Immediate Opening for Executive Assistant - Remote/Hybrid Opportunity

Join MySigrid as an Executive Assistant!We are a forward-thinking company looking for a proactive and resourceful Executive Assistant to support our dynamic team. In this role, you will manage various administrative tasks and contribute to optimizing our operational processes in a tech-driven environment.

Join Our Dynamic Team as a Senior Executive Assistant!At MySigrid, we are searching for a proactive and detail-oriented Senior Executive Assistant to support our team in a night shift capacity. This role is crucial for managing schedules and coordinating meetings with both internal and external clients, ensuring seamless communication and operational efficiency. The ideal candidate will possess exceptional organizational skills, demonstrate strong management abilities, and communicate effectively to facilitate smooth coordination among team members and clients.Key Responsibilities:Efficiently schedule and coordinate internal and external client meetings, optimizing the use of time and resources.Maintain a precise and up-to-date calendar while expertly managing conflicting schedules.Engage in professional communication with clients and internal teams through various platforms including email, phone, and messaging tools.Send timely reminders and follow-ups to ensure meeting attendance and preparedness.Assist with administrative tasks related to meeting management, including document preparation and internal communications.Efficiently manage administrative workflows to ensure smooth daily operations.Enhance team efficiency by prioritizing tasks, delegating appropriately, and managing urgent requests.Familiarity with Airtable is a plus!Requirements:1–2 years of experience in scheduling, coordination, or administrative support.Exceptional written and verbal communication skills in English.Strong organizational and management skills, with a keen attention to detail and the ability to oversee multiple schedules effectively.Proficient in using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.A positive, professional, and proactive demeanor.

Join Our Team as a Virtual Executive Assistant!MySigrid is on the lookout for a dedicated and proactive Virtual Executive Assistant to support our dynamic team. If you thrive in a fast-paced technology environment and have a passion for administrative excellence, we want to hear from you!

Join Kirin as an Executive Assistant to our CEO in a dynamic hybrid work environment in Makati! We are looking for an organized and proactive individual who thrives in a fast-paced setting. Your role will involve supporting the CEO with various administrative tasks, managing schedules, and ensuring smooth communication across the organization.

Please ensure you whitelist the domains "lever.co" and "hire.lever.co" with your email provider to receive our communications.Disclaimer: This job description serves as a general overview for the role outlined below. Specific responsibilities and tools will be discussed further during the final interview. We encourage applicants to apply for the appropriate position based on their experience and location. We value candidates who can excel in this role!Executive Assistant (Remote)Join Wing as we revolutionize the future of work for businesses across the globe! We aim to be the premier partner for organizations looking to build exceptional teams and streamline their operations.We are on the lookout for a dedicated Executive Assistant to join our team immediately!Key Responsibilities:1. Generate and dispatch invoices, monitor payments, and document company expenditures.2. Collect and analyze data on industry trends and best practices, compiling findings into comprehensive reports for comparative analysis.3. Organize and maintain electronic and physical files and documents.4. Conduct data entry tasks such as preparing lead lists, transcribing audio recordings, and organizing research notes.5. Research products, procure goods, and obtain samples as required.6. Manage and update information for marketing and sales initiatives utilizing a CRM system.7. Track project progress, facilitate internal communications, and manage company data.8. Coordinate team schedules, resolve scheduling conflicts, and ensure clients are prepared and punctual for meetings.9. Arrange travel itineraries, including booking accommodations and transportation.10. Handle incoming calls, assist in appointment scheduling, and conduct informational inquiries.11. Respond to emails, follow up on correspondence, and organize the inbox according to client preferences while flagging important messages.12. Synthesize information into cohesive reports and presentation materials.13. Upload videos, manage online reviews, and maintain up-to-date account profiles.14. Perform ad-hoc tasks as needed.Qualifications:• At least 3 years of experience as an Executive Assistant supporting C-level executives (such as CEO, COO).• A Bachelor’s degree or relevant certification is required.• Exceptional communication skills across phone, email, and instant messaging platforms.• Proficient English communication skills, both written and verbal (minimum B2 level).• Strong organizational and time management skills.

Join our vibrant team at findstarfish as an Executive Assistant, where your organizational skills will make a significant impact on our global network of businesses. We are looking for proactive and detail-oriented individuals who thrive in a fast-paced environment and are ready to support our C-level executives.

Please add the domains "lever.co" and "hire.lever.co" to your email whitelist to ensure you receive our communications.Disclaimer: This job posting serves as a general overview of the position. Specific tasks and tools will be discussed during the final interview stage. Please ensure you apply for the position that aligns with your skills and experience, as we prioritize candidates who can excel in this role!Senior Executive Assistant (Remote)Wing is on an exciting journey to revolutionize the future of work globally! We aspire to be the ultimate destination for companies seeking to build exceptional teams and streamline their operations.We are seeking a dedicated Senior Executive Assistant to join our team immediately!Key Responsibilities include but are not limited to:1. Executive Support:• Efficiently manage the executive’s calendar, coordinate meetings, and ensure all appointments proceed seamlessly and punctually.• Handle sensitive correspondence and serve as the primary liaison for both internal and external communications.2. Strategic Assistance:• Conduct comprehensive research on industry trends, best practices, and comparative data, presenting findings in clear, actionable reports.• Prepare detailed financial summaries, including generating and sending statements or invoices, tracking payments, and recording expenses.3. Administrative Excellence:• Organize and maintain files, documents, and other essential records with precision.• Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.4. Project and Task Management:• Monitor ongoing projects, facilitate timely communication between teams, and track deliverables effectively.• Coordinate team calendars to prevent scheduling conflicts and ensure smooth operations.5. Travel and Event Coordination:• Plan and prepare executive travel itineraries, book accommodations, and manage logistics efficiently.6. Communication and Inbox Management:• Draft, respond to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.7. Data and Presentation Preparation:• Transform data into cohesive reports and create presentation slides for meetings and conferences.8. Marketing and Social Media Management:• Oversee and manage marketing initiatives and social media platforms to enhance the company’s online presence.

Please ensure you whitelist the domains 'lever.co' and 'hire.lever.co' to receive our communications.Executive Assistant - Revenue ManagementAt Wing, we are on a transformative journey to redefine the future of work for businesses globally! As a premier destination for organizations seeking to build exceptional teams and streamline their operations, we are in search of an Executive Assistant specializing in Revenue Management to join our dynamic team immediately!Key Responsibilities:• Coordination & Scheduling • Oversee the leader’s calendar and arrange recurring revenue meetings (KPI reviews, AR updates, month-end assessments). • Schedule meetings with internal stakeholders and external partners as required. • Prepare meeting agendas, pre-read materials, and ensure timely distribution of necessary documents to facilitate productive meetings.• Tracking, Documentation & Reporting • Document decisions and action items from meetings; assign accountability and due dates; manage trackers until resolution. • Maintain dashboards/logs for AR aging, DSO, denials, adjustments, cash receipts, and unresolved issues. • Generate executive summaries, SOPs, and comprehensive weekly/month-end revenue reports; proficiently create spreadsheets and presentations utilizing advanced Excel/Google Sheets functions. • Ensure all documentation is organized, version-controlled, and prepared for audits.• Process, Communication & Controls • Develop and improve meeting templates, trackers, SOPs, and filing systems. • Assist in audit preparation and proactively address potential blockers with suggested solutions. • Conduct limited external communications as directed; escalate significant issues to leadership with appropriate context. • Uphold high standards of professional communication within the organization (clear, concise, action-oriented).Desired Qualifications:• Minimum of 3 years of experience supporting senior leadership in finance, revenue cycle, or operations-focused roles.• Solid financial literacy with hands-on experience in AR processes (aging buckets, DSO, denials/appeals, write-offs, EFT/ERA).• Exceptional skills in Excel/Google Sheets (including pivots, XLOOKUP/VLOOKUP, conditional logic); proficiency in Word/Docs and PowerPoint/Slides.• Strong written communication abilities, meticulous attention to detail, and a commitment to meeting deadlines consistently.• Ability to remain composed under pressure, highly organized, and maintain confidentiality at all times.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Join Our Team as an Executive AssistantAt Wing, we are on an ambitious journey to revolutionize the future of work for organizations around the globe! As a premier provider of world-class teams, we aim to streamline operations and empower businesses to thrive. We are currently seeking a dynamic Executive Assistant to support our executives and enhance operational efficiency.Key Responsibilities:1. Organize and manage executive emails, creating prioritized task lists to enhance productivity.2. Draft, manage, and oversee important documents and communications with precision.3. Provide comprehensive administrative support, including travel arrangements and meeting coordination across multiple roles.4. Attend meetings and calls, review recordings, and generate accurate notes and follow-up actions.5. Utilize Linear to track project progress, ensuring accountability and timely task completion.6. Collaborate effectively across teams using Notion and Slack, facilitating seamless communication and workflow.Qualifications:• Minimum of 5 years of relevant experience in administrative support or executive assistance.• Exceptional written communication skills, capable of drafting professional documents and correspondence.• Proficiency in project management tools, particularly Linear.• Proven skills in email management and task prioritization.• Expertise in Google Calendar management and scheduling across diverse roles.• Strong command of English, with excellent reading, writing, and speaking skills.• Ability to work independently, solve problems effectively, and provide relevant context for meetings.• Familiarity with academic-level vocabulary and comprehension to collaborate with a knowledgeable team.• Experienced in meeting participation, progress tracking, and ensuring completion of follow-ups.Required Software Proficiency:• Notion• Slack• Google Workspace (Docs, Sheets, Calendar, Drive)Technical Requirements:• USB headset with noise-cancellation capability.• Functional webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Main internet connection speed of at least 25 Mbps, with a backup of at least 10 Mbps.Benefits:• Comprehensive health insurance (HMO).• Performance-related incentives.• Job security and stability in a forward-thinking environment.

We are seeking dedicated candidates based in the Philippines!Position Overview:As an Executive Assistant, you will play a crucial role in supporting the daily operations of a dynamic financial planning firm. Your responsibilities will include managing schedules, streamlining workflows, and facilitating internal processes to enable leadership to concentrate on strategic initiatives and business growth.The ideal candidate is organized, proactive, and possesses stellar communication skills, with the ability to juggle multiple administrative and operational tasks with ease. While experience in the financial sector is not mandatory, familiarity with financial documentation and compliance is a significant advantage.Key Responsibilities:Coordinate and manage the executive’s calendar, appointments, and scheduling priorities.Act as a gatekeeper to optimize the executive’s time and attention.Organize meetings, prepare agendas, and track follow-ups effectively.

Join AFRY as an Executive Assistant and Business Development Officer, where you will play a crucial role in supporting our business initiatives. You will assist in project management, coordinate communications, and handle administrative tasks to ensure the smooth operation of our business development team.

Join Our Innovative Team as a Healthcare Virtual Assistant!At Wing, we are on a mission to revolutionize the workplace for companies around the globe. We are dedicated to being the go-to solution for businesses looking to build top-tier teams and streamline their operations. We are eagerly seeking a talented Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately input patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist in processing insurance claims, verifying patient insurance details, and addressing billing inquiries and documentation.5. Respond to patient inquiries, offering information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, preparing reports, and maintaining comprehensive records.7. Ensure compliance with HIPAA and privacy regulations while maintaining patient confidentiality.8. Coordinate the distribution of medical records to various departments and healthcare professionals as directed by the Managing Physician.9. Perform ad hoc tasks as needed.

Join Accor Hotels as the Executive Assistant to the General Manager, where you will play a pivotal role in enhancing operational efficiency and driving project performance. In this dynamic position, you will be responsible for managing schedules, coordinating projects, and facilitating communication between departments.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This job description outlines a general overview for the position of Healthcare Virtual Assistant. Specific tasks and tools will be communicated in detail during the final interview stage. Make sure to apply for the position that aligns with your qualifications and location. We prioritize applicants who demonstrate a capability to excel in this role!Healthcare Virtual Assistant (Remote)At Wing, we are on an exhilarating journey to reshape the future of work for businesses around the globe! Our goal is to become the go-to resource for companies seeking to assemble remarkable teams and streamline their operations.We are eager to welcome a Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Manage appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Enter patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist with the processing of insurance claims, verify patient insurance details, and manage billing inquiries and documentation.5. Respond to incoming patient questions, providing information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, generating reports, and maintaining records.7. Ensure adherence to HIPAA regulations, privacy laws, and the protection of patient confidentiality.8. Coordinate the transfer of medical records to various departments and healthcare professionals as instructed by the Managing Physician.9. Perform ad hoc tasks as needed.Qualifications:• Bachelor's degree in a medical or pharmaceutical field.• Minimum of 1 year of experience as a Medical Virtual Assistant.• Exceptional English communication skills, both written and verbal (C1 level or higher).• Strong understanding of medical terminology and practices.• Proficient in EHR/EMR systems and capable of resolving common technical issues.• Knowledge of healthcare privacy regulations.• Excellent interpersonal skills.• Strong organizational and time management abilities with meticulous attention to detail.• Tech-savvy and familiar with contemporary technologies, including desktop sharing, cloud services, and VoIP.• Willingness to work during graveyard shifts.

About UsAt Verz Design Pte Ltd, we are a premier web design and digital marketing agency headquartered in Singapore. Our mission is to empower small and medium-sized enterprises (SMEs) and emerging brands by creating high-performance websites and delivering impactful results through our expertise in SEO, paid media, social media, and integrated marketing strategies.We are on the lookout for a passionate and marketing-oriented Marketing Executive (Digital & Growth) to join our team remotely from Manila. This role will be instrumental in driving client marketing initiatives as well as supporting the internal growth strategies of Verz Design.Job SummaryAs a Marketing Executive (Digital & Growth) at Verz Design, you will be responsible for:- Assisting in the planning and coordination of marketing initiatives across SEO, SEM, social media, email marketing, and content creation.- Collaborating effectively with internal teams, including SEO specialists, paid media experts, designers, copywriters, and the web development team.- Enhancing Verz Design’s marketing performance through initiatives such as website improvements, client testimonials, case studies, press releases, and managing social media calendars.- Exhibiting strong organizational, communication, and execution skills.Key Responsibilities- Inbound Marketing & Website Enhancement: - Partner with web and digital teams to optimize web pages, landing pages, and content layouts focused on conversion. - Coordinate efforts across SEO, paid media, social media, email marketing, and content development to generate qualified leads. - Support continuous improvements and updates to the website to enhance performance and lead conversions.- Testimonials & Case Studies Development: - Create and develop impactful client testimonials, with an emphasis on video testimonials highlighting success stories and customer satisfaction. - Craft structured case studies to display on our website, proposals, and social media, reinforcing Verz Design's credibility.- Reputation & Review Management: - Manage and enhance the agency’s online reputation by overseeing reviews on platforms such as Google, Shopify, and Glassdoor. - Implement proactive strategies for reputation management to boost positive visibility and client engagement.- Social Media Management: - Oversee social media activities across platforms like Facebook, Instagram, and LinkedIn to ensure uniform branding and messaging. - Develop and manage social media content calendars, collaborating with design and copy teams to execute posts and campaigns.- Email Marketing Planning: - Assist in the planning and execution of email marketing strategies with the Verz Email Marketing team, aligned with inbound marketing goals and lead nurturing. - Support the creation of newsletters, promotional campaigns, and customer re-engagement initiatives.- Collaboration & Content Development: - Work closely with Verz’s in-house digital marketing teams (SEO, SEM, SMM, and email marketing) to produce cohesive content supporting overall inbound marketing strategies.

Join Nagarro as a Hybrid QA Engineer, where you will be at the forefront of ensuring software quality and reliability. As an Associate Staff Engineer, you will work in a collaborative environment, leveraging your skills to enhance our testing processes and deliver exceptional products to our clients. This role offers an opportunity to grow your expertise while working alongside talented professionals in the engineering department.

ABOUT USAt MySigrid, we are revolutionizing the staffing industry with our innovative Remote Staffing Solutions. Our mission is to empower busy executives by providing the right personnel, cutting-edge platform, and streamlined processes, enabling them to delegate their daily tasks effectively. We strive to make executive support accessible for all and create job opportunities through technology rather than replacing them.Utilizing our proprietary Collaboration & Task Management Platform, MySigrid, we enhance productivity by collaboratively managing tasks, minimizing human error, and expediting workflows.YOUR ROLE AS AN HR GENERALISTWe are seeking a meticulous and proactive HR Generalist to assist with a diverse array of human resources and administrative responsibilities. The ideal candidate will be exceptionally organized, trustworthy, and adept at managing confidential information with the utmost professionalism. A robust background in payroll processing, document management, and administrative support is vital.Key Responsibilities:Payroll Management (Core Function)Prepare and execute monthly payroll, ensuring precision in attendance, deductions, benefits, and statutory contributions.Reconcile payroll records and resolve discrepancies in collaboration with the Finance team.Maintain and update payroll documentation, including salary changes, overtime records, incentive payouts, and other compensation-related items.Guarantee compliance with labor laws and statutory reporting obligations.Address employee payroll inquiries professionally and efficiently.Document Management & HR RecordsOrganize and secure employee files—digital and physical—ensuring accuracy and confidentiality.Prepare, update, and maintain HR documents such as contracts, memos, certificates, clearance forms, and onboarding/offboarding files.Oversee document routing, signature collection, and record archiving in compliance with company protocols.Assist in managing HR databases, trackers, and internal documentation for compliance and audit readiness.General HR AdministrationFacilitate the onboarding process, including pre-employment requirements, orientation scheduling, and account setups.Support offboarding processes, such as conducting exit interviews, monitoring clearances, and coordinating final pay.Manage HR communications, announcements, and employee inquiries.Coordinate schedules, meetings, and HR-related events as required.

Join our dynamic team at findstarfish as a Real Estate Virtual Assistant! We are looking for detail-oriented and dedicated individuals to support our network of businesses across the globe. If you have a passion for real estate and are eager to contribute to a thriving environment, we want to hear from you!

Join our dynamic engineering team as a Hybrid QA Engineer at Nagarro! We are seeking a talented and motivated individual to contribute to our innovative projects. In this role, you will be responsible for ensuring the quality and performance of our software products through rigorous testing and collaboration with development teams.

Join Our Team as a Remote Real Estate Virtual Assistant!At Wing, we are on an exciting journey to transform the future of work for companies around the globe. We strive to be the go-to resource for organizations eager to build top-notch teams and streamline their operations.We are currently seeking a Real Estate Virtual Assistant to join our dynamic team immediately!Duties and Responsibilities:1. Oversee property listings and respond to customer inquiries and transaction documentation.2. Develop and maintain a robust pipeline of potential clients sourced from various channels.3. Accurately update and manage records of leads, contacts, buyers, and sellers within a CRM system.4. Coordinate property staging, repairs, open house events, and other promotional activities.5. Collect market insights and information about local amenities to assist clients in their selections.6. Organize and schedule meetings between buyers, sellers, brokers, and agents.7. Perform general administrative tasks as needed.8. Handle ad hoc assignments to support team operations.Qualifications:• Bachelor's degree in any field or a certified course in business-related programs.• A minimum of 1-year proven experience as a Real Estate Virtual Assistant or in a similar role.• Proficient in CRM and Multiple Listing Software.• Familiarity with Property Management software (e.g., Appfolio, Buildium).• Strong content writing or copywriting skills.• Working knowledge of content management systems.• Excellent English communication skills, both written and verbal (minimum B2 level).• Exceptional organizational and time management capabilities.• Ability to work night shifts effectively.Technical Requirements:• USB Headset with Noise Cancellation feature.• Working Webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Primary internet speed of at least 25 Mbps (cable connection).• Backup internet speed of at least 10 Mbps.