Senior Executive Assistant (PH)

Please add the domains "lever.co" and "hire.lever.co" to your email whitelist to ensure you receive our communications.Disclaimer: This job posting serves as a general overview of the position. Specific tasks and tools will be discussed during the final interview stage. Please ensure you apply for the position that aligns with your skills and experience, as …

Please ensure you whitelist the domains 'lever.co' and 'hire.lever.co' to receive our communications.Executive Assistant - Revenue ManagementAt Wing, we are on a transformative journey to redefine the future of work for businesses globally! As a premier destination for organizations seeking to build exceptional teams and streamline their operations, we are in search of an Executive Assistant specializing in Revenue Management to join our dynamic team immediately!Key Responsibilities:• Coordination & Scheduling • Oversee the leader’s calendar and arrange recurring revenue meetings (KPI reviews, AR updates, month-end assessments). • Schedule meetings with internal stakeholders and external partners as required. • Prepare meeting agendas, pre-read materials, and ensure timely distribution of necessary documents to facilitate productive meetings.• Tracking, Documentation & Reporting • Document decisions and action items from meetings; assign accountability and due dates; manage trackers until resolution. • Maintain dashboards/logs for AR aging, DSO, denials, adjustments, cash receipts, and unresolved issues. • Generate executive summaries, SOPs, and comprehensive weekly/month-end revenue reports; proficiently create spreadsheets and presentations utilizing advanced Excel/Google Sheets functions. • Ensure all documentation is organized, version-controlled, and prepared for audits.• Process, Communication & Controls • Develop and improve meeting templates, trackers, SOPs, and filing systems. • Assist in audit preparation and proactively address potential blockers with suggested solutions. • Conduct limited external communications as directed; escalate significant issues to leadership with appropriate context. • Uphold high standards of professional communication within the organization (clear, concise, action-oriented).Desired Qualifications:• Minimum of 3 years of experience supporting senior leadership in finance, revenue cycle, or operations-focused roles.• Solid financial literacy with hands-on experience in AR processes (aging buckets, DSO, denials/appeals, write-offs, EFT/ERA).• Exceptional skills in Excel/Google Sheets (including pivots, XLOOKUP/VLOOKUP, conditional logic); proficiency in Word/Docs and PowerPoint/Slides.• Strong written communication abilities, meticulous attention to detail, and a commitment to meeting deadlines consistently.• Ability to remain composed under pressure, highly organized, and maintain confidentiality at all times.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Join Our Team as an Executive AssistantAt Wing, we are on an ambitious journey to revolutionize the future of work for organizations around the globe! As a premier provider of world-class teams, we aim to streamline operations and empower businesses to thrive. We are currently seeking a dynamic Executive Assistant to support our executives and enhance operational efficiency.Key Responsibilities:1. Organize and manage executive emails, creating prioritized task lists to enhance productivity.2. Draft, manage, and oversee important documents and communications with precision.3. Provide comprehensive administrative support, including travel arrangements and meeting coordination across multiple roles.4. Attend meetings and calls, review recordings, and generate accurate notes and follow-up actions.5. Utilize Linear to track project progress, ensuring accountability and timely task completion.6. Collaborate effectively across teams using Notion and Slack, facilitating seamless communication and workflow.Qualifications:• Minimum of 5 years of relevant experience in administrative support or executive assistance.• Exceptional written communication skills, capable of drafting professional documents and correspondence.• Proficiency in project management tools, particularly Linear.• Proven skills in email management and task prioritization.• Expertise in Google Calendar management and scheduling across diverse roles.• Strong command of English, with excellent reading, writing, and speaking skills.• Ability to work independently, solve problems effectively, and provide relevant context for meetings.• Familiarity with academic-level vocabulary and comprehension to collaborate with a knowledgeable team.• Experienced in meeting participation, progress tracking, and ensuring completion of follow-ups.Required Software Proficiency:• Notion• Slack• Google Workspace (Docs, Sheets, Calendar, Drive)Technical Requirements:• USB headset with noise-cancellation capability.• Functional webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Main internet connection speed of at least 25 Mbps, with a backup of at least 10 Mbps.Benefits:• Comprehensive health insurance (HMO).• Performance-related incentives.• Job security and stability in a forward-thinking environment.

Join our vibrant team at findstarfish as an Executive Assistant, where your organizational skills will make a significant impact on our global network of businesses. We are looking for proactive and detail-oriented individuals who thrive in a fast-paced environment and are ready to support our C-level executives.

Please ensure you whitelist the domains "lever.co" and "hire.lever.co" with your email provider to receive our communications.Disclaimer: This job description serves as a general overview for the role outlined below. Specific responsibilities and tools will be discussed further during the final interview. We encourage applicants to apply for the appropriate position based on their experience and location. We value candidates who can excel in this role!Executive Assistant (Remote)Join Wing as we revolutionize the future of work for businesses across the globe! We aim to be the premier partner for organizations looking to build exceptional teams and streamline their operations.We are on the lookout for a dedicated Executive Assistant to join our team immediately!Key Responsibilities:1. Generate and dispatch invoices, monitor payments, and document company expenditures.2. Collect and analyze data on industry trends and best practices, compiling findings into comprehensive reports for comparative analysis.3. Organize and maintain electronic and physical files and documents.4. Conduct data entry tasks such as preparing lead lists, transcribing audio recordings, and organizing research notes.5. Research products, procure goods, and obtain samples as required.6. Manage and update information for marketing and sales initiatives utilizing a CRM system.7. Track project progress, facilitate internal communications, and manage company data.8. Coordinate team schedules, resolve scheduling conflicts, and ensure clients are prepared and punctual for meetings.9. Arrange travel itineraries, including booking accommodations and transportation.10. Handle incoming calls, assist in appointment scheduling, and conduct informational inquiries.11. Respond to emails, follow up on correspondence, and organize the inbox according to client preferences while flagging important messages.12. Synthesize information into cohesive reports and presentation materials.13. Upload videos, manage online reviews, and maintain up-to-date account profiles.14. Perform ad-hoc tasks as needed.Qualifications:• At least 3 years of experience as an Executive Assistant supporting C-level executives (such as CEO, COO).• A Bachelor’s degree or relevant certification is required.• Exceptional communication skills across phone, email, and instant messaging platforms.• Proficient English communication skills, both written and verbal (minimum B2 level).• Strong organizational and time management skills.

Join AFRY as an Executive Assistant and Business Development Officer, where you will play a crucial role in supporting our business initiatives. You will assist in project management, coordinate communications, and handle administrative tasks to ensure the smooth operation of our business development team.

Join Our Team as a Virtual Executive Assistant!MySigrid is on the lookout for a dedicated and proactive Virtual Executive Assistant to support our dynamic team. If you thrive in a fast-paced technology environment and have a passion for administrative excellence, we want to hear from you!

Join Kirin as an Executive Assistant to our CEO in a dynamic hybrid work environment in Makati! We are looking for an organized and proactive individual who thrives in a fast-paced setting. Your role will involve supporting the CEO with various administrative tasks, managing schedules, and ensuring smooth communication across the organization.

Join Our Dynamic Team as a Senior Executive Assistant!At MySigrid, we are searching for a proactive and detail-oriented Senior Executive Assistant to support our team in a night shift capacity. This role is crucial for managing schedules and coordinating meetings with both internal and external clients, ensuring seamless communication and operational efficiency. The ideal candidate will possess exceptional organizational skills, demonstrate strong management abilities, and communicate effectively to facilitate smooth coordination among team members and clients.Key Responsibilities:Efficiently schedule and coordinate internal and external client meetings, optimizing the use of time and resources.Maintain a precise and up-to-date calendar while expertly managing conflicting schedules.Engage in professional communication with clients and internal teams through various platforms including email, phone, and messaging tools.Send timely reminders and follow-ups to ensure meeting attendance and preparedness.Assist with administrative tasks related to meeting management, including document preparation and internal communications.Efficiently manage administrative workflows to ensure smooth daily operations.Enhance team efficiency by prioritizing tasks, delegating appropriately, and managing urgent requests.Familiarity with Airtable is a plus!Requirements:1–2 years of experience in scheduling, coordination, or administrative support.Exceptional written and verbal communication skills in English.Strong organizational and management skills, with a keen attention to detail and the ability to oversee multiple schedules effectively.Proficient in using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.A positive, professional, and proactive demeanor.

Join MySigrid as an Executive Assistant!We are a forward-thinking company looking for a proactive and resourceful Executive Assistant to support our dynamic team. In this role, you will manage various administrative tasks and contribute to optimizing our operational processes in a tech-driven environment.

Join Accor Hotels as the Executive Assistant to the General Manager, where you will play a pivotal role in enhancing operational efficiency and driving project performance. In this dynamic position, you will be responsible for managing schedules, coordinating projects, and facilitating communication between departments.

We are seeking dedicated candidates based in the Philippines!Position Overview:As an Executive Assistant, you will play a crucial role in supporting the daily operations of a dynamic financial planning firm. Your responsibilities will include managing schedules, streamlining workflows, and facilitating internal processes to enable leadership to concentrate on strategic initiatives and business growth.The ideal candidate is organized, proactive, and possesses stellar communication skills, with the ability to juggle multiple administrative and operational tasks with ease. While experience in the financial sector is not mandatory, familiarity with financial documentation and compliance is a significant advantage.Key Responsibilities:Coordinate and manage the executive’s calendar, appointments, and scheduling priorities.Act as a gatekeeper to optimize the executive’s time and attention.Organize meetings, prepare agendas, and track follow-ups effectively.

As a Senior Administrative Assistant at Code and Theory, you will play a crucial role in supporting our leadership team. This position involves managing the daily operations of our executives, while embodying the values and culture of Code and Theory. You will report directly to the Office Manager.Key Responsibilities:Provide comprehensive support to three U.S.-based executives.Efficiently manage complex calendars, organize meetings, and coordinate schedules across various time zones.Oversee all aspects of both domestic and international travel arrangements.Handle the processing of executive expense reports.Conduct monthly credit card reconciliations.Occasionally plan and execute special projects and presentations.

Join Wing as a Remote Legal Assistant and help redefine the future of work for companies around the globe! This role offers a dynamic opportunity to support our legal team by conducting extensive legal research, drafting and reviewing contracts, and managing legal documentation. Your expertise will ensure compliance with various legal jurisdictions while maintaining an organized legal filing system. If you are detail-oriented and passionate about legal excellence, we want to hear from you!

As an Accounts Payable Executive, you will play a crucial role in ensuring timely and accurate payments in adherence to our established policies and procedures. You will be responsible for maintaining precise records and facilitating the payment process effectively.Your key responsibilities will include preparing check payments for approved Requests for Payments (RFP) and invoices that align with Purchase Orders, while strictly adhering to vendor payment terms. You will collaborate with the Accounting Manager for verification and seek approval from the Director of Finance and the General Manager.Additionally, you will ensure all monthly expenses are accurately posted and that necessary accruals are made. Regular monitoring of the Accounts Payable aging report and following up on any credit notes or missing invoices will be part of your duties.Accuracy and efficiency in processing and monitoring payments are essential to your role. You will also prepare month-end reconciliations for all related General Ledger balances and undertake any other reasonable tasks assigned by management.

Company Overview:DVI Solutions has been at the forefront of audio-visual technology since 2002, providing innovative setups that enhance communication and collaboration for clients ranging from multinational corporations to educational institutions. With a strong presence across Southeast Asia, including Singapore, Thailand, and Indonesia, we pride ourselves on delivering exceptional service to various sectors, including government agencies, schools, and retail businesses.Position Summary:We are seeking a meticulous and driven Sales Operations Executive to become an integral part of our team in the Philippines. This pivotal role is essential for the seamless operation of our sales processes, involving precise order management, coordination of Return Merchandise Authorizations (RMA), and processing purchase orders. You will collaborate closely with regional teams to facilitate efficient order processing, ensure timely deliveries, and uphold a superior customer experience.Key Responsibilities:Oversee the entire sales order lifecycle from initiation to fulfillment, guaranteeing accuracy and promptness.Manage RMA processes, effectively liaising with both internal teams and external partners.Generate and dispatch Purchase Orders (POs) to suppliers and partners.Keep detailed records of sales transactions, returns, and all relevant documentation.Work in tandem with sales, logistics, and finance teams to rectify any order or billing discrepancies.Contribute to process enhancement initiatives within the Sales Operations department.

About AvePoint At AvePoint, we strive to go Beyond Secure. As the global leader in data security, governance, and resilience, we offer advanced solutions that empower organizations to collaborate confidently. Over 25,000 customers globally rely on the AvePoint Confidence Platform to prepare, secure, and optimize their critical data across platforms like Microsoft, Google, Salesforce, and more. Our extensive global channel partner program includes around 5,000 managed service providers, value-added resellers, and systems integrators, with our solutions available in over 100 cloud marketplaces. To learn more, visit www.avepoint.com. At AvePoint, we believe in investing in our people. Our culture is built on agility, passion, and teamwork, empowering you to take initiative, learn from others, and shape your career with the intention to unleash your full potential! As a Customer Success Account Executive, you will oversee a portfolio of existing customers, ensuring their satisfaction and promoting the adoption of our software solutions. Your role will involve maintaining and expanding customer relationships, ensuring revenue retention, and identifying opportunities for upselling and cross-selling. Key Responsibilities: Foster and maintain strong relationships with customers at various levels. Ensure customer satisfaction throughout the pre and post-sales process. Retain and grow revenue within existing customer accounts. Identify, pursue, and close new sales opportunities within existing accounts. Develop a comprehensive understanding of key accounts, including business profiles, key players, and purchasing processes. Facilitate customer satisfaction through the proper deployment of resources. Manage the entire sales cycle from creation to closure. Design and implement effective sales campaigns for key account penetration. Lead and participate in internal virtual account team meetings.

Company OverviewAt Wing Assistant, we pride ourselves on being the foremost provider of elite executive assistants across the globe. Our mission is to connect exceptional talent with some of the most influential leaders worldwide, including Fortune 500 executives, celebrities, and prominent public figures. We empower our clients to excel by providing unparalleled support and strategic delegation expertise.We uphold the highest standards in our industry, selectively recruiting only the most outstanding candidates. Our investment in our assistants is substantial, ensuring they receive competitive compensation, comprehensive benefits, and ongoing professional development through our exclusive training academy.Position SummaryWe are on the lookout for a highly skilled and experienced Senior Executive Assistant to deliver comprehensive, full-time support to our distinguished clients. In this role, you will not merely be an assistant; you will become a strategic partner, a proactive problem-solver, and an integral extension of the executive you support.This is a remote, full-time position dedicated to a single client, operating within their timezone. You will manage a diverse array of both professional and personal tasks, demanding the highest levels of discretion, adaptability, and commitment to excellence.Key Responsibilities1. Executive Support:- Deliver high-level administrative support, including managing complex calendars, coordinating international travel, and preparing for critical meetings.- Oversee the executive's calendar, facilitate meetings, and ensure all appointments are conducted smoothly and punctually.- Handle confidential correspondence and act as the primary liaison for both internal and external communications.2. Client Relationship Management:- Serve as the main point of contact for stakeholders, maintaining professionalism and courtesy at all times.- Manage sensitive business and personal information with the utmost discretion and integrity.3. Strategic Assistance:- Perform detailed research on trends, industry best practices, and comparative data, presenting findings in clear, actionable formats.- Prepare financial summaries, including generating and dispatching statements or invoices, tracking payments, and recording expenses.4. Administrative Excellence:- Organize and maintain essential files, documents, and records with precision.- Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.5. Task & Project Management:- Assist in overseeing projects from inception to completion, ensuring all deadlines are met and objectives are achieved.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This is a general job description for the role outlined below. Specific tasks and tools will be discussed in detail during the final interview. Please apply for the position that best matches your qualifications and location. We value candidates who demonstrate the ability to excel in this role!Executive AssistantAt Wing, we are on an exhilarating journey to revolutionize the future of work for businesses across the globe! Our mission is to be the ultimate destination for companies eager to build exceptional teams and automate their operations.We are seeking a dedicated Executive Assistant to join our team immediately!Key Responsibilities include, but are not limited to:1. Prepare and dispatch statements or invoices, monitor payments, and document company expenditures.2. Compile data on market trends, industry best practices, and other publicly available insights, and generate comprehensive reports for comparative analyses.3. Organize and maintain documents and files efficiently.4. Conduct data entry tasks including preparing lead lists, documenting meeting minutes, transcribing audio, and organizing research notes.5. Research products, procure goods, and secure samples as needed.6. Maintain, update, and gather information for marketing and sales campaigns using a CRM system.7. Oversee project monitoring, facilitate internal communication, and organize company data effectively.8. Coordinate team calendars, eliminate scheduling conflicts, and ensure clients are punctual and prepared for meetings.9. Develop itineraries and manage bookings for accommodations, rental vehicles, etc.10. Handle incoming calls by conveying information and making appointments or conducting inquiries as necessary.11. Respond to emails, follow up on correspondence, organize inboxes according to client preferences, and alert clients about important messages.12. Synthesize data and other content into well-structured reports and presentation slides.13. Manage video uploads, address negative reviews, and keep account profiles current.14. Undertake ad hoc tasks as required.Required Qualifications:• At least 3 years of experience as an Executive Assistant supporting C-level executives (CEO, COO, etc.).• A Bachelor’s degree or relevant certification is required.• Exceptional communication skills via phone, email, and instant messaging.• Proficient in English, both written and verbal (minimum B2 level).• Strong organizational and time management skills.

Engage early in solar project opportunities to drive growth. Position Solarvest as a leader in initial development activities. Serve as a subject matter expert in decarbonization and assist clients in formulating their renewable energy strategies. Lead deal structuring, prepare quotations, and oversee all proposal development efforts. Collaborate with the Marketing team to innovate business proposals and enhance service offerings. Oversee comprehensive activities that encompass Sales, Marketing, and Customer Service Support. Act as a liaison between clients and the internal solar project development team to address both commercial and technical needs based on customer specifications.