Administrative and Human Resources Assistant

XTM Group is at the forefront of innovation in translation management, aiming to empower businesses to access global markets seamlessly. Our mission is to provide a top-tier platform that automates and simplifies the localization process, ensuring enterprises can deliver their messages effectively across different languages and cultures.We foster a collabora…

Human Resources Coordinator – Onsite – MontrealJoin Aspire Software, a dynamic and innovative company, as a Human Resources Coordinator!In this fully onsite role, located in our Montreal office, you will be immersed in an engaging environment that promotes growth and development. We are looking for a proactive and detail-oriented individual who is passionate about building robust HR operations across Canada and the United States. Your contributions will be vital in supporting both employees and leadership, creating compliant, scalable, and employee-focused HR practices.The Human Resources Coordinator will collaborate closely with an HR Business Partner to support a diverse portfolio of software businesses throughout North America.About Aspire Software: Aspire Software operates under Valsoft Corp, managing a global portfolio of software companies that provide essential solutions across various industries. Our commitment to industry best practices enables efficient integration and fosters rapid growth by reinvesting in our portfolio. Our motto is “Be Humble, Stay Hungry!”Key Responsibilities:Act as the primary point of contact for employees, delivering prompt and thoughtful support regarding HR policies and employment queries.Utilize our HR helpdesk system to effectively manage and resolve employee inquiries.Maintain employee records and documentation in BambooHR and related systems, ensuring confidentiality and accuracy.Ensure compliance with US federal, state, and local employment laws as well as Canadian federal and provincial regulations.Assist in the development and maintenance of compliant HR policies, proactively identifying risks and suggesting improvements.Conduct regular audits of employee files and HR processes to ensure alignment with legal and internal requirements.Enhance onboarding processes to ensure a consistent and positive employee experience.Coordinate offboarding processes, including exit interviews, for seamless transitions.Support compensation-related activities including offer letters, promotions, and bonus documentation.Partner with the HR Business Partner to drive various HR initiatives.

Position Overview:We are currently seeking a Human Resources Business Partner (HRBP) to join our dynamic team at Genetec Inc. Your mission will be to foster collaborative relationships across various departments. As an HRBP, you will play a crucial role in aligning HR strategies with business objectives, promoting a positive corporate culture, implementing HR policies, and providing expert guidance to help achieve team goals.Your Day at a Glance:Work closely with leaders to understand business objectives, key projects, and strategic initiatives, ensuring alignment with the company's values, philosophy, and strategy while delivering proactive and strategic HR advice.Manage employee relations issues, resolve conflicts, and promote a positive workplace environment that enhances employee engagement and productivity.Performance Management: Oversee performance management processes, offering guidance on goal setting, feedback, and development plans for team members.Consistently implement HR policies and procedures, ensuring compliance with regulations and company standards.Utilize HR analytics to assess trends and key indicators within departments, providing valuable insights for strategic decision-making.Change Management: Support teams during periods of change, offering advice on organizational restructuring, role redefining, and other change management initiatives.Develop and implement initiatives aimed at boosting employee engagement and satisfaction.What Makes You an Excellent Candidate:Bachelor's degree in Human Resources, Business Administration, or a related field.Proven experience as an HR partner or in a similar role within a dynamic environment.In-depth knowledge of HR principles and practices, as well as labor legislation in Canada and the United States.Exceptional communication, interpersonal, and problem-solving skills.Ability to collaborate effectively and build strong relationships with diverse teams.Strong organizational and time management skills.Fluency in both French and English, spoken and written (this role requires interactions with our international collaborators).

Join SSENSE as a Business Partner in Human Resources. In this pivotal role, you will collaborate with various departments to enhance employee engagement and drive HR initiatives that align with our organizational goals. Your expertise will be crucial in fostering a positive workplace culture and ensuring effective talent management.

KEY RESPONSIBILITIESAs a member of the project team, the Consultant will work closely with clients to design, develop, and implement various human resources and organizational development policies, programs, processes, and tools. The Consultant will serve as a human resources partner, advising clients on various HR aspects and assisting in the implementation of proposed solutions.Key responsibilities include:Act as an expert advisor and partner in human resources and organizational development from both strategic and operational perspectives.Collaborate with clients to analyze their needs and define mandates.Review, develop, and implement tailored action plans, programs, policies, strategies, and HR tools for clients.Support change management initiatives and train managers on action plan implementation.Provide guidance and support to assigned analysts on mandates.Contribute to drafting service proposals.

WHAT YOU CAN EXPECTAs a Human Resources & Organizational Development Consultant at Boreala Management, you will work hand-in-hand with project teams and clients to design, develop, and implement a variety of innovative Human Resources and Organizational Development initiatives. In this role, you will serve as a strategic partner, providing expert advice and support throughout the implementation of tailored solutions.Your key responsibilities will include:Delivering strategic and operational expertise in human resources and organizational development;Collaborating with clients to identify needs and shape project goals and deliverables;Creating, reviewing, and executing customized action plans, programs, and strategies;Participating actively in change management initiatives;Training and supporting managers and staff in executing action plans;Mentoring Analysts involved in project teams;Contributing to the development of consulting service proposals.

Join Vention as our Principal Business Partner in Human Resources, where you'll play a pivotal role in shaping our talent strategy and enhancing employee engagement. You will collaborate with cross-functional teams to implement HR initiatives that align with our business objectives. Your expertise in HR practices and your ability to drive change will be crucial in fostering a positive work environment.

Join Our Team as a Human Resources Payroll CoordinatorMarcus Evans is a leading global Business Intelligence and Marketing Events company, operating across 49 locations worldwide. Our Summits division has facilitated over a million one-on-one meetings, empowering clients globally to enhance their business capabilities. We are committed to fostering quality, innovative thinking, and a vibrant workplace culture. By joining our team, you will contribute to driving success for the world’s top 1000 companies. Begin your journey with us today, where achievement is a shared value.We are in search of an energetic and detail-oriented Human Resources Payroll Coordinator. In this role, you will report directly to the Finance Director as well as the Managing Director of Global Talent Acquisition & Development.This position is based in our Montreal office.Key Responsibilities:Manage the hiring and onboarding process for new employees, including contract creation and I-9 verification.Update employee profiles and personal information in payroll software (ADP) and the marcusevans network platform.Conduct new hire orientation and training sessions, including facility tours and ADP software training.Maintain both digital and physical employee files.Perform file audits as legally required.Ensure accurate and timely payroll processing for all employees.Analyze payroll data to generate necessary reports.Collaborate with Directors to revise outdated policies and procedures and improve adaptability to new technologies and methods.Monitor attendance records through ADP.Regularly assess employee performance to help managers understand progress and address areas for improvement.Facilitate employee enrollment in benefit programs.

Join MaintainX, the world's leading platform for asset management and work intelligence in industrial and frontline environments. Our modern IoT tool, powered by cloud computing, ensures reliability, security, and operational excellence for physical equipment and facilities. We are proud to support over 13,000 companies, including industry giants like Duracell, Univar Solutions Inc, Titan America, McDonald's, Brenntag, Cintas, Xylem, and Shell. Recently, we secured a Series D funding of $150 million, bringing our total funding to $254 million and valuing our company at $2.5 billion. We are seeking an experienced Senior Human Resources Business Partner to support our marketing, finance, human resources, and operations teams. In this pivotal role, you will establish impactful business partnerships that drive high performance, engagement, and scalable growth throughout the organization. As a strategic advisor and thought partner to leadership, you will enhance leadership effectiveness, strengthen organizational health, and implement the necessary programs and frameworks to support a rapidly growing company. This position is ideal for someone with a proven track record of influencing senior executives, creating and implementing HR programs, and delivering high-quality, context-sensitive solutions in collaboration with cross-functional teams. Your Responsibilities: Strategic Partnership: Act as a trusted advisor to marketing, finance, human resources, and operations leaders, providing support, guidance, and insights that enhance leadership effectiveness and promote high performance. HR Strategy Development: Design and implement HR strategies that improve team performance, employee engagement, organizational efficiency, and long-term growth. Program Design and Optimization: Create, implement, and continuously enhance HR programs related to performance, development, engagement, and career progression. Cross-Functional Collaboration: Work closely with HR teams, recruitment, and other stakeholders to ensure alignment, consistency, and operational excellence.

As a Senior Human Resources Business Partner at Vention, you will play a pivotal role in shaping our organizational culture and driving employee engagement. You will collaborate with leadership to develop and implement HR strategies that align with our business goals. Your expertise will help us attract, retain, and develop top talent, ensuring that Vention remains a leader in our industry.

Key Responsibilities of the Human Resources Analyst:Assist consultants by conducting research, performing analyses, and developing content;Engage in research and analyze various quantitative and qualitative data;Conduct analyses on diverse issues related to human resources and organizational development (e.g., organizational assessments, process mapping, communications);Generate high-quality reports and presentations;Create internal management documents for clients (e.g., policies, procedures, forms, job descriptions, etc.);Develop communication materials;Provide support during client meetings;Participate in organizing client events;Collaborate and support fellow analysts on various projects;Perform any other related tasks.

Key Responsibilities:Assist consultants by conducting thorough research and analysis, as well as producing various materials.Perform detailed analysis of both quantitative and qualitative data.Prepare high-quality reports and engaging presentations.Develop comprehensive internal documents for clients, including policies, procedures, forms, and job descriptions.Conduct market research on diverse Human Resources topics.Create effective communication materials.Support client meetings with necessary documentation and insights.Assist in organizing client events.Collaborate with fellow analysts on multiple projects.Execute other related tasks as required.

Join Helios Software Group as a Human Resources Business Partner in Montreal.Helios Software Group specializes in acquiring established vertical market software companies, providing them with a long-term, stewardship-oriented model. Our strategy combines disciplined investment with operational guidance, empowering leadership teams to achieve sustainable performance and growth over time.Backed by the permanent capital of our parent company, Valsoft Corporation, Helios operates on a buy-and-hold philosophy. This approach grants us the flexibility to invest patiently and the commitment to partner with businesses for decades, benefiting from our extensive expertise in operating over 140 software companies worldwide.As our portfolio expands, we are continuously on the lookout for exceptional talent to assist in our growth. We seek ambitious individuals who are entrepreneurial and eager to evolve alongside our portfolio.OverviewWe are in search of an HR Business Partner (HRBP) to support various businesses within the Helios Software Group. This role is perfect for someone who thrives in a hands-on environment and takes full ownership of HR execution, encompassing recruitment, employee relations, performance management, and HR operations.A critical aspect of this position will involve guiding businesses through post-acquisition integration, which includes organizational adjustments, process alignment, and establishing robust HR foundations while ensuring a positive employee experience.You will serve as the primary HR liaison for your assigned businesses, collaborating closely with leadership to support growth and drive effective execution.Key ResponsibilitiesManage the HR function for your designated Helios portfolio companies, acting as the primary HR contact and trusted advisor to leadership.Oversee the full-cycle recruitment process for key positions (screening, coordinating interviews, offering support, and enhancing candidate experience) to ensure hiring is executed promptly and effectively.Facilitate employee relations matters from start to finish, including performance management, disciplinary actions, investigations, and terminations, with strong judgement and thorough documentation.Lead performance review cycles, talent planning, and coaching for managers to enhance accountability and retention of top talent.Oversee essential HR operations such as onboarding and offboarding, policy implementation, employee record management, and maintaining HRIS accuracy.Ensure compliance with employment standards and internal HR practices across various jurisdictions, appropriately escalating risks.Take charge of HR integration initiatives post-acquisition, supporting change management, aligning processes, and ensuring seamless transitions for teams.

Aspire Software is seeking a Human Resources Coordinator to join its People team in Montreal. This fully onsite position requires daily presence at the Montreal office and supports HR operations for employees across Canada and the United States. The role centers on compliance, employee support, and process improvement. Key Responsibilities Act as the primary contact for employees, offering prompt support on HR policies, processes, and employment-related questions. Track and resolve employee inquiries using the HR helpdesk system. Maintain accurate and confidential employee records in BambooHR and related systems. Support compliance with US federal, state, and local employment laws, as well as Canadian federal and provincial legislation. Assist in upholding compliant HR policies and practices, identifying risks, and suggesting improvements. Conduct regular audits of employee files and HR processes to meet legal, internal, and SOC 2 standards. Update and manage HRIS (BambooHR) and employee documentation. Lead and enhance onboarding processes to ensure a consistent and positive experience for new hires. Coordinate offboarding, including exit interviews and documentation, to support smooth and compliant transitions. Support compensation activities by preparing offer letters, processing promotions, salary adjustments, and bonus documentation. Collaborate with the HR Business Partner on employee engagement initiatives. Work Location This position is fully onsite at Aspire Software’s Montreal office. Daily in-person attendance is required. About Aspire Software Aspire Software, part of Valsoft Corp, manages a global portfolio of software companies. The team specializes in integrating new businesses and supporting growth through a decentralized structure. Aspire’s approach is guided by the principle: Be Humble, Stay Hungry!

About the Role Groupe Beaudry is looking for a part-time Administrative Assistant to help keep daily operations running smoothly at our Montreal office. This position supports a range of administrative tasks and contributes directly to the team's efficiency. What You Will Do Manage internal and external communications Organize and maintain files Provide general administrative support to help streamline processes Location This role is based in Montreal.

Join Emco Corporation as an Administrative and Accounting Assistant where you will play a vital role in supporting our plumbing department. This is an excellent opportunity for individuals at the beginning of their careers looking to gain valuable experience in administration and accounting.As part of our team, you will assist with various administrative tasks, maintain financial records, and contribute to the overall efficiency of our operations. Your attention to detail and commitment to excellence will help us achieve our goals.

Join our dynamic team at AECOM as an Administrative Project Assistant in Montreal. In this pivotal role, you will support project management tasks, ensuring seamless coordination and communication among team members. Your organizational skills will be essential in handling project documentation, scheduling meetings, and maintaining project timelines.

Join the Environment & Earth Sciences team at CIMA+, where sustainability is at the core of our values. We prioritize environmental, social, and economic benefits in every project. Our certified engineers and technicians possess extensive knowledge of local conditions, allowing us to deliver a comprehensive range of environmental services to both public and private sector clients. We are equipped to handle complex environmental projects while integrating eco-friendly solutions in every infrastructure, construction, transport, and energy project we undertake. Join us in a dynamic, innovative, and collaborative environment where you can make a real impact. Together, we will push boundaries and exceed expectations to tackle tomorrow's challenges and build a better world!The Environment and Earth Sciences department at CIMA+ is currently seeking an Administrative Assistant to join our Montreal office.In this role, you will be responsible for various administrative and technical tasks to ensure the smooth operation of projects, collaborating with a team of engineers, biologists, and other professionals in their activities.We offer a flexible hybrid working model that allows you to work from home as well as from our offices.Your main responsibilities will include:Document Preparation: Reviewing, correcting, and formatting various documents (reports, letters, service proposals, meeting minutes, presentations, project sheets, etc.) while ensuring quality.Operational Support: Creating projects in various platforms, following up and updating information in management systems, welcoming and onboarding new team members, responding to inquiries from employees, project managers, and directors, completing purchase orders, and assisting with billing tasks.

We are seeking a skilled LDAP Administrator to join our dynamic team at info-ways. In this role, you will be responsible for managing and maintaining our LDAP directories, ensuring optimal performance and security. Your expertise will be crucial in implementing best practices for directory services, troubleshooting issues, and collaborating with other IT professionals to support our infrastructure needs.

We are seeking a skilled Unix/Linux System Administrator to join our dynamic team at info-ways in Montreal. In this role, you will be responsible for managing and maintaining our Unix and Linux systems to ensure optimal performance and security.The ideal candidate will possess in-depth knowledge of Unix/Linux environments, troubleshooting skills, and experience with system monitoring and performance tuning.