Executive Assistant & Personal Assistant (Entrepreneurial) - Founders Support

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This …

assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

We are thrilled to present a unique opportunity for a highly skilled Executive & Personal Assistant to work closely with a dynamic founder in a fast-paced environment. We are on the lookout for a meticulous and proactive individual who excels at transforming high-level directives into flawless execution across daily operations. Company Overview:Our client specializes in creating innovative vertical drama platforms aimed at the US market, operating a range of consumer-facing brands such as Dramabox and Reelshort. Role Purpose and Key Responsibilities:We seek a seasoned Executive Assistant / Personal Assistant who can adeptly manage the diverse personal, family, and household requirements of a globally mobile executive. This role demands a high degree of trust and autonomy, ideal for someone with experience operating at the EA / PA / Chief of Staff level, and who is comfortable taking ownership of decisions from initiation to completion.The successful applicant will serve as a true extension of the executive, adeptly interpreting broad or ambiguous instructions into actionable plans and ensuring outcomes are achieved without the need for constant follow-up.This position will entail approximately a 70% personal support and 30% executive support split. Core Duties and Responsibilities:Executive Assistant Responsibilities (Professional)Act as a trusted partner to the executive, independently managing tasks and decision-making.Convert strategic directives into organized plans, timelines, and actionable steps.Proactively anticipate needs, identify potential challenges, and resolve issues effectively.Manage all communications, priorities, and follow-ups to ensure seamless operations.Present well-structured recommendations (e.g., travel itineraries, plans) for review and approval.Personal Assistant Responsibilities (Personal & Family)Oversee the executive’s personal logistics, including scheduling appointments, events, personal travel, and daily administration.Support family members as needed with scheduling, travel arrangements, and other coordination tasks.Manage personal service providers and vendors with professionalism and discretion.Assist with administrative tasks such as visa processing and documentation for family members. Travel & Logistics Management (Professional + Personal)Coordinate complex international travel across the U.S., Asia, and Europe, including large group trips with family, staff, or associates.Handle all arrangements including itineraries, visas, accommodations, and transportation, ensuring contingency plans are in place.React calmly and decisively to last-minute changes or challenges.Confirm all arrangements align with the executive’s preferences to ensure a smooth experience.

Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.

Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).

World Business Lenders (WBL) is a lender specializing in short-term, real estate-backed commercial loans for small and medium businesses across the United States. The company also manages loan portfolios, including non-performing loans and Real Estate Owned (REO) properties. Role overview This contract Executive & Personal Assistant position supports a C-suite executive remotely from Metro Manila, Philippines. The role is home-based, with core hours from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday. Additional hours may be required as needed. Key responsibilities Deliver comprehensive administrative and personal support to a C-suite leader Oversee household operations for several properties Manage personal logistics and handle financial tasks Coordinate calendars and schedule meetings Arrange travel and manage related logistics Take on ad hoc projects as assigned Work closely with both internal and external contacts to ensure smooth management of personal and professional matters Requirements Fluency in written and spoken English Strong communication skills Meticulous attention to detail Sound judgment in handling sensitive information and tasks Ability to manage multiple responsibilities in a remote setting Resumes must be submitted in English

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

We are seeking a proactive and detail-oriented Executive Assistant to support the Founder of hunt-st. In this pivotal role, you will manage a variety of tasks, ensuring the smooth operation of the founder's activities. Your responsibilities will include scheduling meetings, managing communications, and coordinating projects. The ideal candidate is organized, resourceful, and capable of handling multiple priorities with ease.

We are seeking a talented and organized Executive Assistant / Personal Assistant to support our team at hunt-st. This role will involve managing schedules, coordinating meetings, and helping to streamline operations. If you are proactive, detail-oriented, and capable of handling multiple tasks efficiently, we encourage you to apply.

Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.

Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines

About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Join assist-world as a Social Media and Website Assistant focusing on Squarespace and content support. In this dynamic role, you will assist in managing social media platforms and optimizing website content to enhance user engagement. Your creativity and attention to detail will help us deliver compelling digital experiences.

Join our dynamic team at Crewbloom as a Senior Executive Assistant, where you will play a pivotal role in supporting our Co-Founder and leadership team. This position transcends traditional administrative duties — you will be a trusted partner, enhancing daily operations, optimizing communication, and ensuring that all tasks are executed flawlessly in our rapidly growing organization.If you possess a proactive mindset, meticulous attention to detail, and excel in environments that require independent problem-solving, this is your chance to make a significant contribution.Key ResponsibilitiesEfficiently manage and optimize the Co-Founder’s calendar, prioritizing meetings and deadlines.Act as the primary liaison for both internal and external stakeholders, fostering clear and professional communication.Coordinate meetings, confirm appointments, and provide timely updates to the leadership team.Engage with clients via phone and email to collect necessary information and provide updates.Prepare, review, and manage essential documents, including agreements and internal reports.Track tasks diligently, following up on deliverables to ensure timely completion.Conduct research and organize information to fulfill business and operational needs.Execute administrative tasks such as document management and team coordination.Assist with social media management tasks as required.Handle sensitive information with utmost confidentiality and professionalism.Qualifications5+ years of experience as an Executive Assistant or in a comparable position.Demonstrated experience supporting C-level executives (CEO, Founder, etc.).Proficient in calendar management, client communication, and document preparation.Exceptional written and verbal communication skills.Highly organized with a keen eye for detail and strong follow-through.Able to multitask, prioritize, and adapt in a fast-paced environment.Proactive, resourceful, and equipped with a solutions-oriented mindset.Proficient in Google Workspace with a quick learning ability for new tools and systems.Strong time management skills, capable of efficiently handling multiple responsibilities.Ability to maintain confidentiality and professionalism at all times.Minimum Technical and Work Environment Requirements:Internet Connection:Primary internet connection with a minimum speed of 15 Mbps.Backup internet connection with at least 10 Mbps that can support work during a power outage.Primary Device:Desktop or laptop equipped with at least:Intel Core i5 (8th generation or newer)

We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team in the real estate and amenity services sector. In this remote role, you will be responsible for managing schedules, facilitating communications, and ensuring the smooth operation of daily activities. Your ability to prioritize tasks and manage time effectively will be crucial in helping our executives focus on strategic initiatives.