Receptionist - Executive Assistant

Join Our Team as a Receptionist - Executive Assistant BTG Pactual Europe S.A. is looking for a highly organized, proactive, and discreet Receptionist - Executive Assistant to support our Executive Board. This role is essential for ensuring the seamless operation of our administrative and operational activities in the Luxembourg office. The ideal candidate wi…

We are seeking a proactive and skilled Executive Assistant to support our executive team at Hootsuite. The ideal candidate will be adept at managing schedules, coordinating meetings, and facilitating communication across departments. You will play a crucial role in ensuring the smooth operation of our executive functions while maintaining a high level of confidentiality and professionalism.

Join our dynamic team at Securitas as a Trilingual Receptionist, where your language skills in French, English, and German will be put to great use! In this part-time role, you will be the first point of contact for clients and visitors, creating a welcoming atmosphere in our office. Your responsibilities will include managing incoming calls, greeting guests, and assisting with administrative tasks. We are looking for someone who is organized, friendly, and has excellent communication skills.

Why Choose Eurobank Private Bank Luxembourg?Are you passionate about making a difference while collaborating with a talented team? Eurobank Private Bank Luxembourg is a distinguished institution where private banking is a lifelong journey grounded in trust, personalized service, and a global outlook. With nearly forty years of expertise, our diverse team crafts tailored solutions with excellence, innovation, and integrity. If you are driven by purpose and inspired by teamwork, you will thrive in an environment that nurtures your growth and values your contributions.Position SummaryWe are in search of a highly organized, discreet, and proactive professional to serve as an Executive Assistant to the CEO of Eurobank Private Bank in Luxembourg. This crucial role demands exceptional administrative capabilities, astute judgment, and the ability to juggle multiple priorities in a dynamic, high-pressure setting.Key ResponsibilitiesEfficiently manage the CEO's calendar, travel arrangements, and daily schedule with precision and confidentiality.Coordinate internal and external meetings, including preparing agendas, taking minutes, and facilitating follow-ups.Draft, proofread, and edit correspondence, reports, presentations, and internal communications.Act as a professional liaison between the CEO and internal/external stakeholders, maintaining discretion.Support strategic initiatives and special projects, including planning and executing events.Prepare expense reports and documentation, ensuring timely completion of administrative tasks.Maintain confidentiality and display sound judgment in all interactions.

At Lightspeed, we are dedicated to creating a powerful restaurant platform that empowers hospitality businesses to adapt, regain control, and focus on what they cherish most: managing their beloved establishments. As we expand our footprint in Luxembourg, we are in search of passionate Field Account Executives eager to cultivate a new market from scratch. This presents a remarkable chance to join a global leader in restaurant technology and SaaS while making a significant local impact. In the role of Field Account Executive, you will play a vital part in transforming the operational landscape for restaurants in Luxembourg. By adopting a consultative sales approach, you will prospect, nurture relationships, and onboard new restaurateurs within your territory. By identifying their unique needs, you will devise tailored solutions that drive their success and elevate the Lightspeed brand within Luxembourg. Note: This role is field-based in Luxembourg.

We are seeking a motivated and organized Project Assistant (f/m/x) to join our dynamic team at dreessommerse in Schuttrange. In this role, you will support project managers in coordinating various aspects of project execution, ensuring timely completion and adherence to project goals.

At Lightspeed, we are committed to creating a transformative restaurant platform that empowers hospitality businesses to take charge and focus on what they do best: running the establishments they are passionate about.As we expand our reach in Luxembourg, we are seeking enthusiastic Field Account Executives eager to pioneer a new market. This role presents a remarkable opportunity to join a global leader in restaurant technology and SaaS solutions while making a significant local impact.In the role of Field Account Executive, you will be instrumental in redefining how restaurants in Luxembourg operate. Employing a consultative sales strategy, you will identify prospects, cultivate relationships, and onboard new restaurateurs within your territory. By understanding their specific needs, you will craft tailored solutions that enable their businesses to flourish while enhancing the Lightspeed brand in Luxembourg. Please note: This is a field-based position in Luxembourg.

Role Overview Bank of China Luxembourg is hiring a Compliance Assistant Manager. This position supports the bank’s efforts to meet regulatory obligations and follow internal policies. The work helps uphold a strong compliance culture and protects the bank’s integrity and reputation.

Are you an organized and proactive individual looking to support a dynamic team? As a Personal Assistant at infinit, you will play a crucial role in ensuring smooth operations while providing high-level administrative support. Your responsibilities will include managing schedules, coordinating meetings, and facilitating communication within the team.

Role overview The Assistant Manager of Fund Accounting at iqeq in Luxembourg City plays a key part in supporting the fund accounting department. The position centers on delivering accurate financial reporting and ensuring compliance with all relevant standards. What you will do Supervise daily activities within the fund accounting team Guide and support team members to maintain high standards of work Collaborate directly with clients to provide timely and dependable service Contribute to maintaining accuracy and compliance across all financial reports and related services Growth and development This position provides opportunities to develop new skills and grow within a supportive team at iqeq.

With over two decades of excellence, Global Jet Luxembourg stands as a premier European leader in aircraft management, dedicated to delivering outstanding service to a distinguished clientele.We are currently in search of a Purchasing Assistant to join our dynamic team and provide essential administrative support to our Purchasing Department.Coordinate with manufacturers and suppliers regarding orders, deliveries, and invoices.Monitor contract timelines, including renewals and expirations.Keep detailed and updated records of invoices and contracts.Develop and maintain departmental spreadsheets and reports, focusing on savings, budget allocation, and forecasting.Input data into purchasing software to streamline processes.Oversee the validation process for invoices.Provide general administrative support to the Purchasing Department.

Your Mission:You will be the pivotal point for our clients and teams, ensuring they are in the best hands with your leadership.As the Assistant Director of the Food & Beverage department (restaurant, bar, themed events), you will also be a dynamic captain on the ground.You thrive in the heart of the action: amidst teams, on the floor, whether it's during a bustling rush or igniting the ambiance at Mama.Every service is a unique experience, and you ensure that each event is a moment to remember – your presence makes a difference.You also play a crucial role in the design, organization, and coordination of events (themed parties, privatizations, etc.), collaborating closely with internal teams. At Mama, we do more than serve; we create memorable experiences.As the right hand of the F&B Director, you confidently take charge in their absence.You supervise and unite the teams, rolling up your sleeves because you understand that a successful service is a team victory .You ensure compliance with legislation — Mama keeps a watchful eye — while maintaining the vibrant energy and spirit of Mama.Your goal is to guarantee a flawless customer experience, from the first smile to the last sound: you are the guardian of that experience . Responsible for enhancing the profitability of our outlets, you actively promote upselling within the team and contribute to the creation of the menu , always adding that special Mama twist that sets us apart.

Join our team at Signode and provide outstanding service to our clients. Your role will be pivotal in showcasing a professional image of reliability, responsiveness, confidence, and empathy, all while exceeding customer expectations.Following a comprehensive training program on our products and operational methodologies, you will take charge of a client portfolio and its associated back-office tasks.This position requires minimal travel.Technical Responsibilities:Efficiently track orders from quotation requests to payment for all customers.Process orders for machine projects and manage invoices for staged deliveries.Coordinate the configuration and updates of contracts in collaboration with the legal, management, and sales departments.Monitor stock calls, allocation orders, and consignment inventories.Implement Signode's pricing evolution strategy.Configure, update, and communicate pricing lists and structures to clients.Follow all procedures related to discount agreements.Manage customer expectations regarding delivery timelines and proactively track delayed items.Address customer inquiries regarding delivery delays, defective products, stock discrepancies, etc.Provide technical data sheets and account creation information to clients.Support external sales with customer reports and performance indicators.Forward requests that exceed the scope to internal/external sales/projects, etc.Oversee the return process for materials (defective items, delivery errors, etc.).Issue credit notes for returned materials or price discrepancies.Coordinate and monitor the execution of orders across logistics, production, finance, etc.Set up new accounts and send customer credit application forms.Take full responsibility for designated accounts.Ensure completion of customer questionnaires.

Join PMPG: As a modern firm specializing in tax, legal, and business consulting, as well as auditing, we collaborate with over 330 brilliant minds across 12 locations – and we are looking for you to join our team!If you enjoy keeping everything running smoothly – in the office and in accounting, then you're exactly who we need!TEAM ASSISTANT WITH ACCOUNTING KNOWLEDGE (M/F/D) PART-TIME, 20-30 HOURS PER WEEKLUXEMBOURGYOUR RESPONSIBILITIESWelcoming and assisting clientsManaging the telephone switchboardOrganizing appointments, handling mail, and general office managementSupporting financial accounting and document managementCollaborating with our local tax teamWHAT WE OFFER YOU Rest and Relaxation:26 days of vacation plus additional days off on Christmas Eve, New Year's Eve, Carnival Monday, and Women's Carnival Day Additional Benefits:Personalized salary package tailored to your preferencesExtra perks like employee offers through Corporate Benefits and unlimited beveragesCompany health insurance as an additional private supplementary insurance covering extras not included in statutory health insurance – regardless of whether you are statutory or private insuredCareer Perspectives:Annual training budget available for your use and internal training opportunities, e.g. in digitalizationSupport for specializations and qualificationsInternal promotion opportunities up to PMPG partnership Mobility:Company car and JobRad50% cost coverage for public transport

Krav Maga Nord is a premier self-defense school in Luxembourg, boasting over 650 members across two locations. We specialize in Krav Maga, Kickboxing, and Self-Defense classes for children, as well as Fitness Kickboxing and Bag Classes. Daily training sessions are available for adults, teenagers, and children starting from three years old. Our primary goal is to instill confidence, fitness, and practical techniques for dealing with dangerous situations in our members.Our Mission: To empower individuals of all ages to achieve greater confidence, fitness, and positive transformations.We are looking to expand our team by hiring Assistant Instructors for our children’s and adult courses at our locations in Wemperhardt and Mertzig. No prior training experience is required, as we provide comprehensive training. If you enjoy working with people, are active in sports, and bring positive energy, this is your opportunity to get started.Your Responsibilities:Assist the lead instructor in Krav Maga, Kickboxing, Bag Class, and KMN Kids Young Warriors programs.Motivate and support our members.Help with the setup and breakdown of training sessions.Communicate effectively with parents and members.Gradually take on your own classes after training.Participate in internal training and educational modules.We Offer:A secure job in a motivated team.A structured onboarding program and professional training as an Assistant Instructor.Opportunities for further training to become a full instructor.Recognition and responsibility from day one.Clear processes and support in daily training activities.The chance to turn your passion for sports into a career.

Krav Maga Nord is one of the premier self-defense training schools in Luxembourg, boasting over 650 members across two locations. We specialize in Krav Maga, kickboxing, and self-defense classes for both children and adults, along with fitness kickboxing and bag classes. Our daily training sessions cater to adults, teenagers, and children from the age of three. Our mission is to empower our members with confidence, fitness, and effective techniques for handling dangerous situations.Our Mission: To lead individuals of all ages towards greater self-confidence, fitness, and positive change.We are expanding our team and are looking for Assistant Instructors for our children and adult classes at our Wemperhardt and Mertzig locations. You do not need prior teaching experience; we provide comprehensive training. If you enjoy working with people, are physically active, and radiate positive energy, this is your opportunity to join us.Your Responsibilities:Assist the lead instructor in Krav Maga, kickboxing, bag classes, and KMN Kids Young Warriors programs.Motivate and support our members.Help with the setup and breakdown of training sessions and ensure smooth execution.Communicate effectively with parents and members.Gradually take on your own sessions after onboarding.Participate in internal training and educational modules.What We Offer:A secure job in a motivated team environment.Structured onboarding program and professional training to become an Assistant Instructor.Opportunities for further training to become a full-fledged Instructor.Appreciation and responsibility from day one.Clear processes and support in everyday training.The chance to turn your passion for sports into a career.

Hôtel Le Place d'Armes in Luxembourg is looking for an Assistant Maître d'hôtel to help create memorable experiences for restaurant guests. This position plays a key part in the daily operations of the dining area, providing support to the team and ensuring smooth service. Role overview This role focuses on upholding high standards in hospitality and guest care. The Assistant Maître d'hôtel works alongside the restaurant team to maintain an inviting atmosphere and attentive service throughout each shift. Key responsibilities Assist with daily restaurant operations Support guest service and satisfaction Work closely with team members to maintain hospitality standards Location This role is based on-site at Hôtel Le Place d'Armes in Luxembourg.

Role overview sia seeks a Manager of Energy, Transport & Industry based in Luxembourg. This leadership role centers on driving innovation and sustainable practices across key infrastructure sectors. What you will do Create and implement strategies to improve operational efficiency in projects. Lead initiatives that promote sustainability in energy, transport, and industry. Direct teams and coordinate with stakeholders to achieve significant outcomes.

We are seeking experienced Partners to join our innovative team at atialtd. In this pivotal role, you will leverage your extensive expertise and leadership skills to drive strategic initiatives and foster growth within our organization. Your ability to navigate complex challenges and cultivate relationships will be essential as you collaborate with various stakeholders to achieve our business objectives.

Join our dynamic team at Bank of China Luxembourg as we embark on a strategic expansion of our Asset Management business line with a newly created SICAV Product role. This position is based in the vibrant city of Luxembourg.Job Purpose:The SICAV Product Assistant Manager / Manager will enhance the governance and development of our Asset Management activities while supporting the growth of our SICAV platform. The ideal candidate will be integral to the administrative functioning of the SICAV and will actively contribute to business development, collaborating with both internal teams and external partners.Key Responsibilities:Provide comprehensive support to the Fund’s Board of Directors.Serve as the primary liaison between the Bank and key stakeholders, including management companies, central administrators, portfolio managers, and legal advisors.Facilitate effective coordination among external partners.Assist in the daily operational management of the SICAV, encompassing governance, reporting, processes, and documentation.Work closely with stakeholders to streamline communication and optimize operational processes.Ensure that the expectations of both internal and external stakeholders are consistently met.Address inquiries and requests from internal teams and external entities.Coordinate the efficient resolution of issues as necessary.Actively participate in the development and growth of the existing SICAV platform.Support the Head of Department in various business development initiatives and projects.Monitor regulatory changes that may affect UCITS governance.