Merchandising Administrative Assistant

THE ROLE At Debenhams Group, we are undergoing an exciting transformation, revitalizing our brand, culture, and connections with both colleagues and customers. In the dynamically evolving retail landscape, authentic communication is essential for fostering trust, aligning our teams, and maximizing our impact on internal and external audiences. We are eager t…

Kurt Geiger | About UsAt Kurt Geiger, we proudly represent an inclusive and creative footwear and accessories brand, driven by kindness. Our mission is to empower our talent to embrace their true selves, embodying the vibrant London spirit. For over five decades, we have produced authentic and distinctive designs from our London headquarters, drawing inspiration from the city's diversity and creativity. The rainbow is our emblem, symbolizing the positive energy and love we have for our community and the myriad ways we express our individual styles. We Are One: For Love | For Diversity | For Change | For Equality | For Kindness | For Freedom | For Unity | Against Racism Role OverviewAs a vital member of the merchandising team, you will serve as the crucial link connecting Buying, Merchandising, and our Retail stores. You should possess advanced proficiency in Microsoft Office, especially Excel, alongside a keen attention to detail, logical and mathematical problem-solving skills, and the ability to remain composed under pressure. Strong communication skills and a genuine interest in a merchandising career are essential. Key ResponsibilitiesDevelop a thorough understanding of our product range.Monitor product sales and assist branches with effective stock movement.Optimize warehouse stock utilization and ensure repeat stock is managed efficiently.Enhance sales by reorganizing merchandise to align with company performance goals.Issue recall instructions and coordinate with stores and warehouses for execution.Assist in preparing Sale Lists with Merchandisers and ensure proper distribution of sale items.Support in the re-pricing and disposal of sale residue.Calculate, record, and manage price changes and communicate them to stores.Oversee the accurate administration of all stock within your area of responsibility. Our CultureWe are a dynamic, fast-paced brand that values progress and innovation. We reward hard work with opportunities for growth at every level, and we celebrate kindness in all our endeavors. Our summer hours promote a healthy work-life balance, and we prioritize well-being, fostering a supportive environment where talent can flourish alongside a vibrant social community.

Role Overview Debenhams Group is looking for an Assistant Merchandiser in London. This role supports the merchandising team in planning and executing product assortments that align with customer demand and company profitability goals. What You Will Do Assist with planning and managing product assortments Help monitor inventory levels and analyze sales data Work with teams across the business to improve product selection Support efforts to create a smooth shopping experience for customers What You Bring Strong attention to detail Analytical mindset for reviewing sales and inventory Ability to collaborate with different departments

Join a leading name in the creative arts industry as an Administrative Assistant to the Director in South West London. Our client is seeking a dedicated professional to provide exceptional administrative support within the Finance department, working closely with two senior managers. This position is pivotal as it serves as a trusted liaison between internal teams and external stakeholders, often dealing with sensitive and complex matters.Key Responsibilities:Develop and maintain organized filing systems, both digital and physical.Manage diaries effectively to ensure efficient scheduling.Coordinate logistics for meetings, travel, and accommodations, both domestically and occasionally abroad.Proactively prepare briefing materials for meetings and ensure follow-up actions are completed.Attend meetings as required, taking detailed notes and action items.Undertake additional administrative tasks relevant to the role's scope.Facilitate clear communication of written correspondence within the department and the broader organization.Advocate for sustainable work practices in alignment with the organization’s Sustainability Statement.Prepare for both internal and external meetings, coordinating necessary logistics including visitor passes and refreshments.

FRP Advisory seeks an Office Administration Assistant to support the Financial Advisory team in London. This position helps keep daily office functions running smoothly and provides direct administrative support to colleagues. Key responsibilities Manage incoming and outgoing correspondence Schedule appointments and coordinate calendars Organize and maintain files Assist with a range of administrative tasks as needed What we look for Strong attention to detail Proactive approach to problem-solving Clear and effective communication skills Commitment to supporting high standards of client service This role is based in our London office and works closely with a team of financial professionals.

About Charlotte Tilbury BeautyFounded in 2013 by the renowned British makeup artist and beauty innovator Charlotte Tilbury MBE, Charlotte Tilbury Beauty has transformed the global beauty landscape. By simplifying makeup application for everyone, the brand offers a user-friendly and giftable product range that resonates worldwide. Today, Charlotte Tilbury Beauty stands as a record-breaking brand across various markets and continues to expand rapidly.Over the past decade, Charlotte Tilbury Beauty has experienced phenomenal growth, becoming a household name in the beauty industry and beyond. With a presence in over 50 markets and a dedicated team of over 2,300 employees, we are a dynamic and ambitious brand on a mission to deliver magic to our customers.As a truly global enterprise, Charlotte Tilbury Beauty is at the forefront of innovative retail and product launches, driven by cutting-edge technology. Our internal culture thrives on embracing challenges, fostering disruptive thinking, and promoting collaboration to achieve our collective goals. We are always on the lookout for exceptional talent to join our Dream Team and contribute to our ongoing success.About the RoleWe are seeking an enthusiastic and skilled Assistant Visual Merchandising Manager to join our team. In this role, you will collaborate closely with the VM Manager to drive, implement, and execute the UK Visual Merchandising strategy across all our UK-owned and department stores.Your primary responsibility will be to deliver outstanding retail experiences that have a global impact. Key tasks include managing VM campaigns, overseeing new store openings, and executing promotional projects, all while adhering to timelines and budgets. We value candidates who excel in handling complexity and pace, with strong budgeting and prioritization skills. This role requires collaboration with external retail partners, suppliers, and colleagues at various levels, making relationship-building and management skills essential.As an Assistant VM Manager, you will:Provide strategic support for UK-owned and department stores, helping to achieve the overarching UK VM strategy and overall business objectives.Lead the execution of campaign launches, managing the global delivery of assets and in-store implementation.Support and oversee new store openings and additional distribution, ensuring high VM standards in collaboration with the UK Store Design team.Manage CPAs to ensure timely launches with the VM executive while continuously reviewing and optimizing processes.

Paddle builds payment infrastructure for digital product companies, serving as Merchant of Record to simplify payments for software sellers. The platform is designed to make transactions faster, safer, and more affordable. With backing from investors like KKR, FTV Capital, Kindred, Notion, and 83North, Paddle supports over 6,000 software sellers in 245 territories. Role overview The Executive Administrative Assistant supports Paddle’s Executive Committee (ExCo), working closely with the Executive Assistant to the CEO, President, and CFO. This position helps keep daily operations running smoothly by managing schedules, coordinating travel, handling expenses, and maintaining strong communication across the executive team. Strong organizational skills, attention to detail, and a proactive approach are important in this global workplace. What you will do Diary and scheduling Manage calendars for ExCo members, keeping schedules efficient and current. Arrange internal and external meetings across multiple time zones. Resolve scheduling conflicts and adjust plans as needed. Travel and logistics Book domestic and international travel, including flights, hotels, and ground transportation. Create clear, detailed itineraries for executive travel. Handle changes or disruptions to travel plans to keep everything on track. Expenses and administration Prepare and submit expense reports following company policy. Assist with general administrative tasks as requested by ExCo members. Meeting coordination Organize meeting agendas and logistics to make the best use of executive time. Location This position is based in London.

Join our dynamic team as a Research Administrative Assistant, where you will play a vital role in supporting our Professional Membership initiatives. Your responsibilities will include managing administrative tasks, coordinating research projects, and assisting in the development of engaging membership content. We are looking for a proactive, detail-oriented individual who thrives in a collaborative environment.

Are you a dynamic and detail-oriented financial services professional seeking your next career move? Do you pride yourself on your adaptability and self-motivation? If you possess exceptional time management skills and enjoy overseeing your own and others' schedules, then this opportunity is perfect for you.Recruit UK is thrilled to present a fantastic opening for a Personal Assistant / IFA Administrator in the heart of London, at a prestigious boutique Chartered Independent Financial Advisor (IFA).This firm specializes in providing tailored and comprehensive advice to ultra-high-net-worth clients and has achieved the esteemed Chartered Financial Planner status—recognized as the gold standard in the industry. They are experiencing continued growth and are eager to welcome a new team member who excels in administrative tasks, time management, relationship-building, and can thrive in a dynamic environment.Ranked among the Top 100 UK IFAs, this company is highly regarded by its employees, having received accolades for being one of the best workplaces in the industry. Don’t miss out on the chance to join a passionate team where you can truly enjoy your work.

About UsCrossmedia is a global leader in independent media. Our commitment to integrity in media and business is reflected in our core principles of TRUST, REASON, and the Pursuit of HAPPINESS. Founded in New York City in 2000, we have grown to become one of the largest minority-owned, full-service media planning and buying agencies in the United States, employing over 500 professionals worldwide with aspirations for continued growth.Our mission is to forge innovative connections between brands and consumers, irrespective of the channel or budget, all while maintaining honesty and transparency. We pride ourselves on being a values-driven organization that prioritizes media transparency and objective decision-making. Our dedication to the Pursuit of HAPPINESS is evident through our investment in the professional and personal well-being of our colleagues, reflected in our numerous initiatives, clubs, and cultural events. We have been recognized as one of Ad Age's Best Places to Work for seven consecutive years.With offices in New York, Philadelphia, London, and Germany, we serve a diverse client base, including U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, and the American Cancer Society.Your RoleWe are seeking a dedicated Part-Time Office Administrative Assistant for our London office, with a work schedule of three days per week: Monday, Wednesday, and Thursday. This role encompasses a range of responsibilities, including operations, reception, and various administrative tasks.

Join our dynamic Renewals team as a Renewals Administrator in South West London (SW3). The ideal candidate will play an essential role in providing comprehensive administrative support to our centralized team.Key Responsibilities:Prepare and distribute tenancy agreements, memorandums of extension, termination paperwork, tenant change addendums, and legal notices (including section 21’s) to landlords and tenants through email and postal services.Manage tenant referencing via our online agency Homelet and additional methods as necessary.Coordinate end-of-tenancy inventory checks and deposit returns for non-managed landlords.Update internal software platforms (Reapit and Proman) with progress notes and task reminders; training on the upcoming CML (Radar) software transition will be provided.Send 90-day renewal reminders via email and post while offering general administrative and telephone support.Ensure all paperwork and procedures adhere to high standards aligned with company policies.Process invoices, manage card payments, and pursue outstanding administrative or rent payments as necessary.Support the broader team as required.

We are seeking a highly skilled and proactive Executive Personal Assistant to join our dynamic team at the Park Lane Office. If you are an organized self-starter with exceptional time management abilities, this position may be the perfect fit for you.The ideal candidate will take on a variety of responsibilities, including:Providing comprehensive PA support to the CEOs of Fine & Country and the Guild of Property Professionals, which includes:Expertly managing diaries and scheduling appointmentsCoordinating meetings and reserving meeting rooms, including off-site venues as neededHandling travel arrangements, including securing hotel and flight bookings with necessary approvalsManaging emails and responding to inquiries where applicableFielding telephone callsDrafting letters, reports, and presentations, including audio typingConducting specific projects and research as requiredDelivering professional, warm, and efficient Front of House/Customer Service, including greeting visitorsAnswering calls and managing postal correspondence, including coordinating courier servicesMaintaining the meeting room calendarArranging refreshments for meetings when necessaryOrdering and restocking office and kitchen suppliesEnsuring annual renewal of all office and facilities supplier contractsOverseeing the upkeep of marketing materialsParticipating in the Saturday office rotaManaging emails directed to the Admin accountAssisting in organizing company and social events throughout the yearMoreover, additional responsibilities will include:Overseeing building securityServing as Fire Warden and supporting office Health and Safety, which involves:Conducting risk assessmentsMaintaining established standards and processesEnsuring adequate first aid training for staff on-siteGeneral maintenance of the office environment and facilitiesThe successful candidate must possess extensive experience in a similar role, particularly in administration and office management, with a keen eye for detail. You should also have:Proficiency in Microsoft Word, Excel, and PowerPointA positive attitude and a strong commitment to providing outstanding customer serviceExcellent problem-solving skillsIn return, we offer:25 days of annual leave plus bank holidays, increasing to 30 days with length of serviceThe option to purchase up to 5 additional days of leave

As a Junior Buyer and Merchandiser, you will play an integral role in supporting our Buying and Merchandising teams. You will be responsible for maintaining precise product data, managing buy documentation, and ensuring stock integrity across the brands assigned to you. This position is crucial in guaranteeing that our products are commercially viable from the buying phase to the launch stage, facilitating efficient daily operations and contributing to informed buying and merchandising strategies.Key ResponsibilitiesAssist the Buying team with buy sheets, ensuring comprehensive and accurate product details, prices, sizes, and images.Help with brand onboarding administration, which includes gathering product information and related documentation.Conduct Order Confirmation checks to ensure the accuracy of products, prices, and quantities.Complete brand discrepancy reports, identifying inconsistencies in deliveries, data, and documentation.Perform basic data extraction and reporting to aid buying and trading decisions.Product Data & Stock ManagementCollect, review, and verify product data prior to uploads to guarantee consistency across systems.Support product uploads from a data accuracy and merchandising viewpoint.Assist in maintaining reliable and clean product information within internal tools and platforms.Merchandising AssistanceSupport Visual Merchandising tasks by organizing assets and preparing product content for campaigns and launches.Prepare and update Product Files for the design and merchandising teams.

Founded in 1971, Mulberry has its roots in Somerset, England, and has established itself as a premier British lifestyle brand celebrated for its exceptional quality and design, embodying the essence of the Mulberry Spirit.With a deep commitment to sustainability, which has been integral to our ethos since our inception, we proudly achieved B Corp Certification in 2024, reflecting our purpose-driven approach.As a global brand, we continue to uphold our core values, focusing on enhancing our impact on both people and the planet. Our team embodies honesty, dynamism, and a strong community spirit.If you resonate with these values, we invite you to become a part of our team.In this role, reporting directly to the Director of Retail UK & Europe, the Senior Visual Merchandiser will play a pivotal role in executing global visual merchandising standards across our Mulberry stores and concessions throughout the UK and Europe.Collaborating with the Director of Retail, Global Visual Merchandising Manager, and Area Managers, you will establish superior visual standards across the region, ensuring a consistent and cohesive brand image.

Join a dynamic legal practice located in South West London as a Business Administrator. We are seeking a proactive individual who excels in client engagement and administrative efficiency. Your role will involve:Assisting clients before consultations by managing documentation such as photocopying ID, obtaining signatures on letters of authority and client care letters, and organizing their files.Compiling legal bundles, which includes pagination, creating an index, and arranging documents in chronological order.Archiving closed legal matter files systematically.Communicating via email with counsel and clients.Demonstrating a willingness to learn and utilize legal software programs.Managing the office calendar, including client appointments and critical deadlines.Handling postal correspondence efficiently.

Kaplan is hiring a Scheduling and Capacity Administrator for a 1-year fixed-term contract based in London. This hybrid role combines remote work with regular time in the Islington office. The position is full time (37.5 hours per week) and offers a salary of £28,860 to £30,000 per annum (Grade K2). Role overview This administrator supports daily operations by handling a mix of administrative and logistical tasks. The work ensures assessment processes run smoothly and efficiently. Key responsibilities Coordinate communications and logistics with suppliers Manage the entire purchase order process, from vendor setup through to order fulfillment Arrange assessment venues and catering Organize staff schedules and related logistics Handle general administrative duties, including managing the team mailbox For more details, see the full job description. If the link does not work, copy and paste: https://tinyurl.com/kcvdrza4 Requirements Comfort with productivity tools such as Google Workspace and the ability to learn new platforms quickly Interest in new technologies, especially AI and automation Strong organizational skills and attention to detail Proactive approach to identifying and resolving administrative issues Contract details Reference number: JR253607 Location: Hybrid (remote and Islington, London) Working pattern: Full time, 37.5 hours per week Contract type: 1 year fixed-term Number of roles: 1 Grade: K2 Salary: £28,860 - £30,000 per annum

Manage and oversee customer account activities effectively.Accurate data entry and record-keeping.Deliver exceptional customer service by addressing inquiries and resolving issues.Coordinate and organize meetings efficiently.Document meeting minutes for future reference.Build strong relationships with customers to enhance their experience.Collaborate with suppliers and sales support staff to ensure timely order fulfillment.Maintain accurate updates and documentation of procedures in the system.Respond promptly to inquiries from customers and suppliers through various communication channels.Ensure consistent communication with clients and suppliers, including both inbound and outbound calls.Perform general administrative tasks as required.Assist with digital marketing initiatives and website management.Demonstrate a keen interest in design and print, including T-shirt and mug printing.Engage with social media platforms to promote company offerings.Operate machinery with full training provided.

Role Overview On Running AG is looking for a Lead - Merchandising (Apparel & Accessories) based in London or Zurich. This role shapes merchandising strategy for apparel and accessories, aligning with the brand’s values and customer needs. What You Will Do Develop and implement merchandising strategies for apparel and accessories Guide product selection and assortment planning Set pricing approaches that support brand positioning and business goals Plan and oversee promotional campaigns to strengthen market presence Work to build brand loyalty through thoughtful merchandising decisions Location This position is based in London or Zurich.

Join Catch22 as a Case Administrator specializing in Custody. In this pivotal role, you will be responsible for managing case files, coordinating with various stakeholders, and ensuring compliance with legal standards. Your organizational skills and attention to detail will be crucial in maintaining accurate records and facilitating smooth processes.

Join our dynamic team at Precious Homes Ltd as a Receptionist and Office Administrator. This full-time position offers a competitive hourly rate of £7.14 and requires a commitment of 40 hours per week, Monday through Friday, from 08:30 AM to 05:30 PM.In this vital role, you will be the first point of contact for our visitors, managing entry to the office and ensuring a welcoming atmosphere. Your responsibilities will include performing all reception duties and providing essential administrative support across various functions as needed.The ideal candidate thrives in a fast-paced environment, possesses strong multitasking abilities, and is eager to contribute positively to our team. If you believe you have the skills and enthusiasm to excel in this role, we invite you to apply!