Executive Assistant to Executive Leadership Team

WHO WE ARECrossmedia is a global independent media agency dedicated to honest and effective media practices, driven by our core values of TRUST, REASON, and the pursuit of HAPPINESS. Founded in New York in 2000, we are proud to be one of the largest minority-owned full-service media planning and buying agencies in the United States. With over 500 Crossmedian…

About the Role:We are on the lookout for a highly organized, proactive, and resourceful Executive & Team Administrator who will play a pivotal role in supporting our executive team and the organization at large. This position is essential in ensuring that daily operations run smoothly, allowing leadership to focus on strategic initiatives. If you are sharp, solutions-oriented, and excited about contributing to a high-growth environment, you will thrive in this role.Your Responsibilities:Deliver high-level administrative support to the CEO and executive team, including calendar management, travel arrangements, and meeting coordination.Collaborate closely with the Chief of Staff and Business Operations team to provide consistent support to the executive team and the organization.Manage and prioritize incoming requests to ensure timely follow-ups and streamlined workflows.Assist in office operations, team culture initiatives, and cross-functional coordination as required.Lead the onboarding process for new hires alongside hiring managers, including asset procurement and day-one coordination.Contribute to the development and enhancement of executive-level processes, systems, and documentation.Maintain strict confidentiality and manage sensitive information with integrity.

Join our dynamic team at Sonsoft Inc. as a Principal Executive Assistant, where you will play a crucial role in supporting our executive leadership. This position offers an exciting opportunity to contribute to the operational efficiency and strategic initiatives of our organization. Your exceptional organizational skills and ability to multitask will be key in managing schedules, coordinating meetings, and facilitating communication across departments.As a Principal Executive Assistant, you will be responsible for:Managing executive calendars and scheduling appointmentsPreparing reports and presentations for meetingsHandling confidential information with discretionActing as a liaison between executives and various stakeholdersIf you are a proactive problem-solver with a passion for excellence, we invite you to apply for this full-time position.

As a Senior Executive Assistant at VaynerMedia, you will play a pivotal role in supporting our executive team by managing schedules, organizing meetings, and ensuring seamless communication across all levels of the organization. This position requires a proactive mindset, exceptional organizational skills, and the ability to work in a fast-paced environment.

Role overview Recursion Pharmaceuticals applies data-driven insights and advanced analytics throughout the drug development lifecycle. The Executive Director, Asset Project Leadership, based in New York, takes a central role in using computational strategies and proprietary methodologies across the company’s portfolio. This position focuses on rethinking traditional drug development and aims to improve patient outcomes through collaboration and new approaches. What you will do Partner with leaders from preclinical, clinical, and platform teams to align and carry out data-driven strategies from early discovery through clinical development. Promote a culture of accountability, ownership, and innovation to deliver prioritized medicines to patients in need. Coordinate with stakeholders, including finance and functional leaders, to allocate resources to the programs and work streams with the greatest potential impact. Develop and refine processes that fully utilize Recursion OS and ClinTech insights, supporting both internal and external drug discovery and development projects. Advance Recursion’s mission by finding new ways to move innovative concepts toward clinical solutions. The team This role sits within the Development team and reports to the Global Head of Project Leadership. The Development team is responsible for turning scientific advances into real treatments, working together to deliver benefits for patients.

Aquarian Leadership Partners is hiring an Executive Assistant to support the Managing Partner in New York, NY. This role centers on providing reliable administrative assistance while maintaining a high level of confidentiality. Key responsibilities Manage a variety of administrative tasks for the Managing Partner Coordinate and maintain complex calendars and schedules Facilitate internal communication within the team Handle multiple priorities with discretion What helps you thrive Demonstrated skill in organizing and managing details Experience handling sensitive or confidential information Clear communication and strong task prioritization

Fivetran helps organizations move and organize their data, making it ready for analysis without extra engineering effort. Companies across industries use Fivetran’s platform to keep their data accessible and well-structured. Role overview The Lead Executive Assistant supports the Chief Legal Officer and plays a central part in the legal department’s daily operations. This role involves more than traditional administrative work, requiring management of complex workflows, coordination with teams across Fivetran, and active contribution to the smooth running of legal operations. Main responsibilities Oversee executive operations for the Chief Legal Officer Manage calendars, emails, and confidential information Plan and coordinate events for the legal team Drive team culture initiatives and support department projects Facilitate collaboration between the legal department and other teams Identify and act on opportunities to improve workflows and processes Use sound judgment to determine when to act independently or seek input Who succeeds in this role Comfortable working in environments with ambiguity or frequent change Proactive in recognizing needs and solving problems Balances independent work with effective collaboration Strong organizational skills and clear communication Work location and schedule This is a full-time, hybrid position. The role requires in-office presence two days per week at a Fivetran office in Denver, Oakland, or New York City. The hybrid setup combines remote flexibility with regular in-person collaboration.

About RampAt Ramp, we are revolutionizing the operational landscape for modern finance teams in an age driven by artificial intelligence. We envision AI not merely as a trend but as the cornerstone of contemporary business practices. Our commitment is towards investing in this future and empowering the visionaries who dare to shape it.Ramp stands as a comprehensive financial operations platform that optimizes both time and cost for companies. Our integrated solution encompasses payments, corporate cards, vendor management, procurement, travel arrangements, and automated bookkeeping, all enhanced with advanced intelligence to ensure maximum value from every dollar and hour spent. Over 50,000 businesses, ranging from family-run farms to e-commerce behemoths and space innovators, have collectively saved $10 billion and 27.5 million hours with Ramp. Established in 2019, Ramp has emerged as the fastest-growing corporate card and bill payment platform in the United States, facilitating over $100 billion in transactions annually.Our esteemed investors include prominent firms such as Lightspeed Venture Partners, Thrive Capital, Sands Capital, General Catalyst, Khosla Ventures, Sequoia Capital, Greylock, Redpoint, and ICONIQ, alongside more than 100 angel investors who have notably founded or led major companies. The Ramp team is composed of exceptional leaders hailing from top financial and fintech institutions—Stripe, Affirm, Goldman Sachs, American Express, Mastercard, Visa, Capital One—as well as renowned technology firms like Meta, Uber, Netflix, Twitter, Dropbox, and Instacart.Ramp has received accolades from Fast Company as one of the Most Innovative Companies, and LinkedIn’s Top U.S. Startups for over three consecutive years, as well as being recognized in the Forbes Cloud 100, CNBC Disruptor 50, and TIME Magazine’s list of the 100 Most Influential Companies.About the RoleIn a fast-paced and evolving environment, Ramp seeks a proficient Executive Assistant whose role is pivotal in enhancing the productivity of senior Go-To-Market (GTM) leaders. This position is designed to streamline operations by anticipating needs, alleviating obstacles, and fostering operational efficiency through strategic judgment, systems thinking, and modern tools. The nature of this role demands a proactive approach and adaptability to a dynamic setting.

Executive Administrative AssistantWe are looking for a dedicated and detail-oriented Executive Administrative Assistant to join our dynamic healthcare leadership team. This full-time role is perfect for an individual with 1–2 years of administrative experience, who is adept at managing complex schedules, meeting deadlines, and ensuring critical tasks are completed effectively.Key Responsibilities:Coordinate intricate scheduling for internal and external meetings involving providers, administrative staff, and partner organizations.Maintain calendars, ensuring timely reminders, agenda distribution, and follow-ups after meetings.Track action items and deadlines from meetings to promote accountability and follow-through.Assist in the preparation of meeting materials and presentations.Keep organized filing systems and handle confidential information with discretion.

Join our dynamic team at Plaid as an Executive Assistant to the Product & Engineering departments. In this pivotal role, you will provide high-level administrative support, ensuring smooth operations and effective communication across the team. Your expertise will enable us to focus on innovation and excellence in our products.

At Duolingo, we are on a mission to revolutionize education by making it accessible to everyone around the globe. This is a bold endeavor, and we need passionate individuals like you to join us!As part of our team, you will engage in meaningful work, collaborate with some of the brightest minds in the industry, and experiment with innovative ideas. Here, you will find endless opportunities for personal and professional growth while contributing to a cause that truly makes a difference.Join our transformative mission to enhance the educational experiences of our half a billion (and growing!) learners worldwide.To learn more about our journey, visit our blog.

Lightricks is a pioneering AI-driven company dedicated to revolutionizing content creation technology for businesses, enterprises, and studios. Our mission is to seamlessly connect imagination with creation. Central to our innovation is LTX-2, an open-source generative video model designed to deliver stunning, high-fidelity video at unparalleled speeds, empowering not only our products but also a rapidly expanding ecosystem of partners through API integration. Globally recognized for our groundbreaking contributions to consumer creativity, we are the creators of Facetune, one of the most esteemed creative brands worldwide. Our products have introduced AI-enhanced visual expression to hundreds of millions of users globally. We blend extensive research, user-centered design, and thorough execution from concept to final render to shape the future of creative expression for everyone.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

About Us:Founded in 2021, Axion is revolutionizing product quality and customer satisfaction within the manufacturing sector. Our state-of-the-art AI-driven platform enables manufacturers to quickly pinpoint, thoroughly investigate, and efficiently address quality issues, all while enhancing customer experiences and outcomes.As pioneers in comprehensive quality intelligence, we are setting new benchmarks in the industry. Our innovative methodology allows industrial, aerospace, consumer, and medtech manufacturers to leverage quality and post-market data, reducing costs and enhancing business performance.We envision a future that transcends mere problem-solving; we aim to redefine the manufacturing landscape. By seamlessly integrating cutting-edge AI technology with extensive industry know-how, Axion is leading the charge toward smarter, safer, and more efficient production processes across a variety of sectors.With the backing of prominent investors such as Bessemer Venture Partners, Amplo, Boeing, and RTX Ventures, Axion is destined to spearhead the quality revolution in manufacturing.About the Role:We are in search of a highly organized and proactive Executive Assistant to provide strategic and administrative support to Axion’s executive team, particularly the CEO. This individual will be instrumental in enhancing leadership efficiency, maintaining organizational rhythm, and supporting key initiatives throughout the company.This role is perfect for someone who excels in a dynamic, high-accountability environment, possesses exceptional judgment, and is invigorated by working at the intersection of people, processes, and impactful results.Key Responsibilities:Executive Support: Oversee complex calendars, travel, and communications for the CEO with accuracy and discretion.Operational Rhythm: Organize executive team meetings, all-hands sessions, and board meetings, preparing materials, agendas, and follow-ups.Cross-Functional Coordination: Act as a liaison between leadership, investors, and internal teams to ensure timely execution and alignment.Information Flow: Proactively manage communications, ensuring clarity, prioritization, and confidentiality.Project Execution: Assist in special projects across operations, finance, and recruiting, often owning initiatives from inception to completion.Culture & Communication: Collaborate with People and Operations teams to enhance workplace culture and communication.

Role overview msg entertainment holdings LLC is hiring an Executive Administrative Assistant based in New York City, NY. This position centers on supporting company executives by keeping their schedules organized and helping them focus on key priorities. Key responsibilities Maintain and update executive calendars Arrange meetings, appointments, and coordinate travel plans Manage correspondence, including emails and phone calls Assist with daily tasks so leadership can focus on strategic objectives

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

Role Overview ezrecruiting is seeking an Executive Assistant in New York, NY. This role supports consultants and helps drive smooth client interactions. The position calls for someone who takes initiative, manages competing priorities, and stays organized under pressure. What You Will Do Plan, coordinate, and complete administrative projects from start to finish Track deadlines and keep projects on schedule Adapt to shifting project requirements and anticipate potential roadblocks Develop backup plans to address challenges as they arise Collaborate closely with team members to ensure effective communication Handle client communications with professionalism and discretion What We Look For Strong organizational skills Ability to multitask across different projects Flexibility and willingness to adapt to changing needs Experience managing projects and meeting tight deadlines Collaborative mindset and attention to confidentiality

Join the innovative team at neko-health as an Executive Assistant, where you will play a crucial role in supporting our executives in their day-to-day operations. Your organizational skills and attention to detail will help us achieve our goals efficiently.

Join the City of New York as an Executive Assistant, where you will play a pivotal role in supporting senior leadership and facilitating efficient operations. Your responsibilities will include managing schedules, coordinating meetings, and ensuring that all administrative tasks are executed smoothly. This is an exciting opportunity to contribute to the city's mission and work in a dynamic and diverse environment.

We are seeking a dedicated and detail-oriented Executive Assistant to support our leadership team at Collabera. The ideal candidate will possess exceptional organizational skills, the ability to manage multiple tasks effectively, and a proactive approach to problem-solving.