Senior Executive Assistant (PH)

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Join Our Innovative Team as a Healthcare Virtual Assistant!At Wing, we are on a mission to revolutionize the workplace for companies around the globe. We are dedicated to being the go-to solution for businesses looking to build top-tier teams and streamline their operations. We are eagerly seeking a talented Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately input patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist in processing insurance claims, verifying patient insurance details, and addressing billing inquiries and documentation.5. Respond to patient inquiries, offering information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, preparing reports, and maintaining comprehensive records.7. Ensure compliance with HIPAA and privacy regulations while maintaining patient confidentiality.8. Coordinate the distribution of medical records to various departments and healthcare professionals as directed by the Managing Physician.9. Perform ad hoc tasks as needed.

Join Our Dynamic Team as a Senior Executive Assistant!At MySigrid, we are searching for a proactive and detail-oriented Senior Executive Assistant to support our team in a night shift capacity. This role is crucial for managing schedules and coordinating meetings with both internal and external clients, ensuring seamless communication and operational efficiency. The ideal candidate will possess exceptional organizational skills, demonstrate strong management abilities, and communicate effectively to facilitate smooth coordination among team members and clients.Key Responsibilities:Efficiently schedule and coordinate internal and external client meetings, optimizing the use of time and resources.Maintain a precise and up-to-date calendar while expertly managing conflicting schedules.Engage in professional communication with clients and internal teams through various platforms including email, phone, and messaging tools.Send timely reminders and follow-ups to ensure meeting attendance and preparedness.Assist with administrative tasks related to meeting management, including document preparation and internal communications.Efficiently manage administrative workflows to ensure smooth daily operations.Enhance team efficiency by prioritizing tasks, delegating appropriately, and managing urgent requests.Familiarity with Airtable is a plus!Requirements:1–2 years of experience in scheduling, coordination, or administrative support.Exceptional written and verbal communication skills in English.Strong organizational and management skills, with a keen attention to detail and the ability to oversee multiple schedules effectively.Proficient in using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.A positive, professional, and proactive demeanor.

To ensure you receive our communications, please whitelist the domains "lever.co" and "hire.lever.co" in your email settings.Disclaimer: This is a general overview of the Executive Assistant position. Specific responsibilities and tools will be outlined during the final interview process. Please apply for positions that align with your location and experience. We prioritize candidates who demonstrate the ability to excel in this role!Executive Assistant with Asana Expertise (Remote)Are you a highly organized administrative professional eager to make a significant impact? We are seeking an Executive Assistant to deliver proactive and efficient support to senior leadership across various functions. This role demands exceptional attention to detail, adeptness in managing intricate schedules, and a forward-thinking approach to prioritizing dynamic tasks.Duties and Responsibilities include, but are not limited to:1. Calendar and Schedule Management:• Oversee complex scheduling across multiple time zones, ensuring optimal time management and meeting prioritization.• Organize and maintain both recurring and one-off meetings, including executive 1:1s and team collaborations.2. Communication Management:• Act as the primary liaison for internal and external communications on behalf of senior executives.• Draft, review, and manage emails, Slack messages, and task communications to guarantee timely follow-ups and responses.3. Meeting Coordination:• Prepare for meetings by organizing agendas, taking detailed notes, and following up on action items.• Attend team and leadership meetings as needed to gain insights on priorities and essential business activities.4. Travel Coordination:• Arrange comprehensive travel logistics, including domestic and international flights, accommodations, and itineraries.5. Administrative Support:• Handle confidential information with the utmost discretion and professionalism.• Assist with scheduling for internal events, onboarding sessions, and other unique projects.6. Team Collaboration:• Work closely with fellow administrative professionals to ensure seamless operations across various departments.Qualifications:• Mandatory proficiency in Asana, along with a robust understanding of project management principles.• Exceptional organizational skills and the ability to prioritize tasks effectively.• Strong communication and interpersonal abilities to foster collaborative relationships.• Experience in managing complex schedules and travel arrangements.• High level of discretion in handling sensitive information.

Please ensure you whitelist the domains 'lever.co' and 'hire.lever.co' to receive our communications.Executive Assistant - Revenue ManagementAt Wing, we are on a transformative journey to redefine the future of work for businesses globally! As a premier destination for organizations seeking to build exceptional teams and streamline their operations, we are in search of an Executive Assistant specializing in Revenue Management to join our dynamic team immediately!Key Responsibilities:• Coordination & Scheduling • Oversee the leader’s calendar and arrange recurring revenue meetings (KPI reviews, AR updates, month-end assessments). • Schedule meetings with internal stakeholders and external partners as required. • Prepare meeting agendas, pre-read materials, and ensure timely distribution of necessary documents to facilitate productive meetings.• Tracking, Documentation & Reporting • Document decisions and action items from meetings; assign accountability and due dates; manage trackers until resolution. • Maintain dashboards/logs for AR aging, DSO, denials, adjustments, cash receipts, and unresolved issues. • Generate executive summaries, SOPs, and comprehensive weekly/month-end revenue reports; proficiently create spreadsheets and presentations utilizing advanced Excel/Google Sheets functions. • Ensure all documentation is organized, version-controlled, and prepared for audits.• Process, Communication & Controls • Develop and improve meeting templates, trackers, SOPs, and filing systems. • Assist in audit preparation and proactively address potential blockers with suggested solutions. • Conduct limited external communications as directed; escalate significant issues to leadership with appropriate context. • Uphold high standards of professional communication within the organization (clear, concise, action-oriented).Desired Qualifications:• Minimum of 3 years of experience supporting senior leadership in finance, revenue cycle, or operations-focused roles.• Solid financial literacy with hands-on experience in AR processes (aging buckets, DSO, denials/appeals, write-offs, EFT/ERA).• Exceptional skills in Excel/Google Sheets (including pivots, XLOOKUP/VLOOKUP, conditional logic); proficiency in Word/Docs and PowerPoint/Slides.• Strong written communication abilities, meticulous attention to detail, and a commitment to meeting deadlines consistently.• Ability to remain composed under pressure, highly organized, and maintain confidentiality at all times.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Join Our Team as an Executive AssistantAt Wing, we are on an ambitious journey to revolutionize the future of work for organizations around the globe! As a premier provider of world-class teams, we aim to streamline operations and empower businesses to thrive. We are currently seeking a dynamic Executive Assistant to support our executives and enhance operational efficiency.Key Responsibilities:1. Organize and manage executive emails, creating prioritized task lists to enhance productivity.2. Draft, manage, and oversee important documents and communications with precision.3. Provide comprehensive administrative support, including travel arrangements and meeting coordination across multiple roles.4. Attend meetings and calls, review recordings, and generate accurate notes and follow-up actions.5. Utilize Linear to track project progress, ensuring accountability and timely task completion.6. Collaborate effectively across teams using Notion and Slack, facilitating seamless communication and workflow.Qualifications:• Minimum of 5 years of relevant experience in administrative support or executive assistance.• Exceptional written communication skills, capable of drafting professional documents and correspondence.• Proficiency in project management tools, particularly Linear.• Proven skills in email management and task prioritization.• Expertise in Google Calendar management and scheduling across diverse roles.• Strong command of English, with excellent reading, writing, and speaking skills.• Ability to work independently, solve problems effectively, and provide relevant context for meetings.• Familiarity with academic-level vocabulary and comprehension to collaborate with a knowledgeable team.• Experienced in meeting participation, progress tracking, and ensuring completion of follow-ups.Required Software Proficiency:• Notion• Slack• Google Workspace (Docs, Sheets, Calendar, Drive)Technical Requirements:• USB headset with noise-cancellation capability.• Functional webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Main internet connection speed of at least 25 Mbps, with a backup of at least 10 Mbps.Benefits:• Comprehensive health insurance (HMO).• Performance-related incentives.• Job security and stability in a forward-thinking environment.

Join our vibrant team at findstarfish as an Executive Assistant, where your organizational skills will make a significant impact on our global network of businesses. We are looking for proactive and detail-oriented individuals who thrive in a fast-paced environment and are ready to support our C-level executives.

Please ensure you whitelist the domains "lever.co" and "hire.lever.co" with your email provider to receive our communications.Disclaimer: This job description serves as a general overview for the role outlined below. Specific responsibilities and tools will be discussed further during the final interview. We encourage applicants to apply for the appropriate position based on their experience and location. We value candidates who can excel in this role!Executive Assistant (Remote)Join Wing as we revolutionize the future of work for businesses across the globe! We aim to be the premier partner for organizations looking to build exceptional teams and streamline their operations.We are on the lookout for a dedicated Executive Assistant to join our team immediately!Key Responsibilities:1. Generate and dispatch invoices, monitor payments, and document company expenditures.2. Collect and analyze data on industry trends and best practices, compiling findings into comprehensive reports for comparative analysis.3. Organize and maintain electronic and physical files and documents.4. Conduct data entry tasks such as preparing lead lists, transcribing audio recordings, and organizing research notes.5. Research products, procure goods, and obtain samples as required.6. Manage and update information for marketing and sales initiatives utilizing a CRM system.7. Track project progress, facilitate internal communications, and manage company data.8. Coordinate team schedules, resolve scheduling conflicts, and ensure clients are prepared and punctual for meetings.9. Arrange travel itineraries, including booking accommodations and transportation.10. Handle incoming calls, assist in appointment scheduling, and conduct informational inquiries.11. Respond to emails, follow up on correspondence, and organize the inbox according to client preferences while flagging important messages.12. Synthesize information into cohesive reports and presentation materials.13. Upload videos, manage online reviews, and maintain up-to-date account profiles.14. Perform ad-hoc tasks as needed.Qualifications:• At least 3 years of experience as an Executive Assistant supporting C-level executives (such as CEO, COO).• A Bachelor’s degree or relevant certification is required.• Exceptional communication skills across phone, email, and instant messaging platforms.• Proficient English communication skills, both written and verbal (minimum B2 level).• Strong organizational and time management skills.

As a Senior Administrative Assistant at Code and Theory, you will play a crucial role in supporting our leadership team. This position involves managing the daily operations of our executives, while embodying the values and culture of Code and Theory. You will report directly to the Office Manager.Key Responsibilities:Provide comprehensive support to three U.S.-based executives.Efficiently manage complex calendars, organize meetings, and coordinate schedules across various time zones.Oversee all aspects of both domestic and international travel arrangements.Handle the processing of executive expense reports.Conduct monthly credit card reconciliations.Occasionally plan and execute special projects and presentations.

Please ensure you whitelist the domains "lever.co" and "hire.lever.co" to receive our emails.Disclaimer: This is a generic job description; specific tasks and tools will be discussed during the final interview stage. Please apply for the appropriate position based on your experience and location. We value candidates who can excel in this role!Remote Medical ScribeAt Wing, we are on an ambitious journey to revolutionize the future of work for businesses across the globe! We strive to be the ultimate resource for organizations seeking to build exceptional teams and automate their operations.We are excited to invite a Medical Scribe to join our dynamic team immediately!Duties and Responsibilities:1. Accurately document patient medical histories, symptoms, previous diagnoses, and other relevant health information.2. Record findings from physicians or healthcare providers, follow-up instructions, and prescribed treatments.3. Transcribe verbal orders and medical dictation related to patient care, including laboratory tests and medications.4. Create and maintain comprehensive EHR/EMR system records.5. Facilitate effective communication among healthcare providers, patients, and professionals.6. Ensure documentation accuracy and compliance with healthcare regulations and institutional standards.7. Perform additional tasks as assigned.Qualifications:• Bachelor’s degree in a medical or pharmaceutical field.• Minimum of 1 year experience as a Medical Virtual Assistant, in Medical Documentation, or a similar role.• Exceptional English communication skills, both written and verbal (minimum B2 level).• Strong understanding of medical terminology and practices.• Proficient in EHR/EMR systems with the ability to troubleshoot common technical issues.• Knowledge of healthcare privacy regulations.• Excellent organizational and time management skills with meticulous attention to detail.• Tech-savvy and familiar with current technologies such as desktop sharing, cloud services, and VoIP.• Willingness to work night shifts.Technical Requirements:• USB headset with noise-cancellation capabilities.• Functional webcam.• Main and backup computer with a minimum 1.8 GHz processor and 4GB RAM.• Internet speed of at least 25 Mbps via a wired connection.

Join Wing, a trailblazer in shaping the future of work, as a Social Media Assistant! In this dynamic role, you will curate and manage engaging multimedia content across various platforms while interacting with our audience daily. Your responsibilities will include analyzing audience engagement, developing content calendars, collaborating on marketing strategies, and moderating community conversations. We seek a creative individual passionate about social media and eager to contribute to our mission of building exceptional teams globally.

Join AFRY as an Executive Assistant and Business Development Officer, where you will play a crucial role in supporting our business initiatives. You will assist in project management, coordinate communications, and handle administrative tasks to ensure the smooth operation of our business development team.

Join Our Team as a Virtual Executive Assistant!MySigrid is on the lookout for a dedicated and proactive Virtual Executive Assistant to support our dynamic team. If you thrive in a fast-paced technology environment and have a passion for administrative excellence, we want to hear from you!

To ensure you receive our communication, please whitelist the domains 'lever.co' and 'hire.lever.co' with your email provider.Note: This job description serves as a general outline of the position. Specific responsibilities and tools will be discussed in detail during the final interview. Ensure you apply based on your qualifications and location. We are looking for candidates who can excel in this role!Remote BookkeeperAt Wing, we are on an exciting journey to transform the future of work for organizations around the globe! We aspire to be the go-to platform for companies aiming to build exceptional teams and streamline their operations.We are currently seeking a Bookkeeper to join our dynamic team immediately!Key Responsibilities:1. Oversee and manage contracts and agreements with vendors, consultants, banks, tenants, contractors, and municipalities.2. Execute accounts receivable tasks, including invoicing, deposits, collections, and tracking revenue.3. Perform reconciliation of accounts as required.4. Manage data entry and supervise the bank reconciliation process.5. Collect data for monthly financial reports to monitor company financial health.6. Prepare balance sheets, financial statements, and payroll documentation.7. Uphold strict confidentiality regarding company finances and records.8. Complete ad hoc tasks as needed.Required Qualifications:• Minimum of 1 year of experience as a bookkeeper, preferably with international clients.• Familiarity with U.S. taxation is a plus.• Exceptional English communication skills, both written and spoken.• Strong grasp of financial and accounting terminology and practices.• Proficient in QuickBooks, Asana, and Excel.• Tech-savvy and knowledgeable about modern technologies, including desktop sharing, cloud services, and VoIP.• Experience with word processing and spreadsheet software (e.g., MS Office).• Knowledge of online calendars and scheduling tools (e.g., Google Calendar).• Proactive and self-motivated.• Availability to work during graveyard shifts.Technical Requirements:• USB headset with noise-cancellation capabilities.• Functional webcam.• Main and backup computer: minimum 1.8 GHz processor with at least 4GB RAM.• Primary Internet connection speed: at least 25 Mbps wired connection.• Backup Internet connection speed: at least 10 Mbps.Benefits:• Comprehensive Health Insurance (HMO).• Performance-based incentives.• Job security and opportunities for career advancement.

Join Our Team as a Real Estate Virtual Assistant!At Wing, we are on an exciting journey to transform the future of work by helping businesses around the globe build exceptional teams and streamline their operations. We are seeking a motivated and skilled Real Estate Virtual Assistant to join our dynamic team immediately!Key Responsibilities:1. Handle property listings and respond to customer inquiries, concerns, and transaction documentation efficiently.2. Develop and maintain a robust pipeline of prospects sourced from various lead generation channels.3. Ensure accurate tracking of leads, contacts, buyers, and sellers through a well-organized CRM system.4. Oversee property listings, monitor staging and repairs, and manage open houses and promotional events.5. Collect and analyze market insights and local amenities to assist clients in making informed decisions.6. Schedule appointments and meetings among buyers, sellers, brokers, and agents.7. Perform various administrative tasks as needed.8. Support with ad hoc projects as they arise.Desired Qualifications:• Bachelor's degree or a certification in a business-related field.• Minimum of 1 year of proven experience as a Real Estate Virtual Assistant or in a relevant role.• Proficient in CRM and Multiple Listing Services (MLS).• Experience with Property Management software (e.g., Appfolio, Buildium, etc.).• Strong background in content writing or copywriting.• Familiarity with content management systems.• Excellent verbal and written English communication skills (minimum B2 level).• Strong organizational and time management abilities.• Willingness to work during graveyard shifts.Technical Requirements:• USB Headset with Noise Cancellation capabilities.• Functional Webcam.• Computer with a minimum 1.8 GHz processor and 4GB RAM.• Internet connection with a primary speed of at least 25 Mbps and a backup speed of 10 Mbps.

We are seeking an experienced Senior Bookkeeper who will also provide Executive Support in our dynamic remote team. The ideal candidate will possess a strong background in bookkeeping and accounting, combined with exceptional organizational and communication skills. Your role will involve managing financial records, preparing reports, and assisting the executive team in administrative tasks.

Join Kirin as an Executive Assistant to our CEO in a dynamic hybrid work environment in Makati! We are looking for an organized and proactive individual who thrives in a fast-paced setting. Your role will involve supporting the CEO with various administrative tasks, managing schedules, and ensuring smooth communication across the organization.

Join MySigrid as an Executive Assistant!We are a forward-thinking company looking for a proactive and resourceful Executive Assistant to support our dynamic team. In this role, you will manage various administrative tasks and contribute to optimizing our operational processes in a tech-driven environment.

Join Accor Hotels as the Executive Assistant to the General Manager, where you will play a pivotal role in enhancing operational efficiency and driving project performance. In this dynamic position, you will be responsible for managing schedules, coordinating projects, and facilitating communication between departments.

We are seeking dedicated candidates based in the Philippines!Position Overview:As an Executive Assistant, you will play a crucial role in supporting the daily operations of a dynamic financial planning firm. Your responsibilities will include managing schedules, streamlining workflows, and facilitating internal processes to enable leadership to concentrate on strategic initiatives and business growth.The ideal candidate is organized, proactive, and possesses stellar communication skills, with the ability to juggle multiple administrative and operational tasks with ease. While experience in the financial sector is not mandatory, familiarity with financial documentation and compliance is a significant advantage.Key Responsibilities:Coordinate and manage the executive’s calendar, appointments, and scheduling priorities.Act as a gatekeeper to optimize the executive’s time and attention.Organize meetings, prepare agendas, and track follow-ups effectively.