Executive Assistant and Office Manager

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Join Vilgain, a rapidly expanding European food and lifestyle brand dedicated to clean ingredients, exceptional product quality, and community engagement. As we establish our new office in London, we are seeking a proactive individual to help us set up and maintain a well-organized workspace.We are currently looking for a committed Part-Time Office Assistant who will take charge of creating and managing our workspace from the ground up.Key Responsibilities:Be present in the office to ensure it operates smoothly and remains organized.Oversee furniture deliveries, manage courier services, and ensure timely arrivals.Act as the primary contact for HR and office-related inquiries, providing professional support to the team.Facilitate HR processes, including onboarding and offboarding, while ensuring compliance with UK employment regulations.Plan and coordinate office events, team gatherings, and celebrations to enhance our company culture.Arrange the office layout according to our design specifications and ensure everything is in its designated place.Perform light operational tasks such as disposing of packaging and maintaining a tidy workspace.Ideal Candidate:A practical, reliable, and solution-focused individual.A person who enjoys organizing spaces for optimal efficiency.Someone with a robust understanding of HR processes and familiarity with British labor standards.Comfortable with hands-on tasks, such as moving boxes or assembling small furniture.Detail-oriented with a keen eye for design and layout functionality.Must be available to work in our London office on a part-time schedule.

Join a premier consultancy in the heart of London’s West End as an Executive Assistant, offering a competitive salary of up to £45,000 plus benefits.Role: Executive AssistantSalary: Up to £45k + Benefits, conveniently located near Oxford CircusCompany: Specialist in pension advisory servicesEstablished in 2007, Office Collective is an independent strategic adviser dedicated to assisting corporations with intricate pension challenges. Our team comprises two Founding Partners, several specialists in actuarial, investment, and covenant, along with a CTO focused on innovative digital solutions for the pension sector.This role presents an exciting opportunity for a driven individual seeking to thrive in a successful and expanding consultancy. The ideal candidate will provide comprehensive administrative support to the Directors and the team, ensuring the highest level of service at all times.

Location: LondonDepartment: Executive Support / Corporate ServicesReporting to: Senior Executive Assistant Role overview This is a 12-month fixed term maternity cover position as Office & Executive Support Coordinator at Delta Capita. The role is based in London and supports the Senior Executive Assistant to help the office run smoothly. The position combines junior executive assistant tasks, office coordination, reception duties, and organizing internal events and communications. Main responsibilities Assist the Senior Executive Assistant with daily operations and administrative support. Coordinate office activities and maintain an organized work environment. Handle reception duties, including greeting visitors and managing calls. Plan and organize internal events and facilitate company communications. What we look for Strong organizational skills and attention to detail. Ability to manage a variety of tasks and switch between responsibilities as needed. Confidence working in a corporate professional services setting. Problem-solving mindset with a focus on practical solutions to improve processes and effectiveness.

We are seeking a highly skilled and proactive Executive Personal Assistant to join our dynamic team at the Park Lane Office. If you are an organized self-starter with exceptional time management abilities, this position may be the perfect fit for you.The ideal candidate will take on a variety of responsibilities, including:Providing comprehensive PA support to the CEOs of Fine & Country and the Guild of Property Professionals, which includes:Expertly managing diaries and scheduling appointmentsCoordinating meetings and reserving meeting rooms, including off-site venues as neededHandling travel arrangements, including securing hotel and flight bookings with necessary approvalsManaging emails and responding to inquiries where applicableFielding telephone callsDrafting letters, reports, and presentations, including audio typingConducting specific projects and research as requiredDelivering professional, warm, and efficient Front of House/Customer Service, including greeting visitorsAnswering calls and managing postal correspondence, including coordinating courier servicesMaintaining the meeting room calendarArranging refreshments for meetings when necessaryOrdering and restocking office and kitchen suppliesEnsuring annual renewal of all office and facilities supplier contractsOverseeing the upkeep of marketing materialsParticipating in the Saturday office rotaManaging emails directed to the Admin accountAssisting in organizing company and social events throughout the yearMoreover, additional responsibilities will include:Overseeing building securityServing as Fire Warden and supporting office Health and Safety, which involves:Conducting risk assessmentsMaintaining established standards and processesEnsuring adequate first aid training for staff on-siteGeneral maintenance of the office environment and facilitiesThe successful candidate must possess extensive experience in a similar role, particularly in administration and office management, with a keen eye for detail. You should also have:Proficiency in Microsoft Word, Excel, and PowerPointA positive attitude and a strong commitment to providing outstanding customer serviceExcellent problem-solving skillsIn return, we offer:25 days of annual leave plus bank holidays, increasing to 30 days with length of serviceThe option to purchase up to 5 additional days of leave

ABOUT THE ROLEAt Peloton, we are seeking a dynamic and experienced Senior Executive Assistant to join our international leadership team at our London headquarters. This role goes beyond traditional calendar management; it requires a proactive, high-energy communicator who excels in a fast-paced, multicultural environment. We are looking for a resourceful problem-solver with a positive attitude and a genuine eagerness to learn and grow, who will play a vital role in contributing to our team's success.YOUR DAILY IMPACT AT PELOTONManage complex domestic and international travel arrangements, ensuring meticulous calendar management for the Vice President of International and other executives as necessary. You will proactively resolve conflicts and prioritize critical engagements, providing daily schedule briefs to keep leadership focused.Oversee the complete organization of internal and external meetings across international markets, including venue selection, catering, agenda preparation, and follow-up action items, ensuring high levels of efficiency and execution.Collaborate with the International Leadership Team to advance the business and strategic agenda, ensuring commitments are met while interacting with senior leaders and external stakeholders, including customers and strategic partners.Take charge of key deliverables and structure work to achieve objectives, maintaining a clear vision and effective prioritization.Organize executive visits to London and other international markets, creating tailored itineraries in partnership with global Executive Assistants.Work closely with the Global Executive Assistant team to facilitate communication between International and US offices.Draft internal communications, assist with presentations, and maintain distribution lists. Lead the logistics and planning for the monthly international all-team meeting, coordinating with the Communications team to ensure content alignment.Enhance the efficiency of the executive office by managing expense reports, vendor invoicing, and purchase requisitions, while handling general office duties and occasional personal requests with utmost discretion.Serve as a brand ambassador, engaging with internal teams and global partners. Anticipate efficiency gaps and leverage cultural nuances to delight every stakeholder encountered.

About LandytechLandytech is a pioneering investment reporting platform that is redefining the asset management landscape. Our innovative SaaS solution, Sesame, empowers asset managers and family offices to provide enhanced insights, superior client experiences, and optimized operations. With a team that blends extensive financial acumen with state-of-the-art technology, we're rapidly expanding across Europe and beyond.The RoleWe are seeking a proactive and adaptable Office Assistant to become a vital part of our London-based team. In this hands-on position, you will be responsible for ensuring the seamless operation of our office, creating a welcoming, efficient, and organized environment for all team members.Your role will also involve supporting scheduling and calendar management, enabling our leadership team to maintain organization amidst a bustling agenda. This position is ideal for an early-career individual who is intelligent, motivated, and eager to thrive in a fast-paced, growth-oriented environment.Key Responsibilities· Oversee the daily operations of our London office, ensuring a positive work atmosphere.· Facilitate client visits.· Manage office supplies, facilities, and vendor relationships.· Act as the first point of contact for visitors and deliveries.· Assist with calendar and diary management for the leadership team.· Coordinate internal meetings and team-building events.· Quickly and creatively address problems to maintain office efficiency.· Contribute to shaping and improving office processes as we grow.· Ensure compliance with health and safety regulations.Why Join Landytech?· Be part of a high-growth SaaS company that is shaping the future of investment management.· Experience a supportive, collaborative culture where your input is valued.· Work in modern offices located in central London alongside a close-knit team.· Benefit from opportunities to grow and take on increased responsibilities as we scale.

Carnall Farrar is looking for an Executive Assistant to support the Managing Partner in London. This position centers on managing daily administrative tasks, allowing the Managing Partner to concentrate on broader strategic work. Role overview This role involves handling schedules, organizing meetings, and arranging travel. Preparing reports and maintaining sensitive information are also important parts of the job. The Executive Assistant acts as a main contact for both internal colleagues and external partners, helping to keep communication clear and collaboration smooth. Key responsibilities Schedule and coordinate meetings for the Managing Partner Arrange travel and manage related logistics Prepare reports and handle confidential documents Serve as a primary point of contact for stakeholders inside and outside the organization What you bring This position requires strong organizational skills, attention to detail, and the ability to handle confidential matters with discretion. Proactive communication and the ability to prioritize tasks are essential for success in this role.

FRP Advisory seeks an Office Administration Assistant to support the Financial Advisory team in London. This position helps keep daily office functions running smoothly and provides direct administrative support to colleagues. Key responsibilities Manage incoming and outgoing correspondence Schedule appointments and coordinate calendars Organize and maintain files Assist with a range of administrative tasks as needed What we look for Strong attention to detail Proactive approach to problem-solving Clear and effective communication skills Commitment to supporting high standards of client service This role is based in our London office and works closely with a team of financial professionals.

At Clarion Events, we put our people at the forefront of everything we do. Our core values of PASSION, CARE, IMAGINATION, and TRUST guide our operations across all exhibitions and conferences.If you resonate with our values and aspire to contribute to a thriving, innovative global enterprise, we encourage you to apply.Your Opportunity:We are thrilled to announce an opening for an Executive Assistant (EA) within our London office, tasked with providing comprehensive administrative support to our senior board-level executives.This role encompasses support for three executives, along with ad hoc assistance for the Group CEO and the CEO of EMEA.Your responsibilities will include proactive diary management, organizing travel arrangements (including visa applications), and handling day-to-day administrative tasks such as expense reporting, purchase order and invoice management, and reconciling monthly credit card statements. Additionally, you'll be expected to assist other EAs during peak periods.We are looking for a talented, proactive, and experienced team player who has a history of thriving in fast-paced environments and possesses a solid understanding of the core functions of central departments.This position is hybrid, with a commitment to work four days in the office (Monday to Thursday) for the first six months. After this period, there may be flexibility to reduce to three days in the office based on work commitments.

We are in search of a proactive and exceptionally organized Executive Assistant who can seamlessly adapt to the multifaceted demands and intricate nature of the Director's various engagements across our group of companies.This role is set in a lively and often fast-paced environment, with Directors actively progressing through numerous projects at different stages of development.As an Executive Assistant, your outstanding organizational, IT, and communication skills are essential. Moreover, the capability to work independently while effectively managing upwards is crucial for the success of the chosen candidate.Your daily responsibilities will encompass a mix of routine and highly varied tasks, presenting both challenges and opportunities for growth.

Join Us in Revolutionizing the Creator Economy with AIFanvue is at the forefront of the creator monetization landscape globally. As an AI-driven, creator-first platform, we empower creators to connect, engage, and monetize their audiences on a large scale. Following our successful Series A funding round, Fanvue has achieved over $100M in annual recurring revenue and continues to experience remarkable triple-digit growth, supporting hundreds of thousands of creators and millions of fans worldwide.In this fast-paced environment, the role of the CEO becomes increasingly pivotal. We are seeking an Executive Assistant who will maximize the Founder’s effectiveness while also spearheading strategic initiatives across the company with clarity, speed, and accountability. The RoleWe are on the lookout for an Executive Assistant to the CEO / Co-Founder who can act as a true force multiplier.This role transcends traditional administrative duties; it is a high-trust, high-ownership position that balances executive support with operational project leadership—approximately a 30/70 split between EA responsibilities and strategic project execution.You will safeguard the CEO’s time, focus, and energy while independently advancing critical initiatives, extracting insights from data, and ensuring momentum across teams.Your ability to bring order to chaos, act swiftly without compromising judgment, and assertively protect priorities will be essential in this role. Key ResponsibilitiesEfficiently manage the CEO’s inbox and calendar with sound judgmentPrepare comprehensive meeting agendas, pre-reads, and concise action itemsCoordinate travel arrangements, logistics, and accommodations seamlesslyOversee both business and personal expense managementDrive important strategic projects and partnerships on behalf of the CEOMaintain the executive projects board for weekly leadership meetingsMonitor complex initiatives and ensure follow-through across various teamsAnalyze large datasets and provide actionable insights to support decision-makingEstablish and uphold operational systems for ongoing administration, logistics, and prioritizationSupport the CEO’s personal brand, public presence, and key relationshipsContinuously enhance how information is organized, tracked, and communicated

About Us:Established in 2007, Climate Action operates at the crucial intersection of climate change policy, innovation, and finance. We organize impactful hybrid and digital events that engage our global community of 140,000 members. Partnering with a diverse network of 1,000 impact partners, including UN agencies and leading private sector firms, we are committed to driving significant climate progress through our convening efforts.Role Overview:As the Office & Programme Manager, you will serve as the operational backbone of our organization, ensuring that all functions are aligned and that every detail is meticulously managed. Your proactive support across various business areas will facilitate seamless day-to-day operations.Key Responsibilities:Oversee employee onboarding, including communication, IT setup, and team integration, while providing assistance to interns, freelancers, and consultants as necessary.Create and manage a centralized knowledge hub on SharePoint, consolidating processes, insights, and essential organizational information in an accessible format.Support Directors with administrative tasks, correspondence, and scheduling.Manage day-to-day operations, including facilities management and HR administration.Coordinate logistics for employee events, ensuring that the Events team can focus on delivery.Organize and execute small events such as roundtable discussions, client dinners, and team-building activities that foster inclusivity and participation.Design and produce high-impact sales materials and presentations aligned with Climate Action branding.Research and implement AI-driven technologies to enhance operational efficiency.

Join Our Team as an Office Manager!Salary: £35,000 + BenefitsLocation: Old Street, East LondonBecome a vital part of a transformative clinical-stage medical company dedicated to improving the lives of patients affected by serious diseases. We are seeking a proactive and experienced Office Manager to oversee daily office functions, serve as the first point of contact for visitors, suppliers, and employees, and contribute to a vibrant and dynamic work environment.This is an exciting opportunity to be part of a fast-paced and growing team where your contributions will make a significant impact.

Join the dynamic team at Natter as an Executive Assistant! We are looking for a proactive and organized individual to provide comprehensive support to our executives, ensuring smooth operations and effective communication within the organization.

Join ElevenLabsAt ElevenLabs, we are pioneering the future of AI technology, transforming the way people connect with machines.Founded in January 2023, we have rapidly developed the first human-like AI voice model, now utilized by millions of users and a diverse range of businesses, from dynamic startups to established giants like Deutsche Telekom and Meta. Backed by leading investors such as Andreessen Horowitz, ICONIQ Growth, and Sequoia, we have successfully raised $781M in funding, achieving a valuation of $11B and continuously growing.Our innovative platforms include:ElevenAgents: A solution for businesses to implement intelligent customer interactions through voice and chat agents, ensuring reliability and scalability.ElevenCreative: A tool for creators and marketers to generate and edit speech, music, images, and videos in over 70 languages.ElevenAPI: A gateway for developers to access our cutting-edge AI audio foundational models.Our success is driven by a passionate team of researchers, engineers, and innovators committed to making a lasting impact.Our Work CultureHigh Velocity: We embrace rapid experimentation and operate with minimal bureaucracy.Impact Over Titles: Our focus is on the influence you create, rather than job titles. Every role is essential.AI-First Approach: We integrate AI to enhance efficiency and quality across our operations.Excellence in Everything: Our work aims to reflect the high standards of our AI models.Global Team: We value talent from around the world, regardless of location.What We ProvideInnovative Environment: Be a part of a revolutionary shift in AI, collaborating with a team that challenges the limits of technology.Opportunities for Growth: At ElevenLabs, you’ll discover numerous avenues to expand your influence beyond your designated role.Learning and Development: We support your professional journey with resources for continuous improvement.

Are you prepared to embark on an extraordinary journey? Do you thrive on the challenge of scaling operations across diverse markets, cultivating and leading high-performing teams, and shaping the future of venture capital? If you possess a relentless drive, the ability to inspire others, and a passion for leadership, this opportunity is tailor-made for you.Your MissionWe are in search of an exceptional Group Chief Executive Officer to spearhead CVX Ventures as we embark on our next phase of growth, both in established and emerging markets. You will be the catalyst for our ambition to create Europe’s largest and most dynamic angel investor network—a nexus where capital intersects with expertise to foster extraordinary enterprises.As our Group Chief Executive Officer, you will be at the helm of everything CVX represents and aspires to become. This hands-on leadership role will require you to define our vision, implement strategic initiatives, and recruit and motivate teams across borders. You will set the operational standards and pace for our growth while being open to temporary relocation as new markets present themselves.Our MissionWe connect seasoned professionals and investors with meticulously selected, high-potential startups and growth companies. By joining our network, you’re not merely investing capital—you’re leveraging your expertise, experience, and connections to actively create value and propel growth.CVX Ventures stands as one of Europe’s fastest-growing venture investors, empowering our partners to invest in curated opportunities that align with their interests, industries, and expertise.Since our inception in 2020, our community has expanded to over 700 members—from angel investors and board executives to C-suite leaders—who have collectively directed more than EUR 100 million into over 100 companies.Being a part of CVX signifies joining a trusted network where opportunities are sourced with diligence.Currently, CVX comprises 20 ambitious and talented individuals, with plans to expand to over 100 within the next 24 months.As our Group Chief Executive Officer, you will:Lead growth and execution across all CVX markets, both existing and new.Build, manage, and motivate high-performing local teams in each market.Own the global strategy, from market entry to operational excellence.Drive continuous expansion of our angel investor network throughout Europe.Publicly represent CVX at events, conferences, and in media, enhancing visibility and trust.Engage in deal flow, investment decisions, and startup ecosystem involvement.Foster a culture of excellence and performance across all markets.

Role overview AccorHotels is looking for a Front Office Manager in London to lead the front desk team. This role centers on keeping daily operations running smoothly and ensuring guests receive attentive service. Consistency and quality are key priorities throughout the front office. Main responsibilities Supervise and support the front office staff Oversee day-to-day front desk activities Encourage efficient workflows and processes Maintain a high standard of guest service and satisfaction Apply and reinforce established service practices

ABOUT SOTHEBY'SFounded in 1744, Sotheby’s stands as the premier global marketplace for art and luxury. We facilitate both access to and ownership of extraordinary art and luxury items through various channels, including auctions, private sales, e-commerce, and retail. Supported by an innovative technology platform, our extensive network of specialists spans 40 countries and covers 70 categories, including Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, and collectible vehicles and real estate. At Sotheby’s, we believe in the transformative power of art and culture, and we are dedicated to fostering inclusivity, sustainability, and collaboration within our industry.THE ROLEWe are seeking a dynamic Executive Assistant to provide comprehensive support to our Chief Marketing Officer and Global Head of Media Relations, as well as assistance to the Marketing and European Press Teams as needed.RESPONSIBILITIESEmail and Diary Management:Continuously monitor incoming emails and calls to ensure the CMO and Global Head of Media Relations are promptly informed of urgent matters.Delegate, escalate, and manage emails, requests, and calendars on behalf of the CMO and Global Head of Media Relations.Establish and maintain an efficient filing system for the CMO and Global Head of Media Relations.Conduct research to influence the communications strategy of proposals and pitches.Create PowerPoint presentations for internal meetings and communications.Oversee press monitoring services and perform data analysis to evaluate PR coverage.Manage the global calendar of art world events and Sotheby’s communications activities for departmental planning.Assist with travel itineraries, expense reports, and meeting scheduling for the CMO and Global Head of Media Relations, plus support other projects as required.Organize and document team meetings.Represent the CMO or Global Head of Media Relations in meetings as necessary.Support marketing, communications, and social media campaigns.Assist in organizing marketing and PR events.Monitor industry news and competitor activities.

Role Overview PMG is looking for an Executive Assistant in London to support the executive team. This role centers on organizing schedules, coordinating meetings, and keeping communication smooth between departments. What You Will Do Manage calendars and appointments for executives Arrange and coordinate meetings Facilitate communication across teams What We Look For Strong organizational skills Proactive approach to problem-solving Experience supporting leadership or executives This position is based in London, UK.