Scheduling and Capacity Administrator

Kaplan is hiring a Scheduling and Capacity Administrator for a 1-year fixed-term contract based in London. This hybrid role combines remote work with regular time in the Islington office. The position is full time (37.5 hours per week) and offers a salary of £28,860 to £30,000 per annum (Grade K2). Role overview This administrator supports daily operations b…

About WPP MediaWPP is the premier growth partner for some of the world’s most renowned brands. By harnessing exceptional talent, reliable data and intelligence, alongside world-class partnerships, we empower our clients to navigate change, seize opportunities, and achieve transformative growth through our innovative marketing platform, WPP Open.WPP Media operates as WPP's AI-driven media unit, synergizing media, data, and partnerships to deliver creative personalization on a grand scale. Through the connections facilitated by WPP Open and powered by Open Intelligence, clients gain clear insights into the effectiveness of their media investments.For more information, please visit wppmedia.com.About WPP MediaWPP Media, as part of WPP, embodies WPP’s global media collective. In an era where media pervades every aspect of life, we unite the best platforms, skilled individuals, and strategic partners to unlock limitless growth opportunities. For further insights, visit wppmedia.com.At WPP Media, we cherish the strength of our culture and our people as it empowers us to provide outstanding experiences for both our clients and one another. In this role, it is vital to uphold the shared core values of WPP and WPP Media.

Why Join Nebius?At Nebius, we are pioneering the next generation of cloud computing to meet the demands of the global AI economy. We provide our clients with innovative tools and resources that empower them to tackle real-world challenges and revolutionize industries, all while minimizing infrastructure costs and the need for extensive in-house AI/ML teams. Our team operates at the forefront of AI cloud infrastructure, collaborating with some of the industry's most talented leaders and engineers.Work EnvironmentWith our headquarters in Amsterdam and a listing on Nasdaq, Nebius boasts a global presence with research and development hubs across Europe, North America, and Israel. Our workforce of over 1,400 includes more than 400 highly skilled engineers with profound expertise in both hardware and software engineering, complemented by an in-house AI research and development team.The RoleWe are seeking a Senior Data Analyst to serve as the inaugural analytics hire in our Capacity Management team, establishing a data-driven foundation for infrastructure planning and operations.Currently, many critical decisions are based on expert judgment. Your goal will be to transform this process by introducing clear metrics, dependable observability, and predictive models that will inform decisions across engineering, product, and business domains.You will collaborate closely with the Head of Capacity Management and operate with significant autonomy within the capacity management domain.What You Will DoEnhance Capacity ObservabilityDefine and take ownership of crucial metrics related to availability, utilization, and capacity health.Create dashboards that accurately reflect the system's true state rather than a simplified view.Transition from manual and fragmented reporting to reliable, scalable solutions that provide insights in real-time.

Join Lantum as a Workforce Scheduling Engineer and play a pivotal role in revolutionizing workforce management in healthcare. Based in London, this permanent position (0.6 - 1 FTE) allows you to contribute to our Connected Scheduling™ platform, which empowers healthcare organizations and their staff with enhanced autonomy in managing their schedules.At Lantum, we are proud to serve over 50% of UK GP practices and more than 30% of UK Trusts with our innovative workforce products. Our unique approach leverages AI to simplify the complexities of workforce scheduling, resulting in significant cost savings for the NHS and improved work-life balance for clinicians. By joining our team, you will be part of a mission-driven company that values creativity, diversity, and collaboration.We offer a modern office environment with a focus on teamwork, with three core office days each week (Monday, Tuesday, and Wednesday) when the entire team comes together. Our culture emphasizes clear career progression and a strong feedback mechanism to help you deliver your best work.Key Responsibilities:Design and refine NHS rotas using Lantum’s AI-driven scheduling platform.Analyze specific Trust requirements and incorporate them into scheduling constraints.Adjust constraint weights to achieve a balance of fairness, compliance, preferences, and coverage.Assess the output of scheduling solutions against client acceptance criteria and timelines.Meet fixed delivery milestones aligned with clinical publication schedules.Technical Skills:Develop and modify scheduling constraints using Java with OptaPlanner/Timefold.Use SQL (Postgres) for querying and validating rota data.Analyze and debug solver outputs to ensure effective scheduling solutions.

With over 25 years of experience and a network of 60,000+ restaurant partners, OpenTable is a leading force in the restaurant industry, dedicated to helping dining establishments flourish. Our state-of-the-art technology allows restaurants to concentrate on their core priorities—their team, their guests, and their profitability—while enabling diners to discover and book their ideal restaurant for any occasion.At OpenTable, every team member plays a vital role in shaping our operations and culture. Join our global team, which encompasses a suite of metasearch brands where hospitality is not just a service but a defining aspect of our ethos.About the Role:Utilize Workforce Management software and historical call volume data to create schedules for various skills, channels, and locations (phone, email, chat, etc.) up to 6 months in advance.Develop offline activities that align with operational needs while achieving key performance indicators.Collaborate with colleagues and leadership at various levels to optimize productivity and performance.Track off-queue activities to ensure departmental shrink goals are met for each line of business.Identify emerging trends, assess their impact on the business, and recommend strategies to maintain performance standards.Conduct root cause analyses as required to enhance daily operations and boost customer satisfaction.Act as a subject matter expert for Workforce Management software and ticketing systems.Propose improvements to workflows and practices to enhance efficiency.This is a hybrid position, requiring attendance in our London office for 3 days each week.At OpenTable, our mission is to empower restaurants to succeed. This means ensuring we have the right talent, in the right roles, at the right times. We are seeking a proactive and detail-oriented Workforce Management Scheduler who can bring structure, clarity, and informed decision-making to our dynamic, global support environment.You will be integral to our operations, leveraging data, tools, and strong partnerships to uphold high performance and seamless experiences for our teams and customers alike.

Join our dynamic Renewals team as a Renewals Administrator in South West London (SW3). The ideal candidate will play an essential role in providing comprehensive administrative support to our centralized team.Key Responsibilities:Prepare and distribute tenancy agreements, memorandums of extension, termination paperwork, tenant change addendums, and legal notices (including section 21’s) to landlords and tenants through email and postal services.Manage tenant referencing via our online agency Homelet and additional methods as necessary.Coordinate end-of-tenancy inventory checks and deposit returns for non-managed landlords.Update internal software platforms (Reapit and Proman) with progress notes and task reminders; training on the upcoming CML (Radar) software transition will be provided.Send 90-day renewal reminders via email and post while offering general administrative and telephone support.Ensure all paperwork and procedures adhere to high standards aligned with company policies.Process invoices, manage card payments, and pursue outstanding administrative or rent payments as necessary.Support the broader team as required.

Manage and oversee customer account activities effectively.Accurate data entry and record-keeping.Deliver exceptional customer service by addressing inquiries and resolving issues.Coordinate and organize meetings efficiently.Document meeting minutes for future reference.Build strong relationships with customers to enhance their experience.Collaborate with suppliers and sales support staff to ensure timely order fulfillment.Maintain accurate updates and documentation of procedures in the system.Respond promptly to inquiries from customers and suppliers through various communication channels.Ensure consistent communication with clients and suppliers, including both inbound and outbound calls.Perform general administrative tasks as required.Assist with digital marketing initiatives and website management.Demonstrate a keen interest in design and print, including T-shirt and mug printing.Engage with social media platforms to promote company offerings.Operate machinery with full training provided.

Join Catch22 as a Case Administrator specializing in Custody. In this pivotal role, you will be responsible for managing case files, coordinating with various stakeholders, and ensuring compliance with legal standards. Your organizational skills and attention to detail will be crucial in maintaining accurate records and facilitating smooth processes.

Join a leading name in the creative arts industry as an Administrative Assistant to the Director in South West London. Our client is seeking a dedicated professional to provide exceptional administrative support within the Finance department, working closely with two senior managers. This position is pivotal as it serves as a trusted liaison between internal teams and external stakeholders, often dealing with sensitive and complex matters.Key Responsibilities:Develop and maintain organized filing systems, both digital and physical.Manage diaries effectively to ensure efficient scheduling.Coordinate logistics for meetings, travel, and accommodations, both domestically and occasionally abroad.Proactively prepare briefing materials for meetings and ensure follow-up actions are completed.Attend meetings as required, taking detailed notes and action items.Undertake additional administrative tasks relevant to the role's scope.Facilitate clear communication of written correspondence within the department and the broader organization.Advocate for sustainable work practices in alignment with the organization’s Sustainability Statement.Prepare for both internal and external meetings, coordinating necessary logistics including visitor passes and refreshments.

Join our dynamic team at Precious Homes Ltd as a Receptionist and Office Administrator. This full-time position offers a competitive hourly rate of £7.14 and requires a commitment of 40 hours per week, Monday through Friday, from 08:30 AM to 05:30 PM.In this vital role, you will be the first point of contact for our visitors, managing entry to the office and ensuring a welcoming atmosphere. Your responsibilities will include performing all reception duties and providing essential administrative support across various functions as needed.The ideal candidate thrives in a fast-paced environment, possesses strong multitasking abilities, and is eager to contribute positively to our team. If you believe you have the skills and enthusiasm to excel in this role, we invite you to apply!

Join a prestigious property management firm as a Shopping Centre Administrator at a London shopping centre undergoing a significant multimillion-pound redevelopment. This is a fantastic 6-month fixed-term contract opportunity for an individual eager to enhance their skills in a vibrant and fast-paced environment while working with a high-profile client.Key Responsibilities:Provide essential administrative support on-site.Welcome and assist contractors, customers, and clients upon arrival.Open the office each morning and engage with customers and the public.Collaborate with the marketing team on-site as needed.

Join a dynamic export-import company located in Neasden, North West London, as an Accounts and Finance Administrator. This is an excellent opportunity for an organized and proactive individual to provide administrative support in a fast-paced environment. The role operates from 9:00 AM to 5:30 PM with a 30-minute lunch break and includes free parking.Your responsibilities will include:Answering phone calls and taking precise messages.Responding promptly to emails and queries.Updating stock reports from our warehouses across the UK and internationally.Preparing data reports for senior management using Excel and PowerPoint.Managing data entry and updating customer and supplier information.Utilizing Sage software to interact with suppliers and customers as needed.Coordinating with freight forwarders to follow up on orders.Working with freight companies to monitor shipments.Liaising with UK and overseas warehouses regarding incoming and outgoing shipments.Preparing and following up on all documents related to export sales.Assisting the office manager and director with various ad hoc tasks.

Join SW Group as a Client Support Administrator where you will play a crucial role in ensuring our clients receive exceptional support and service. Your responsibilities will include managing client inquiries, providing solutions, and facilitating smooth communication between clients and our internal teams. We are looking for a proactive individual who is eager to assist clients and contribute to our mission of delivering outstanding service.

A renowned property management firm is seeking a friendly and organized individual to fulfill administrative responsibilities at a London shopping centre currently undergoing a significant multimillion-pound redevelopment. This position is offered on a 6-month fixed-term contract and presents an excellent opportunity for professional growth within a vibrant and fast-paced environment serving a prestigious client.Key Responsibilities:Support on-site administrative functionsWelcome and assist contractors, customers, and clients upon arrivalOpen the office each morning and engage with customers and the publicCollaborate with the marketing team on-site as needed

Join Us in Advancing European Hypersonic Technology At Hypersonica, we are at the forefront of revolutionizing defense technology in Europe. Our mission is to provide unparalleled speed, resilience, and technological independence, setting new benchmarks in the industry. As part of our elite, compact team, you'll tackle significant challenges and deliver solutions rapidly. In the role of IT Systems Administrator, you will not find yourself in a conventional position. Instead, you'll enter a talent-rich atmosphere where every team member has the opportunity to influence the company's trajectory. We believe in recruiting a select group of extraordinary individuals with extensive technical expertise, sound judgment, and the ability to work independently. We prioritize talent over rigid job descriptions. While this position addresses a critical business requirement, its evolution will be determined by your unique skills and contributions. If you have the knack for achieving what others deem impossible or possess a distinctive skill set that defies traditional roles, we want to connect with you. Your efforts here will play a direct role in fostering Europe’s technological self-sufficiency.

About UsHelsing is an innovative defense AI company dedicated to safeguarding democratic values. Our mission is to establish technological leadership, ensuring that open societies can make independent choices and uphold their ethical standards.With a profound sense of responsibility towards the advancement and application of powerful technologies such as AI, we are committed to thoughtful engagement in this domain.Our team comprises ambitious engineers, AI specialists, and program managers who are driven by a mission to tackle complex and consequential challenges. We cultivate a culture of openness and transparency, encouraging informed discussions on the role of technology in defense, its advantages, and ethical considerations.Your RoleIn your position as a Finance Administrator, you will play a vital role in managing daily financial transactions while maintaining the accuracy and integrity of our financial records. Core responsibilities include recording transactions, reconciling accounts, and preparing comprehensive financial reports. This position is essential for the seamless functioning of our finance department and calls for meticulous attention to detail, strong analytical capabilities, and a solid understanding of accounting principles.Your Daily ResponsibilitiesManage daily financial transactions.Ensure accuracy and integrity of financial records.Prepare monthly and annual financial reports.Assist in account reconciliations.Collaborate with team members to improve financial processes.

Join Our Team as a SQL/Oracle Database Administrator!Are you eager to modernize SQL platforms in the cloud? Do you thrive on helping clients leverage technology to tackle complex challenges and enhance their services? If this resonates with you, we invite you to apply!About UsAgilisys stands at the forefront of digital transformation and innovation within the public services sector. With over 20 years of experience, we have become a trusted partner to governments, local authorities, and organizations across the country. Our mission is to empower our clients to deliver outstanding public services by unlocking the full potential of technology and data.Our Core ValuesPartnership: We work as a unified team with organizations, assisting them in navigating change and maintaining agility.Integrity: Our team genuinely cares, going beyond expectations to effect change for organizations and citizens.Innovation: We integrate the best technologies and services to create effective solutions.Passion: We are dedicated to public services and improving lives.The RoleWe seek a seasoned Database Administrator (DBA) with substantial expertise in Azure SQL and SQL Server, along with a solid understanding of Oracle, to join our DBA Services Team. This crucial role involves supporting customer application teams and cloud migration initiatives, ensuring the stability, performance, and security of data platforms for various clients. You will be responsible for managing and maintaining database servers in both Microsoft Azure and on-premise environments as part of ongoing business-as-usual operations within a shared services context. The ideal candidate will be enthusiastic about modernizing SQL platforms in the cloud and committed to the continuous improvement and resilience of our data services.

About the Role Bauer Media Outdoor is looking for a Procurement Administrator based in London. This role focuses on supporting procurement operations to keep processes efficient and cost-effective. What You Will Do Manage relationships with vendors and suppliers Oversee purchase order processing from start to finish Monitor compliance with internal procurement policies Assess supplier performance using analytical methods Spot areas where procurement processes can improve Location London, England, United Kingdom

Role Overview PeopleCert is hiring a Test Centre Administrator in London. This position keeps the test centre running smoothly and helps deliver a positive experience for everyone taking exams. Main Responsibilities Manage test schedules and coordinate exam sessions Support candidates with questions and provide guidance on-site Follow established testing protocols and maintain compliance standards What We Look For Attention to detail Strong commitment to customer service This role suits someone who enjoys helping others and takes pride in organized, reliable work.

Telegraph Media Group Ltd. is seeking a Salesforce Administrator based in London. This position focuses on managing and improving the company’s Salesforce platform to support sales and marketing operations. Role overview The Salesforce Administrator will handle day-to-day platform management and work with teams across the business. The goal is to keep processes running smoothly and help teams engage customers more effectively. What you will do Maintain and optimize the Salesforce system for sales and marketing teams Collaborate with colleagues from different departments to implement practical solutions Support projects that aim to improve customer engagement and contribute to revenue growth Location This role is based in London, England, United Kingdom.