Administrative Assistant

Provide comprehensive support for all operational activities, focusing on sales administration and necessary documentation to meet management targets.Assist in the preparation of the stamped Open Market Buy Back (OMBB) Agreement and Guarantee Letter, ensuring compliance with regulatory standards.Verify and complete all documentation before preparing and comp…

Join our team at mfmb as an Assistant Administrator for a 6-month contract. In this dynamic role, you will support administrative functions, ensuring smooth operations and effective communication within the organization. This is an excellent opportunity for entry-level candidates looking to gain valuable experience in an administrative capacity.

Responsible for planning, controlling, and managing the smooth operation of production lines to achieve daily targets.Execute the daily production schedule by effectively operating and balancing the wheat cleaning and flour milling processes to ensure target efficiency, extraction rates, and compliance with product quality standards.Adhere strictly to established Safety Operating Procedures.Perform necessary autonomous preventive maintenance and collaborate with the engineering team to maintain optimal production levels.Comply with ISO 22000 standards and actively participate in related activities.Undertake additional responsibilities as assigned by management as needed.

Assist the Weighbridge Supervisor in overseeing the procurement process for goods and raw materials, which entails coordinating logistics, documentation, transportation, handling, agency interactions, warehousing, and inspections.Organize and ensure the smooth and efficient daily delivery of finished products to various branches and customers.Record and monitor the weight-checking process, alerting relevant parties to any discrepancies or variations.Maintain accurate records of all documentation for monitoring, payment processing, and report generation.Initiate troubleshooting efforts to resolve issues arising from logistics operations.Perform additional tasks and assignments as directed by management as required.

Safely and efficiently operate forklifts to receive products from the packing station, transport them, and place them into designated warehouse storage zones.Inspect product type and condition upon receipt and prior to delivery, ensuring accurate placement in storage zones or for delivery based on orders.Check the forklift's condition before use, performing necessary maintenance and housekeeping to keep it in optimal working order.Report any defects or breakdowns of the forklift to the Warehouse Executive or Engineering Department and ensure timely maintenance and repairs.Verify pick lists for accurate item loading.Implement effective FIFO (First In, First Out) practices.Ensure delivery vehicles are in acceptable condition—clean, dry, and free from infestations—prior to loading.Conduct pest control measures as required to prevent infestations by insects, birds, and rodents.Monitor and report any potential risks or signs of infestation and quality degradation.Ensure all reporting and documentation processes are meticulously followed.Adhere to all Standard Operating Procedures (SOPs) and company regulations.Perform any additional tasks or responsibilities as assigned by management.

Effectively manage and coordinate the batching process in accordance with Standard Operating Procedures (SOPs), ensuring optimal accuracy and efficiency.Regularly inspect, maintain, and sanitize batching equipment and surrounding areas to facilitate seamless operations, working closely with the engineering team for scheduled maintenance.Oversee the accurate loading of materials into tankers and storage containers, ensuring the integrity of the production process.Diligently record and monitor production metrics for quality control.Adhere strictly to safety protocols and food safety standards (HACCP) to maintain a safe working environment.Provide supervision and support to staff, ensuring tasks are executed in line with SOPs for maximum operational efficiency.

Lead and manage comprehensive quality assurance and control functions by effectively planning, directing, and monitoring product quality across the plant, including flour silo operations.Ensure that quality objectives and product performance standards are consistently achieved through ongoing monitoring and enhancement of both internal and external requirements.Guarantee adherence to HACCP standards, Food Act, and applicable regulations, while implementing best laboratory practices to meet the rigorous quality expectations of customers and regulatory authorities.Regularly assess and refine the quality assurance/control processes to identify continuous improvement opportunities in procedures, methodologies, effectiveness, and resource utilization.Proactively initiate troubleshooting measures to address any challenges related to quality assurance/control issues.Facilitate continuous training and skill enhancement for team members, fostering a collaborative and productive work environment.Address customer complaints and prepare for external audits, ensuring all issues and queries are resolved within designated timeframes.