initiatives and data center exit strategies.VMware Infrastructure Management:Design, implement, and maintain the on-premise VMware vSphere infrastructure, focusing on ESXi hosts, vCenter Server, vSAN, and related virtualization components.Enhance the virtual environment for optimal performance, availability, and scalability.Manage vMotion and storage migration tasks, including hardware refreshes within the data center.Server & Systems Administration:Oversee a mixed Windows and Linux server environment, ensuring high levels of availability and robust security.Administer Windows Server infrastructure, including Active Directory, Group Policy, DNS, and DHCP.Conduct patching, upgrades, and maintenance for both Windows and Linux operating systems.Storage and Data Center Operations:Manage storage infrastructure, including SAN, physically attached storage, and object storage, ensuring data integrity and availability for virtualized environments.Physically engage in data center operations to rack, stack, and cable servers, storage, and networking equipment.

Join Sonsoft Inc. as a Tableau Administrator. In this pivotal role, you will be responsible for managing and optimizing Tableau server environments, ensuring high availability and performance. Your expertise in data visualization will empower our teams to make data-driven decisions effectively.

Join Field AI, where we are revolutionizing the future of robotics through intelligent AI systems. Our mission is to create transformative, risk-aware, and reliable robotics solutions that tackle complex challenges in real-world settings, enabling robots to unlock their full potential. We focus on innovative approaches that surpass conventional data-driven methodologies and purely transformer-based architectures. Our globally deployed solutions are already yielding remarkable results, continuously enhanced through practical field applications.Are you passionate about shaping the future of AI-powered robotics? Do you excel at the crossroads of advanced autonomy, real-world implementation, and AI-driven decision-making? We are looking for a Robotics AI Engineer specializing in Field Foundation Models and Dynamics Foundation Models. In this pivotal role, you will design, develop, and deploy state-of-the-art AI-driven planning and control frameworks, ensuring our robots navigate effectively in unpredictable and high-pressure environments. This is a unique opportunity to redefine embodied AI, collaborating with a talented team that values innovative thinking, practical execution, and an AI-focused engineering approach. If you’re excited about creating adaptive, intelligent autonomy that learns and evolves beyond traditional models, we want to connect with you!

Join sbtglobalinc as a Bilingual Operations Administrator, specializing in Korean communication. In this role, you will support operational processes, ensuring efficiency and effectiveness in daily tasks. Your bilingual skills will facilitate communication across teams and contribute to the company’s commitment to excellence in service delivery.

sbtglobalinc seeks a Korean Bilingual Cloud Administrator to join the team in Irvine. This role centers on supporting cloud infrastructure, with a focus on maintaining consistent performance and reliability for the company's systems. Role overview The Cloud Administrator will monitor and manage cloud environments to ensure services operate without interruption. Collaboration with colleagues is essential when troubleshooting and resolving technical issues. Maintaining the security and stability of cloud systems is a key part of daily responsibilities. What you will do Oversee and manage cloud systems to keep services available and efficient Work alongside team members to identify and solve technical problems Support efforts to keep cloud environments secure and dependable Requirements Fluency in both Korean and English Interest in cloud technologies Openness to learning and collaborating with others Location This position is based in Irvine.