Executive Assistant in Software Development - Philippines

Role Overview GetWingApp is looking for an Executive Assistant based in the Philippines to help keep our software development projects on track. This role centers on supporting daily operations and making sure communication flows smoothly across teams. What You Will Do Manage calendars and coordinate schedules for team members Organize meetings, including lo…

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

At ClickUp, we’re not just developing software; we’re designing the future of work! In an era dominated by work fragmentation, we envisioned a better approach. That’s why we pioneered the first genuinely integrated AI workspace, combining tasks, documents, chat, calendar, and enterprise search, all enhanced by context-driven AI. This empowers millions of teams to escape silos, reclaim their time, and achieve unprecedented productivity. At ClickUp, you will have the chance to learn, utilize, and innovate AI in ways that will influence not just our product, but the future of work itself. Join us and become part of a daring, innovative team that is redefining what’s possible! We are currently looking for a meticulous and proactive Executive Assistant to provide extensive support to the Global Vice Presidents within the PLGTM organization. The ideal candidate will excel in managing intricate calendars, coordinating travel, handling correspondence, and ensuring smooth daily operations. This role necessitates outstanding attention to detail, excellent communication skills, and the ability to multitask effectively in a dynamic environment.

Join our dynamic team at getwingapp as a Mid-Level Executive Assistant. This pivotal role involves providing high-level administrative support to executives, ensuring smooth daily operations, and enhancing productivity within the organization.Your responsibilities will include managing schedules, coordinating meetings, and handling communications effectively. We are seeking a proactive individual with exceptional organizational skills who thrives in a fast-paced environment.

Join NeoWork, a pioneering BPO company, as we seek a dedicated and detail-oriented Virtual Assistant to provide exceptional remote administrative and operational support to our clients. Your role will empower clients to focus on their core business functions while you efficiently manage various administrative tasks.As a Virtual Assistant at NeoWork, you will be responsible for a range of duties including managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting in document preparation. We value innovative solutions and proactive support, and we are looking for an individual who exemplifies these traits.The ideal candidate will be organized, self-motivated, and possess outstanding communication and problem-solving skills. You should be capable of working independently, prioritizing tasks effectively, and maintaining a high level of professionalism and confidentiality.

At Coconut , we are dedicated to forging meaningful connections between ambitious founders and skilled remote professionals. Our philosophy centers on creating partnerships where everyone succeeds. Clients achieve their aspirations, and our virtual experts discover fulfillment and growth in their careers. We are currently seeking exceptional talent for the following position:Position: Executive AssistantMonthly Salary: $1,800 - $2,500Work Hours: 40 hours per week==================================================To ensure a smooth application process, please thoroughly review and complete ALL THREE requirements listed below before submitting your application.Application Requirements:1 English Proficiency Assessment – Indicate your CEFR English proficiency level in the application form. If you're uncertain, you can take a quick assessment here.2 Coconut VA Profile (Resume) – Create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This is a test of your attention to detail and ability to follow instructions. 3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and include the link in your application. Check out these video tips and sample videos. Note: By submitting your video, you authorize Coconut to share it on our platforms to enhance your chances of being matched with a client. Videos with broken or dummy links will lead to disqualification.

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

Join Findstarfish, a forward-thinking company dedicated to transforming the landscape of work for businesses globally! We are on a mission to be the premier partner for organizations striving to create exceptional teams and streamline their operations. We are seeking a talented Executive Assistant to join our team immediately!Key Responsibilities Manage the creation and dispatch of invoices and statements, track payments, and maintain records of company expenditures. Research industry trends and best practices, compiling data into comprehensive reports for comparative analysis. Organize and maintain documents and files systematically. Conduct data entry tasks including preparing lead lists, meeting minutes, transcribing recordings, and organizing payroll information. Source products, procure goods, and manage sample requests. Update and manage marketing and sales campaign data through a CRM system. Oversee project monitoring, facilitate internal communications, and organize company information efficiently. Coordinate team calendars to avoid conflicts and ensure timely preparation for client meetings. Arrange travel itineraries, including hotel bookings and car rentals. Handle incoming calls and manage appointment scheduling and inquiries. Respond to emails, organize client correspondence, and keep inboxes organized based on client preferences. Compile and synthesize data into organized reports and presentation materials. Manage video uploads, address negative reviews, and maintain an up-to-date account profile. Perform various ad hoc tasks as required. RequirementsAt least 3 years of experience as an Executive Assistant to C-level executives (CEO, COO, etc.) Bachelor's degree or relevant certification required Exceptional communication skills via phone, email, and instant messaging Proficient in English, both written and verbal (minimum B2 level) Strong organizational and time management skills Tech-savvy with knowledge of contemporary technologies, including desktop sharing, cloud services, and VoIP Experience with word processing and spreadsheet software (e.g., MS Office) Familiarity with online calendars and scheduling systems (e.g., Google Calendar) Proactive mindset and eagerness to learn Ability to work during US nighttime hours Technical Requirements Noise-canceling USB headset Functional webcam Computer with a minimum 1.8 GHz processor and 4GB RAM Primary internet speed of at least 25 Mbps via cable Backup internet speed of at least 10 Mbps Schedule: US work hours (20-40 hours per week)

Join Swisstankmedia as a Business Development Executive in the vibrant city of Makati! We are looking for a dynamic, results-driven professional to expand our client base and enhance our market presence. As part of our team, you will be responsible for identifying new business opportunities, building lasting relationships with clients, and collaborating with our marketing and sales teams to develop innovative strategies.

Location: Philippines (100% Remote)Employment Type: Full-time Independent Contractor (exclusive commitment)Compensation: $1,000–$1,500 USD per month (commensurate with experience & scope)About the PositionAs an Executive Assistant with Cloud Accountant Staffing, you will be the pivotal force in transforming effective teams into exceptional ones. Your role involves managing schedules, organizing inboxes, optimizing workflows, and simplifying complex daily tasks. From client interactions and research to light bookkeeping and reporting, you will instill order, clarity, and forward momentum—enabling leaders to concentrate on their core responsibilities. This is a full-time independent contractor position requiring exclusivity (no concurrent part-time or freelance roles). If you thrive in structured environments and communicate with precision while achieving results, you will excel in this role.Your ResponsibilitiesCalendar & Inbox Management: Oversee busy executive calendars, prioritize emails, draft responses, coordinate scheduling across US time zones, and safeguard focus time.Client Interaction: Address inquiries, prepare meeting agendas, document minutes and action items, and ensure follow-ups are executed to completion.Project Assistance: Develop task boards, monitor deadlines, and provide status updates using tools like Asana, ClickUp, or Trello; proactively identify and escalate risks.Documentation & SOPs: Formulate and manage checklists, templates, and standard operating procedures to facilitate predictable and efficient workflows.Research & Reporting: Execute targeted research on vendors, tools, and market insights; synthesize findings into concise summaries or presentations.Data Management: Organize documents and folders, adhere to naming and versioning standards, ensuring easy accessibility.Light Bookkeeping: As required, categorize expenses, reconcile receipts, prepare straightforward invoices or credit notes, and liaise with the accounting team (basic QuickBooks/Expensify knowledge).CRM Maintenance: Update records, log activities, and prepare lists to ensure data integrity.

Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.

Join our innovative multi-brand consumer goods company as an Executive Assistant to the CEO. This full-time, remote position offers a unique opportunity to support vital business and personal initiatives while working closely with leadership. You will play a crucial role in ensuring effective business execution, with an emphasis on organization and proactive support across various operations.The ideal candidate will possess exceptional written communication skills, particularly in drafting professional emails, and will thrive in a fast-paced environment where anticipating needs is paramount. This role is perfect for a self-starter who values independence and comprehensive executive support.Key Responsibilities:Provide comprehensive executive support to the CEO, managing both business operations and selected personal tasks.Execute business initiatives with great attention to detail, maintaining organizational systems and processes.Anticipate executive needs and address potential gaps proactively to ensure seamless operations.Draft and manage high-level communications, ensuring clarity and professionalism.Coordinate and oversee multiple projects simultaneously to prevent any initiatives from stalling.

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Role Overviewassist-world is seeking a talented E-commerce Project Manager to spearhead and oversee multidisciplinary projects, ensuring that timelines, deliverables, and commercial objectives are met with excellence. The ideal candidate will possess extensive hands-on experience in e-commerce, demonstrate robust project management skills, and excel in English communication. As the nexus of coordination among various teams, you will ensure projects remain aligned and on schedule from conception to completion.Key ResponsibilitiesProject Ownership & Delivery● Manage e-commerce projects from inception to completion● Ensure timely delivery of projects that meet scope and align with business objectives● Decompose projects into actionable tasks, timelines, and milestones● Proactively identify and address risks, delays, and obstaclesCross-Functional Team Coordination● Serve as the primary liaison among marketing, development, design, QA, and operations teams● Maintain consistent follow-up with team members to ensure accountability● Keep all stakeholders informed regarding priorities and next steps● Professionally escalate issues when necessaryWorkflow & Systems Management● Construct and manage workflows utilizing Notion● Maintain comprehensive documentation, task boards, timelines, and status reports● Streamline processes to enhance execution speed and minimize friction● Facilitate smooth transitions between teams and phases of workE-commerce Execution● Oversee projects relating to:○ Product launch initiatives○ Website updates and redesigns○ Creation of landing pages○ Marketing promotions and campaigns● Grasp the complete e-commerce customer journey (including product pages, checkout, and post-purchase flow)● Coordinate launches, ensuring team readiness prior to go-live● Support post-launch evaluations, adjustments, and optimizationsReporting & Communication● Deliver clear, concise updates on project progress to leadership● Track and report on project status, risks, and outcomes● Maintain structured and professional written communication consistently throughout

We are thrilled to present a unique opportunity for a highly skilled Executive & Personal Assistant to work closely with a dynamic founder in a fast-paced environment. We are on the lookout for a meticulous and proactive individual who excels at transforming high-level directives into flawless execution across daily operations. Company Overview:Our client specializes in creating innovative vertical drama platforms aimed at the US market, operating a range of consumer-facing brands such as Dramabox and Reelshort. Role Purpose and Key Responsibilities:We seek a seasoned Executive Assistant / Personal Assistant who can adeptly manage the diverse personal, family, and household requirements of a globally mobile executive. This role demands a high degree of trust and autonomy, ideal for someone with experience operating at the EA / PA / Chief of Staff level, and who is comfortable taking ownership of decisions from initiation to completion.The successful applicant will serve as a true extension of the executive, adeptly interpreting broad or ambiguous instructions into actionable plans and ensuring outcomes are achieved without the need for constant follow-up.This position will entail approximately a 70% personal support and 30% executive support split. Core Duties and Responsibilities:Executive Assistant Responsibilities (Professional)Act as a trusted partner to the executive, independently managing tasks and decision-making.Convert strategic directives into organized plans, timelines, and actionable steps.Proactively anticipate needs, identify potential challenges, and resolve issues effectively.Manage all communications, priorities, and follow-ups to ensure seamless operations.Present well-structured recommendations (e.g., travel itineraries, plans) for review and approval.Personal Assistant Responsibilities (Personal & Family)Oversee the executive’s personal logistics, including scheduling appointments, events, personal travel, and daily administration.Support family members as needed with scheduling, travel arrangements, and other coordination tasks.Manage personal service providers and vendors with professionalism and discretion.Assist with administrative tasks such as visa processing and documentation for family members. Travel & Logistics Management (Professional + Personal)Coordinate complex international travel across the U.S., Asia, and Europe, including large group trips with family, staff, or associates.Handle all arrangements including itineraries, visas, accommodations, and transportation, ensuring contingency plans are in place.React calmly and decisively to last-minute changes or challenges.Confirm all arrangements align with the executive’s preferences to ensure a smooth experience.

ABOUT TELEPORTTeleport stands as Southeast Asia’s premier integrated logistics provider, dedicated to transforming logistics into a fast, cost-effective, and reliable service.Our mission is clear: to excel in moving goods across Southeast Asia, making next-day delivery a standard service.At #TeamTeleport, our guiding principles include: acting with urgency, pioneering innovative solutions, executing with intent, and fostering authenticity and transparency in all our endeavors.Discover more about Teleport here: https://www.teleport.it/YOUR ROLEAs we gear up for our IPO, your role will emphasize meticulous execution and discipline. Your responsibilities will range across various functions, primarily focusing on delivering tangible results and making swift, data-driven decisions to ensure the success of our operations.Your key responsibilities will include:Accelerating revenue growth by onboarding new clients and nurturing existing accounts.Fostering key customer relationships to enhance satisfaction and ensure long-term retention.Overseeing operational execution, including shipment coordination, documentation, billing, and reporting.Collaborating with internal teams (Customer Success, MSDS, and stakeholders) to resolve issues and streamline processes.Advising on packaging standards and ensuring compliance with Dangerous Goods Regulations (DGR).Facilitating training initiatives for new staff and customers regarding booking and service processes.Contributing insights for load planning to optimize sales and operations alignment.

Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly. Key Responsibilities:Oversee and manage online business listings effectivelyEngage with business sellers through phone and email communicationsKeep a detailed record of conversations and follow-ups in an organized mannerDeliver daily updates and reports regarding communications and progress

As a dynamic Account Executive at Crewbloom, you will be instrumental in driving revenue growth by managing the comprehensive sales cycle—from identifying potential leads to successfully closing deals. You will engage closely with potential clients to comprehend their specific business needs, present tailored solutions, and cultivate enduring client relationships.This position demands a robust background in B2B sales, exceptional communication skills, and the capability to manage enterprise-level or large corporate accounts. If you thrive in a fast-paced, results-oriented setting and are passionate about delivering exceptional value to clients, we encourage you to apply for this exciting opportunity.Key ResponsibilitiesExecute impactful sales calls and product demonstrations that effectively showcase key features, benefits, and value propositions. Address prospect queries, manage objections, and illustrate how our offerings meet their business needs.Establish and nurture strong relationships with prospects and clients. Understand their unique business challenges, objectives, and workflows. Build credibility and position Crewbloom as a trusted advisor.Qualify both inbound and outbound leads by evaluating business fit, pain points, budget, and buying intent, ensuring that only viable opportunities progress through the sales pipeline.Utilize CRM tools to manage and track opportunities. Maintain accurate and updated records of all engagements and activities while prioritizing leads to effectively meet or surpass sales targets.Employ strong negotiation skills to secure mutually beneficial agreements. Understand budgets, decision-making processes, and timelines to adeptly navigate the sales cycle and close business successfully.Collaborate closely with Customer Success, Marketing, and Product teams to guarantee a seamless transition of accounts and alignment across the sales strategy.Stay updated on industry trends, competitor offerings, and market dynamics. Provide insights to internal teams to continuously enhance sales strategies and product positioning.

About UsSophos is a global leader in cybersecurity, protecting over 600,000 organizations worldwide with cutting-edge AI-driven solutions and expert-led services. Our mission is to empower businesses at every stage of their security journey, enabling them to effectively combat cyber threats. Our innovative solutions harness the power of machine learning, automation, and real-time threat intelligence, complemented by the expertise of Sophos X-Ops, to provide advanced, round-the-clock threat monitoring, detection, and response. We offer an industry-leading managed detection and response (MDR) service, alongside a robust portfolio of cybersecurity technologies, including endpoint, network, email, and cloud security, as well as extended detection and response (XDR), identity threat detection and response (ITDR), and next-gen SIEM. Coupled with our expert advisory services, these capabilities empower organizations to proactively mitigate risks and respond swiftly to emerging threats, all while maintaining the visibility and scalability necessary to stay ahead of the evolving threat landscape. Operating through a worldwide partner ecosystem, including Managed Service Providers (MSPs), Managed Security Service Providers (MSSPs), resellers, distributors, marketplace integrations, and cyber risk partners, Sophos provides organizations with the flexibility to forge trusted relationships in securing their operations. Our headquarters is located in Oxford, U.K. For more information, visit www.sophos.com.Role SummaryWe are seeking an experienced Salesforce Developer to join our global development team at Sophos. In this pivotal role, you will act as a technical subject matter expert, responsible for the design, development, and delivery of scalable, high-quality solutions on our customized Salesforce platform. You will take the lead on delivering epics independently, engage in design reviews, and mentor fellow developers to enhance the overall technical maturity of the team.This role transcends mere coding; you will significantly contribute to our technical strategy, system architecture, foster cross-functional collaboration, and drive continuous improvement in engineering standards. Expect a hands-on approach as you spearhead technical delivery and promote innovation across various systems and teams.

Join NeoWork as a dynamic and detail-oriented Executive Assistant and Bookkeeper in our expanding remote team. This position is perfect for individuals who excel in a structured yet adaptable work environment, effectively merging financial oversight with proactive executive support.In this role, you will collaborate closely with our leadership team to oversee bookkeeping, payroll, and essential administrative functions that ensure our operations run seamlessly. If you prioritize precision, efficiency, and teamwork, this is the opportunity for you!Your Responsibilities:Maintain precise financial records and generate reports using QuickBooks Online.Handle accounts payable and receivable, perform bank reconciliations, and manage expense tracking.Accurately and confidentially process payroll.Prepare and organize financial summaries, reports, and necessary documentation.Provide executive-level administrative support, including calendar management, email correspondence, and meeting coordination.Assist leadership with special projects, reporting, and process enhancements.Exemplify NeoWork’s commitment to professionalism, integrity, and excellence in all your undertakings.