Business Administrative Executive at Solarvest | Petaling Jaya

Job Overview:The Business Administrative Executive plays a pivotal role in providing comprehensive administrative and operational support to the Vice President at Solarvest's Global Office. This position is crucial for ensuring the efficient management of daily operations, fostering effective cross-functional communications, and assisting with strategic init…

Formulate and implement a dynamic sales strategy aimed at achieving revenue goals across significant regions, including Peninsular Malaysia, Sarawak, and other designated areas.Seek and engage new business prospects in the commercial, industrial, and residential solar markets.Establish and nurture a solid sales pipeline, overseeing every stage from lead generation to contract finalization.Conduct thorough site evaluations and deliver customized solar PV proposals to prospective clients.Expertly manage CRM Salesforce for logging, tracking, and updating lead activities and statuses.Identify, negotiate, and secure strategic partnerships with key channel partners, installers, and EPC contractors.Develop and implement standard operating procedures for onboarding and managing partners.Take charge of partner preparation, training, performance monitoring, and coaching to ensure they effectively represent our products and services.Provide continuous support to partnership teams to promote joint sales initiatives and achieve mutual growth objectives.Lead the comprehensive tender preparation process for both public and private sector projects.Collaborate with the technical team to prepare accurate cost estimates and detailed bill of quantities (BOQ).Oversee the internal approval process for all tender submissions, ensuring adherence to company standards.Direct negotiations with clients and suppliers to secure lucrative contracts.Ensure timely and professional submission of all tender documents and conduct diligent follow-ups to maximize success rates.Foster robust, long-lasting relationships with clients, consultants, contractors, and governmental entities.Represent Solarvest at industry events, networking functions, and trade shows to enhance brand presence.

Embark on an exciting journey with our Business Development Internship at Solarvest. This opportunity will provide you with invaluable hands-on experience, allowing you to support key projects while enhancing your skills in a fast-paced and dynamic environment.Key Responsibilities: Comprehend the daily operations of the Business Development team. Assist in preparing proposals and tender documents. Address sales-related inquiries within the team. Support daily administrative tasks for the Business Development team. Engage in cold calling and follow up with leads interested in solar panel installations. Undertake additional ad hoc duties as assigned.

As a Procurement Executive, you will be pivotal in the meticulous planning and acquisition of material supplies essential to our operational success. Your role encompasses overseeing all aspects of purchasing and procurement related to capacity planning, ordering, expediting, and timely material delivery.You will assist in the selection of suppliers, placing orders, and tracking deliveries to ensure that materials are available as needed. Additionally, you will support the execution of category strategies and aid in launching new projects. You will also be responsible for addressing supplier-related issues, ensuring quality standards, on-time delivery, accurate quantities, and competitive pricing. This role involves close collaboration with quality, engineering, and supply chain teams.Key Responsibilities: Ensure the accurate ordering and timely delivery of material supplies to align with project timelines. Conduct root cause analysis and devise solutions to address material shortages. Engage proactively with Project and Accounting teams to resolve any process and cost-related challenges. Support inventory processes through physical audits and spot checks. Maintain comprehensive records for all purchasing activities, ensuring proper chain of custody documentation. Assist management in supplier selection, pricing, and contract compliance, including issuing RFPs and RFQs. Ensure compliance with purchase orders and contracts, maintaining insurance adequacy to guarantee uninterrupted material supply to project sites. Manage inventory costs effectively to meet profitability objectives. Oversee the receipt of inventory, ensuring that accurate invoices and credits are submitted to the Accounts Payable team. Act as a liaison between internal stakeholders and external partners, including suppliers and freight carriers. Evaluate supplier performance and compliance with internal and external policies. Perform other duties as directed.

Overall Job Purpose:As a Finance Executive, your primary responsibilities will include the timely and accurate processing of supplier and subcontractor invoices, ensuring compliance with established standards. You will also manage supplier payments as per the defined payment strategy and maintain a complete set of accounts for both semi-active and dormant companies.Scope of Responsibilities:1. Manage Accounts Payable transactions effectively.2. Oversee Employee Claims and Petty Cash Claims accurately.Key Responsibilities:1. Accurately process supplier and subcontractor invoices, ensuring quality checks are in place (correct supplier accounts, amounts, etc.).- Provide timely updates on the status of accounts and transactions to support business decisions.2. Prepare and execute payment proposals in accordance with established Standard Operating Procedures (SOPs).3. Handle employee claims and petty cash claims efficiently.4. Collaborate with colleagues to support project completion and provide assistance in resolving queries and problems.Main Tasks:1. Input vendor invoices into the system, perform basic quality checks, and conduct monthly reconciliations with key suppliers.- Seek clarification from requisitioners or vendors in case of discrepancies.- Submit invoices to approvers for Non-PO related entries and escalate issues as necessary.2. Generate and review the vendor payment proposal list, managing all payment requests such as down payments and cash on delivery (COD).- Investigate and resolve any payment rejections or remittance issues, escalating as needed.3. Process employee claims and petty cash requests efficiently.

Manage comprehensive accounting functions for the organization.Drive enhancements in finance and business processes.Oversee coordination of planning and forecasting activities.Group Reporting ResponsibilitiesCompile and consolidate monthly, quarterly, and annual financial statements for the group, ensuring compliance with MFRS/IFRS and internal accounting standards.Track intercompany transactions, including balances, eliminations, and reconciliations, while developing and maintaining pertinent schedules to uphold reporting accuracy.Support the budgeting, forecasting, and ad-hoc financial analysis processes for informed management decisions.Support for Overseas SubsidiariesEvaluate financial performance across international subsidiaries, ensuring prompt and accurate reporting.Offer guidance to local finance teams on accounting, reporting, and compliance issues.Deliver insights to management regarding the financial well-being and operational performance of subsidiaries.Ensure adherence to local statutory reporting requirements and group policies.Engage in cross-border projects, providing financial insights to facilitate strategic decision-making.

Role OverviewWe are seeking a dynamic and results-driven Supply Chain Strategy Executive to join our team at Solarvest. This pivotal position will provide strategic, analytical, and executional support to the Director, transforming daily directives, operational data, and cross-functional inputs into structured analysis, clear documentation, and actionable follow-through. The ideal candidate will demonstrate strong analytical judgment, disciplined task tracking, and the ability to operate at an executive pace while ensuring accuracy, discretion, and clarity. Key ResponsibilitiesStrategic & Analytical SupportConduct in-depth analyses of performance metrics, procurement statuses, cost structures, and operational trends.Develop concise analytical reports, summaries, and management-ready materials to facilitate informed decision-making.Convert strategic directions into structured action plans with measurable outcomes.Execution Tracking & Operational AlignmentDocument, track, and monitor daily directives, decisions, and action items resulting from management discussions.Collaborate with internal teams and relevant external parties to ensure timely execution and closure of tasks.Proactively identify execution gaps, risks, and misalignments, escalating issues as necessary.Documentation & GovernanceMaintain precise and organized records of key decisions, approvals, commitments, and operational matters.Draft clear meeting notes, action logs, and reference documents to ensure accountability and continuity.Guarantee that information is systematically organized, traceable, and readily accessible for management review.Stakeholder CoordinationServe as a strategic liaison between the Director and internal functions, including procurement, finance, operations, and project teams.Facilitate communication alignment by ensuring clarity of intent, scope, and expectations.Assist in the preparation of materials for senior management discussions and external engagements.

1. Project ExecutionOversee electrical installation tasks at the project site, including cabling, solar panel setup, solar arrays, and earthing systems.Ensure adherence to design specifications and industry standards.Conduct daily site inspections to monitor safety, quality, and project progress.Collaborate effectively with contractors, designers, and suppliers.Review technical drawings and address design issues through Requests for Information (RFI).Manage site logistics and coordinate material deliveries.2. Control Building Electrical SystemsSupervise the installation of control building systems such as MV/LV switchgear, SCADA, lighting, alarms, and HVAC power systems.Coordinate internal electrical fit-outs, earthing procedures, and cable management.Engage in inspections, functional testing, and compliance verification.Work in conjunction with civil teams to ensure structural safety and integration.3. Testing & CommissioningLead the testing and commissioning of various systems, including inverters, transformers, and protection devices, ensuring proper documentation.Identify and troubleshoot issues to guarantee successful system energization.4. Design CoordinationCollaborate closely with design teams to handle RFIs and ensure accurate as-built documentation.Identify and resolve any inconsistencies in technical drawings.5. Site Documentation & ReportingMaintain comprehensive site records and prepare detailed reports.Assist in the preparation of project handover documentation, including Operation & Maintenance manuals and warranties.6. Health, Safety & EnvironmentUphold safety regulations and be actively involved in safety training and compliance efforts.7. Stakeholder CoordinationEngage with all project stakeholders and participate in coordination meetings to ensure effective communication among all parties involved.

Contribute to daily accounting and finance operations.Assist in the preparation of payment vouchers, invoices, and expense claims.Execute data entry tasks and ensure the proper organization of financial documents.Support bank reconciliations and basic accounting schedules.Participate in month-end closing activities.Help in the preparation of straightforward financial reports and analyses.Provide assistance during audits and undertake ad-hoc finance tasks as needed.

Assist in executing innovative marketing communication strategies to enhance brand visibility.Collaborate with teams to create and implement effective marketing tools.Support event preparation and provide on-site facilitation during marketing events.Craft engaging communications and marketing materials including event invitations, blog articles, corporate backgrounders, factsheets, case studies, and other relevant collateral for various channels (print, digital, broadcast).Analyze and assess the effectiveness of marketing communication strategies both online and offline within the industry.Produce and curate captivating marketing content under the mentorship of experienced team members.Identify and engage with third-party partners for potential brand collaborations.

As a Tax Manager at Solarvest, you will play a crucial role in overseeing and managing all tax-related activities for our Malaysian subsidiaries. Your expertise will ensure that we remain compliant with Malaysian tax laws and regulations, and you will serve as a key coordinator with our international finance teams regarding group tax matters, without engaging in foreign tax compliance directly.Responsibilities:Malaysia Tax Compliance & GovernanceOversee all direct and indirect tax matters for our Malaysian entities, including:Corporate Income TaxIndirect Taxes (SST)Withholding Tax (WHT)Transfer Pricing (TP)E-Invoicing and digital tax complianceEnsure timely, accurate, and compliant tax filings, submissions, and payments as per Malaysian regulations.Maintain robust tax controls and documentation for Malaysian subsidiaries.Transfer Pricing & Consultant ManagementAct as the primary liaison with tax consultants for:Transfer Pricing documentation and benchmarkingStatutory filings and tax submissionsTechnical tax opinions and advisory supportAssist in structuring intercompany transactions involving Malaysian entities to ensure TP compliance.Tax Audits & Business SupportLead and manage tax audits and inquiries from Malaysian tax authorities.Provide tax support for various business initiatives and projects in Malaysia, including ad-hoc tax assessments and risk evaluations.Advisory & Stakeholder ManagementAdvise internal stakeholders (Finance, Legal, Business Units) regarding:Tax implications related to contracts, pricing, and business structuresUpdates on Malaysian tax laws and compliance processesImplement and communicate tax regulatory updates impacting Malaysian operations.Serve as the main contact for external stakeholders including tax authorities, auditors, and tax advisors.Overseas CoordinationCoordinate with international finance teams on:Cross-border transactions involving Malaysian entitiesInformation requests from group or auditorsProvide Malaysia tax insights to support overseas teams as needed (without overseeing foreign tax compliance).

Contribute innovative ideas for digital marketing campaigns that align with our brand's positioning and lead generation objectives. Assist in the development of various marketing materials, including brochures, flyers, landing pages, and engaging social media content. Conduct comprehensive market research on trends within the APAC region, including policy updates and competitive analyses. Summarize findings to bolster thought leadership initiatives. Support the planning and execution of exhibitions, conferences, and webinars. Participate in email marketing initiatives aimed at nurturing leads. Monitor marketing performance metrics and compile reports for evaluating campaign success. Collaborate effectively with cross-functional teams to ensure marketing efforts are aligned with overall business objectives.

Join Solarvest as a Senior Project Engineer and take the lead in driving technical and design-related initiatives during the operational phase of our solar projects. This role focuses on system upgrades, modifications, and performance improvements, ensuring all work is carried out safely and in adherence to technical, quality, and regulatory standards.Key Responsibilities:Design & Engineering:Prepare, review, and update design drawings and technical documentation for modifications, retrofits, and expansions of operating solar plants.Conduct engineering calculations including string sizing, cable sizing, inverter loading, and protection coordination.Collaborate with design teams, consultants, and clients for technical clarifications and design approvals.Ensure compliance with relevant codes, standards, and internal engineering guidelines.Project Execution & Supervision:Plan, schedule, and execute project activities effectively.Manage documentation such as Method of Statement (MOS), HIRARC, PTW, and completion reports in line with internal and client requirements.Coordinate contractors including site surveys, pre-job arrangements, site readiness, safety briefings, and quality inspections.Supervise on-site installations, testing, and commissioning to ensure adherence to design and quality requirements.Monitor project progress, report site status, and ensure timely delivery within budget and scope.Safety & Compliance:Enforce strict adherence to safety protocols and permit-to-work systems during project execution.Ensure compliance with Solarvest’s Safety, Health & Environmental (SHE) standards and ISO 45001 procedures.Participate in incident investigations and implement preventive measures for continuous improvement.Quality & Performance:Conduct quality inspections, functional testing, and performance verification upon project completion.Support root cause analysis and provide engineering solutions to recurring or complex technical issues.Review contractor performance and recommend improvement actions.Maintain technical records and update project close-out documentation for handover to the Operations & Maintenance (O&M) team.

Assist in the preparation and submission of essential technical documents for Development Order (DO), Right of Way (ROW), and various authority approvals. Collaborate with local councils, utility companies, land authorities, and government bodies to monitor and manage the progress of applications. Conduct land and site evaluations, perform due diligence, and carry out feasibility studies across technical, grid, and environmental aspects. Engage closely with internal teams, including engineering, business development, legal, and finance, to consolidate inputs and synchronize project development milestones. Maintain comprehensive documentation and tracking systems to oversee submission timelines, approval statuses, and overall project progress. Assist the Project Development Lead in facilitating stakeholder meetings, client interactions, and site visits. Contribute to tender and Engineering, Procurement, Construction, and Commissioning (EPCC) preparation activities, including defining project scope, providing cost inputs, and collating necessary documents.

Overview:Join our dynamic team at Solarvest as a Finance Executive, where you will play a crucial role in ensuring the timely and accurate processing of accounts payable invoices. Your contributions will directly impact our financial health and operational efficiency.Key Responsibilities:Efficiently process accounts payable invoices in line with established standards.Ensure accurate supplier payments according to the agreed payment strategy.Manage full sets of accounts for semi-active and dormant companies.Prepare timely payment proposals and execute processes aligned with standard operating procedures (SOPs).Handle employee claims for Saxon Renewable Energy Sdn Bhd and Saxon Renewables Pte Ltd.Collaborate with team members to address finance-related inquiries and resolve issues.Main Tasks:Input vendor invoices into the accounting system and perform essential quality checks on supplier accounts and amounts.Conduct monthly reconciliations for key suppliers and inventory.Request clarifications from requisitioners and vendors in case of discrepancies.Submit invoices for approval, particularly for non-PO related items.Escalate issues or disputes as necessary and assist in month-end closing activities.

Conduct detailed performance analysis of Solar PV systems utilizing Excel and real data metrics. Implement remote Solar PV system configurations to guarantee peak operational efficiency. Generate comprehensive Weekly or Bi-weekly Work Progress Reports. Compile essential project documentation including JSA, MOS, PTW, and worker lists. Organize documents for Internal Handover, track outstanding tasks, and update statuses accordingly. Assemble Handover Documents (VDB) for project completion. Support in compiling invoices for project claims. Gather necessary documentation for JKKP/CIDB applications. Prepare licensing application documents. Assist in acquiring insurance and monitor insurance status. Help calculate the required Bill of Materials and develop corresponding plans. Coordinate the delivery of materials while tracking delivery statuses. Assist in creating site illustrations, Technical Submittals, Acknowledgement Letters, etc. Contribute to process improvements using Power Automate. Provide support for various project operations as needed.

Collaborate with engineers to complete assigned tasks efficiently.Support the preparation of reports and presentations for supervisor review.Must hold a valid driving license (D or B2).Position based in Petaling Jaya.Deliver an engaging Internship Presentation aligned with the learning objectives.

Lead initiatives to enhance sales for Solar Operations & Maintenance (O&M) contracts and solar PV performance optimization projects.Identify and evaluate potential projects that involve plant upgrades, system optimizations, equipment replacements, and performance recovery strategies.Conduct thorough site assessments of operational solar PV plants, analyzing their technical conditions and commercial feasibility for improvement projects.Collaborate closely with engineering and operations teams to craft tailored commercial and technical proposals that meet client needs.Enhance relationships with existing customers by identifying additional services and new project scopes related to O&M and system enhancements.Build and nurture relationships with both existing and prospective customers, including asset owners.Oversee the preparation and coordination of tender submissions for O&M and solar PV enhancement projects.Work alongside internal technical teams to generate precise cost estimates and Bills of Quantities (BOQ).

Solarvest Holdings Berhad is looking for an IT Support Officer/Executive to help maintain reliable IT operations at the Petaling Jaya office in Selangor. This position plays a key part in supporting staff and ensuring daily technology needs are met. What you will do Deliver technical support to colleagues and resolve IT issues as they arise. Oversee user accounts, including setting up new users and managing access permissions. Identify and fix hardware and software problems to minimize downtime. Support system upgrades and carry out regular maintenance tasks. Collaborate with teams across different departments to help implement IT solutions that align with company goals. Location This role is based onsite in Petaling Jaya, Selangor, Malaysia.

Join Solarvest Energy Sdn Bhd as a Graphic Designer and play a pivotal role in amplifying our communications and marketing strategies. You will create compelling and high-quality visual assets that resonate with our corporate identity, supporting various communications such as marketing campaigns and internal messaging. Collaborate closely with our communications team to distill intricate clean energy concepts into polished, engaging visuals for diverse stakeholders.Key Responsibilities1. Design & Visual CommunicationCraft and produce visually striking assets for corporate communications, marketing initiatives, and internal messaging, encompassing both digital and print formats.Generate visuals for presentations, reports, proposals, brochures, infographics, social media, websites, and event materials.Contribute visual content for corporate announcements, ESG initiatives, and sustainability efforts.2. Brand Execution & ConsistencyEnsure all creative work aligns with the Group’s brand guidelines, visual identity, and tone of voice.Maintain uniformity across all platforms, including corporate, marketing, and internal communications.Assist in updating and managing brand assets, templates, and visual libraries.3. Collaboration & ExecutionEngage with communications, marketing, and internal teams to grasp project briefs and deliver design solutions that meet objectives.Support campaigns, events, exhibitions, and internal projects with timely and effective design deliverables.Coordinate with external vendors and printers as needed.4. Operational ExcellenceManage a variety of design requests and meet deadlines in a dynamic environment.Prepare artwork for both print and digital production, ensuring precision and quality.Enhance visual elements for corporate presentations and internal documents as required.