Warehouse Administrative Assistant

Join our dynamic team at Kelly Services as a Warehouse Administrative Assistant. In this pivotal role, you will support warehouse operations by maintaining accurate records, processing documentation, and ensuring efficient communication among team members. Your organizational skills and attention to detail will contribute to the smooth running of our logisti…

Join Our Team at JoivyJoivy stands as Europe’s premier comprehensive residential platform, offering a diverse range of housing solutions such as co-living spaces, vacation rentals, student accommodations, multi-family housing, and coworking environments. We also empower property owners and real estate investors with a complete suite of services designed to enhance their real estate portfolio, including property management, asset management, and marketing strategies.With a vibrant workforce of 400 employees from over 30 countries, Joivy operates in 50 destinations across seven countries, including Italy, Spain, France, Portugal, the United Kingdom, Luxembourg, and Bulgaria. Our team, with an average age of 32, brings a wealth of experience and innovation to the European residential market.At Joivy, we combine the unique experiences of brands such as DoveVivo, DoveVivo Campus, ALTIDO, Chez-Nestor, and Open to passionately innovate the residential landscape. We also encompass Joivy Renew, specializing in home renovations and turnkey furniture sales, and Joivy Invest, a business unit dedicated to real estate investments.Role OverviewWe are seeking a dedicated Administrative Assistant (f/m/x) to join our team on a one-year fixed-term contract. In this pivotal role, you will provide essential support to our central administrative team, focusing on invoice management and vendor coordination.Key Responsibilities:Oversee and manage invoices, including purchase request entries, anomaly management, and vendor data input.Administer, monitor, and archive administrative files, ensuring monthly reconciliation of income files, contract updates, and utility bill management.Manage and control OPEX files, supporting standard purchases and assisting department heads across branches.Provide assistance to the owners' office regarding utilities, activations, file monitoring, and dashboard management.Maintain oversight and archiving of prepaid card records.

About Us – SAMYSAMY is a global leader in brand communication evolution. We empower brands to thrive in a social-first world through data-driven solutions that enhance growth via research, creativity, technology, and integrated influencer marketing.With a team of over 1,000 employees across more than 15 offices in 18 countries (Europe, United States, and Latin America) and a presence in 55 markets, SAMY collaborates with over 100 top-tier clients, crafting internationally recognized integrated digital campaigns.At SAMY, we believe in talent. We build diverse and barrier-free teams where everyone has equal opportunities to grow, contribute, and make a real impact.MissionAs a Finance Administrative Assistant, you will provide essential administrative support to the Finance team by executing operational and structured tasks. Your contributions will ensure proper management of purchase orders, recording of supplier invoices in the system, maintaining up-to-date supplier data, and assisting in customer invoicing.This role focuses on well-defined administrative tasks and structured processes, playing a crucial part in the efficient operation of the Finance department.This position is ideal for methodical, organized individuals who pay great attention to detail.This role is part of our commitment to inclusion and is primarily aimed at candidates belonging to protected categories under Law 68/1999.

Join Our Team at Joivy!Joivy is Europe’s leading comprehensive residential platform, offering a diverse array of housing solutions: co-living, vacation rentals, student accommodations, multi-family housing, and coworking spaces. We also support property owners and real estate investors with a complete suite of services aimed at maximizing their assets, including property management, asset management, and strategic marketing.With a vibrant team of 400 employees from over 30 countries and an average age of 32, we operate across 50 destinations in 7 countries (Italy, Spain, France, Portugal, the United Kingdom, Luxembourg, and Bulgaria).Joivy combines the unique expertise of brands like DoveVivo, DoveVivo Campus, ALTIDO, Chez-Nestor, and Open, with a passion for innovating the European residential market. Our portfolio also includes Joivy Renew, specializing in home renovations and turnkey furniture sales, and Joivy Invest, a business unit focused on real estate investments.Role & TeamWe are seeking a dedicated Administrative Assistant (f/m/x) to join our team on a fixed-term contract for one year. In this role, you will provide essential support to the central administrative area, managing invoices and vendor relations.Key Responsibilities:Invoice management (including purchase requests entry, anomaly management, and vendor entry)Administrative file management, monitoring, and archiving (monthly income file checks, contract archiving and updates, consumption monitoring, and bill archiving)OPEX file management and control (ordinary purchase management, supporting branch heads with procurement)Support for property office on utilities, activations, file and dashboard monitoringPrepaid card management and archiving

Join our dynamic team as a Warehouse Coordinator in Milan! This pivotal role involves overseeing warehouse operations, ensuring efficient inventory management, and coordinating logistics to support our supply chain.You will be responsible for maintaining optimal storage conditions, implementing best practices for safety and efficiency, and collaborating with various teams to streamline processes.

Join our dynamic team at Marella as a Warehouse Associate in Milan! We are seeking motivated individuals who are passionate about fashion and logistics. In this role, you will be responsible for managing inventory, processing shipments, and ensuring the smooth operation of our warehouse. If you thrive in a fast-paced environment and have an eye for detail, we want to hear from you!

Join Deliveroo as a Warehouse Site Leader and play a crucial role in managing our warehouse operations. In this fixed-term position, you will lead a dedicated team, ensuring efficiency, safety, and excellence in our logistics processes.

Join our team as an Administrative General Clerk III and play a crucial role in supporting our administrative operations. You will be responsible for a variety of clerical tasks, including data entry, document management, and assisting in the organization of office activities. This position requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Role Overview Satispay is looking for an Executive Assistant to support its executive team in Milan. This position centers on managing calendars, organizing meetings, and helping communication flow smoothly across the company. What You Will Do Manage executive schedules and calendars Coordinate internal and external meetings Facilitate communication between teams and leadership About Satispay Satispay is a fintech company based in Milan. The team values collaboration and aims to grow with the help of people who are organized and proactive.

Satispay seeks an Executive Assistant in Milan to provide daily administrative support for company leaders. This position plays a key role in keeping operations organized and ensuring clear communication across teams. Key responsibilities Manage calendars and schedules for executives Coordinate meetings and appointments Prepare reports and presentations as needed Handle correspondence and internal communications What we look for Strong organizational skills Clear, professional communication in both writing and speech Attention to detail Ability to manage multiple tasks and set priorities This role is based in Milan, Italy.

We are seeking a highly organized and detail-oriented Administrative General Clerk to join our team in Milan. In this role, you will be responsible for performing a variety of administrative tasks that ensure the smooth operation of our office. Your attention to detail and ability to multitask will be crucial in supporting our team and enhancing overall productivity.

At AlfaDocs, we strive to revolutionize the healthcare sector through innovative technology. Our mission is to enhance the experiences of medical practices and patients alike via our comprehensive software platform.As pioneers in the industry, we have developed a cutting-edge Software as a Service (SaaS) solution designed to digitalize healthcare operations. Our flagship product, AlfaDocs, is the first all-in-one cloud platform dedicated to Patient Relationship and Practice Management.We are seeking a dynamic and seasoned Director of Human Resources and Administration (all genders) to lead our HR and Administration divisions, which currently comprise a team of five dedicated professionals. The ideal candidate will be adept at spearheading strategic initiatives while ensuring the smooth operation of vital administrative functions.

About Us:ION Group is a collective of forward-thinking innovators, committed to delivering cutting-edge software and consultancy services to financial institutions, trading firms, central banks, governments, and corporations across the globe. Our mission is to enhance productivity and simplify workflows through automation software and real-time data analytics, empowering our clients to make informed decisions. With over 13,000 employees and more than 4,800 customers spanning over 60 global offices, we are at the forefront of technological advancements in the financial sector.We are seeking enthusiastic and talented professionals to join our HR team at Cedacri, a part of ION Group. As an HR Administration Specialist, you will thrive in a dynamic and innovative environment, collaborating with diverse teams to meet our business objectives.Learn more at iongroup.com.

Join the vibrant team at La DoubleJ, where your creativity and innovative ideas will contribute significantly to the growth of our esteemed label. As a Junior Sales Administration and Backoffice Associate, you will have the opportunity to develop your skills while supporting our Wholesale B2B Department in our corporate offices located in Milan.In this exciting role, you will gain hands-on experience in various aspects of the wholesale business, including an introduction to our systems and processes, alongside essential sales and operational functions. Reporting directly to the Sales Director, you will play a crucial role in ensuring the efficiency and effectiveness of our sales operations.Key Responsibilities:Assist the team during Ready-to-Wear (RTW) and HOME Sales Campaigns.Accurately enter customer orders while maintaining up-to-date sales tools, including contact lists, mapping, and sales reports.Regularly monitor stock levels and performance metrics of retailers, providing recommendations for swaps and reorders as necessary.Contribute to miscellaneous tasks and projects related to International Sales.

Hello #FruitAdventurers!Welcome to Fruttital Srl, a leading company in Italy specializing in the distribution of high-quality fresh fruit and vegetables. As part of the Gruppo Orsero, our environment is dynamic, challenging, and full of international connections. The Orsero Group operates across the Mediterranean region, generating a revenue of €1.5 billion.We are currently seeking an enthusiastic Back Office Administrative Specialist for our stand in the Milano market.The selected candidate will be responsible for:Managing and controlling commercial and administrative documentation;Supporting supplier and wholesale customer relationship management;Issuing, verifying, and checking invoices and delivery notes;Ensuring the accuracy of prices reflected in sales documents;Data entry into the management system;Collaborating with the sales team and other departments for efficient operation management.

Join Our Team at JoivyJoivy is the pioneering residential platform in Europe that provides users with a diverse range of housing solutions including co-living, vacation rentals, student accommodations, multi-family homes, and coworking spaces. We also offer a comprehensive suite of services to property owners and real estate investors aimed at enhancing their property value: property management, portfolio management, and marketing strategies.With a workforce of 400 dedicated employees (average age 32, representing over 30 countries), we operate in 50 destinations across 7 countries, including Italy, Spain, France, Portugal, the United Kingdom, Luxembourg, and Bulgaria.Joivy combines the unique expertise of brands such as DoveVivo, DoveVivo Campus, ALTIDO, Chez-Nestor, and Open to energetically innovate the European residential market. Our offerings also include Joivy Renew, which specializes in home renovations and turnkey furniture sales, as well as Joivy Invest, a business unit focused on real estate investments.Role OverviewWe are seeking a motivated and dynamic Operations & Maintenance Assistant (f/m/x) to join our team on a fixed-term contract for one year. This role will support our Operations team with commercial visits, check-ins, and check-outs, as well as assist the Facility & Maintenance team with minor apartment maintenance tasks.Key Responsibilities:Perform minor maintenance tasks in apartments (e.g., changing light bulbs, painting walls), updating the CRM with the outcomes of each task.Conduct preventive check-ins in apartments, documenting the results in the CRM.Manage check-in and check-out procedures.Facilitate commercial visits.Provide back-office support in managing requests from tenants, administrators, property owners, and suppliers.

Join Our Team!Joivy is the leading comprehensive residential platform in Europe, offering a diverse range of housing solutions including co-living spaces, vacation rentals, student accommodations, multifamily housing, and coworking environments. We also provide property owners and investors with a comprehensive suite of services aimed at enhancing their real estate investments, including property management, asset management, and marketing strategies.Our team consists of 400 employees, with an average age of 32, representing over 30 countries, and we operate in 50 destinations across 7 countries (Italy, Spain, France, Portugal, the United Kingdom, Luxembourg, and Bulgaria).With a commitment to innovation, Joivy combines the unique experiences of brands such as DoveVivo, DoveVivo Campus, ALTIDO, Chez-Nestor, and Open. We also offer Joivy Renew, which specializes in home renovations and turnkey furniture sales, and Joivy Invest, a business unit focused on real estate investments.Role OverviewWe are looking for a dynamic Operations & Maintenance Assistant (f/m/x) to join our team on a fixed-term contract for 1 year. This role will support the Operations team with managing commercial visits, check-ins, and check-outs, as well as assist the Facility & Maintenance team with minor maintenance tasks in the apartments.Key Responsibilities:Perform minor maintenance tasks in the apartments (e.g., changing light bulbs, painting walls), updating the CRM system with the outcomes of each task;Carry out preventative check-in tasks in the apartments, updating the CRM system with the results of each task;Manage check-in and check-out processes;Conduct commercial visits;Provide back-office support for managing requests from tenants, administrators, property owners, and suppliers.

We are looking for enthusiastic and proactive candidates who are problem solvers and excel in collaborative environments. If you have a passion for the transportation sector and possess a robust analytical skill set, we want to hear from you! As an intern, you will be part of our Advisory Team and must demonstrate fluency in both Italian and English.The ideal candidate will engage in various projects, both domestically and internationally, working with a diverse range of clients including local public transport operators, concessionaires, investment funds, financial institutions, and governmental agencies.Key Projects Include:Conducting traffic due diligence and transportation planning;Performing cost-benefit analysis and assessing broader economic impacts;Developing econometric models to aid in demand forecasting for various transport modes;Collaborating with colleagues across departments to deliver exceptional consulting services and tailored solutions to our clients.

Join Marella, a prominent brand within the Max Mara Fashion Group, as a Sales Assistant in Milan. We are seeking a motivated individual who is passionate about fashion and dedicated to providing exceptional customer service. As a Sales Assistant, you will play a vital role in enhancing the shopping experience for our clients and promoting our latest collections.

Join Marella, a prestigious brand under the Max Mara Fashion Group, as a Sales Assistant in our Milan location. We are seeking a dynamic and passionate individual who is eager to contribute to our team and help elevate our customer experience. This is an excellent opportunity for someone who loves fashion and has a flair for sales.As a Sales Assistant, you will be responsible for engaging with customers, providing information on our collections, and ensuring a pleasant shopping experience. Your role is crucial in representing our brand and fostering customer loyalty.