Administrative Manager

As the Administrative Manager at Jobs for Humanity, you will play a pivotal role in overseeing and enhancing the administrative functions of our organization. Your leadership will ensure efficient operations, fostering a positive work environment while streamlining processes to meet organizational goals.

We are seeking a dynamic and detail-oriented Financial and Administrative Manager to join our team at Jobs for Humanity. In this pivotal role, you will oversee financial operations, ensuring that our financial processes are efficient and align with our organizational goals. You will also manage administrative functions, contributing to the overall effectiveness of our organization.

Join our team as an Office Manager and Financial Administrator, where you will play a crucial role in ensuring our operations run smoothly and efficiently. You will oversee daily administrative tasks, manage financial records, and support our team in achieving their goals. Your expertise in finance and administration will be key to fostering an organized and productive workplace.

We are seeking a dedicated and experienced Human Resources and Administration Manager to join our dynamic team at Jobs for Humanity. This role is pivotal in shaping a positive work environment and fostering a culture that aligns with our mission to support diverse communities.The ideal candidate will be responsible for managing all HR functions, including talent acquisition, employee relations, performance management, and compliance with labor regulations. You will also oversee administrative operations, ensuring that our workplace runs smoothly and efficiently.

The Senior Bid Management Administrator will play a pivotal role in overseeing and optimizing the entire bid and proposal lifecycle, ensuring that submissions are timely, compliant, and of exceptional quality. This position requires close collaboration with sales, legal, finance, and technical teams to craft competitive bid responses, uphold proposal standards, and align with both organizational governance and client expectations.By ensuring that proposals are meticulously structured and adhere to tender requirements, this role contributes significantly to the organization's business growth across various markets and solution areas.Key Responsibilities:Bid & Proposal ManagementOversee the comprehensive lifecycle of bid and proposal activities across diverse solutions and regions.Analyze tender requirements to ensure adherence to client qualifications.Facilitate the preparation, review, and submission of proposals, ensuring accuracy, completeness, and quality.Guarantee that proposal documentation aligns with required formatting, structure, and presentation standards.Confirm that all proposal components, including legal terms, financial details, SLAs, and supporting documents, are current and complete.Ensure timely submission of proposals without compromising quality.Bid Coordination & SubmissionPrepare and package bid documentation according to tender requirements.Manage bid submission processes, including both physical and digital formats.Coordinate communication among stakeholders to ensure timely delivery of required materials.Monitor critical bid timelines, milestones, and deliverables.Documentation & ComplianceMaintain and revise proposal templates, documentation standards, and supporting materials.Coordinate the preparation of legal documents necessary for bid participation.Ensure that all supporting documents, such as CVs, certifications, and work references, are included and up-to-date.Assist in the contract development process related to awarded bids.CRM & Sales Operations SupportAccurately log all bids and proposal activities within the CRM system.Support the Sales Operations team in ensuring data accuracy and reporting within the CRM.Help track bid-related performance metrics, dashboards, and KPIs.Communication & CoordinationAct as the primary point for bid-related communication between internal teams and clients.Monitor bid management communication channels to ensure timely distribution of relevant updates.Track action plans and follow up on pending deliverables to ensure timely bid completion.

We are seeking a highly organized and proactive Administrative Secretary to join our dynamic team. In this pivotal role, you will be responsible for providing administrative support to ensure our office runs smoothly and efficiently. Your duties will include managing correspondence, scheduling appointments, and maintaining files while also assisting with various office projects.

Join our dynamic team as a Contracts Administrator at Egis Group in Riyadh. In this pivotal role, you will manage and oversee all aspects of contract administration to ensure compliance and efficiency. Your expertise will be vital in negotiating terms, maintaining records, and providing essential support throughout the contract lifecycle.

Join our team as an Administrative Secretary where you will play a crucial role in supporting our operations and enhancing productivity. This position involves managing schedules, organizing meetings, and ensuring the smooth running of administrative tasks. Your attention to detail and proactive approach will contribute significantly to the overall efficiency of our organization.

The Associate - Administration Operations at Six Flags Qiddiya City and Aquarabia plays a crucial role in enhancing the efficiency of the administrative operations team. This position involves supporting various administrative functions across departments, ensuring smooth operational processes. Responsibilities include maintaining organized documentation, scheduling meetings, tracking inventory supplies, and providing essential support to facilitate seamless administrative workflows.Key Responsibilities: Assist in managing operational documents, ensuring they are accurate and easily accessible. Prepare reports and presentations for team meetings and departmental updates as needed. Support the team in maintaining schedules, records, and filing systems. Coordinate the procurement process, including raising purchase requests and tracking order fulfillment. Assist with inventory management and supply tracking to ensure necessary resources are available. Participate in audits and compliance checks by gathering required documentation and data. Provide general administrative support to the operations team as required.

Join our dynamic team at Jobs for Humanity as a Government Portal Administrator. We are seeking a dedicated and skilled professional to manage and optimize our government portal. This role is vital in ensuring seamless interaction between citizens and government services. Your primary responsibilities will include monitoring portal performance, troubleshooting issues, and implementing improvements to enhance user experience. You will work closely with government officials and the IT team to ensure that the portal meets the needs of the community effectively.

We are seeking a proactive and organized Office Administrator to join our dynamic team in Riyadh. In this role, you will be instrumental in ensuring the smooth operation of our office, supporting various administrative tasks, and contributing to a positive workplace environment.

Job Overview:We are in search of a highly organized and proactive Office Administrator to play a crucial role in supporting our expanding operations in Riyadh. This position is essential for facilitating smooth daily activities at our KSA headquarters and providing top-tier support to both local and international leadership. You will be the key coordinator for executive schedules, office arrangements, and important stakeholder visits. The ideal candidate will be a resourceful problem-solver capable of managing complex logistics—from liaising with government PROs to organizing workshop catering—efficiently and professionally.Your Key Responsibilities:Executive Support: Oversee intricate meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring efficient time management and avoiding overlaps.Meeting & Visit Logistics: Manage all elements of meetings and official visits, including venue reservations, guest security access, preparation of materials, and attendee coordination.Office Operations: Assist with the initial setup of the Riyadh office and oversee daily operations, including supplies management, facility upkeep, and workplace standards.Vendor & Service Coordination: Serve as the primary liaison for external service providers, including IT support, building management, PRO services, and general vendors.Stakeholder Hosting: Deliver exceptional hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming atmosphere.Event & Workshop Management: Spearhead the logistical planning for events, workshops, and office openings, including managing catering, audio-visual requirements, and guest invitations.Record Keeping: Maintain detailed records of official correspondence, meeting minutes, and invitations to ensure an organized filing system, both digital and physical.Administrative Tasks: Perform various administrative duties such as expense processing, travel arrangements, and providing ad-hoc support for project teams.

Join our team as an Administrative Assistant, where your organizational skills and proactive attitude will play a crucial role in supporting our operations and enhancing team productivity. This position requires exceptional communication skills, attention to detail, and a strong ability to multitask in a fast-paced environment.As an Administrative Assistant, you will be responsible for managing schedules, coordinating meetings, and ensuring that office operations run smoothly. You will also handle correspondence and assist with project management tasks.

Join our team as an Office Administrator, where you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will include managing office supplies, organizing files, and assisting with administrative tasks to support our team. We are looking for a highly organized individual with a proactive attitude and excellent communication skills.

Join JASARA PMC as a dedicated Document Controller where your expertise will play a crucial role in managing and organizing project documentation. In this essential position, you will ensure that all documents are accurate, compliant with our company's standards, and easily accessible for various teams. Your responsibilities will involve filing, archiving, and distributing key documents, while collaborating across departments to streamline information flow. We are looking for a detail-oriented individual with exceptional organizational skills and relevant experience in document control processes.

We are seeking a skilled Tendering & Procurement Administrator to oversee and enhance our tendering operations. In this pivotal role, you will monitor procurement portals and facilitate the comprehensive bid submission process. You will serve as the primary coordination hub connecting Business Development (BD), procurement, and leadership teams, ensuring prompt identification and submission of lucrative opportunities.Key ResponsibilitiesTendering Inbox & Opportunity Tracking• Efficiently manage the tendering inbox and assess incoming RFPs/RFQs.• Identify pertinent opportunities and ensure they are accurately uploaded to the RFP tracker.• Keep precise and updated tracking of all opportunities to ensure no deadlines are missed.Portal Monitoring & Management• Vigilantly monitor procurement and vendor portals such as:• Etimad Platform• SAP Ariba• Download RFP documents, track updates, and manage deadlines effectively.Bid Submission Support• Collaborate closely with the BD team and leadership to address opportunities.• Prepare and organize all submission requirements and necessary documents.• Ensure final submissions are uploaded on portals within set deadlines, guaranteeing compliance with all requirements.Vendor Registration• Register the company as a vendor on relevant client platforms.• Submit necessary documentation and maintain current company profiles.• Monitor and follow up on the registration status diligently.Internal Coordination• Circulate opportunities and updates efficiently with the BD team and leadership.• Proactively follow up to ensure alignment and timely actions across all teams.

Are you ready to transform the way we work and make a significant impact in people's lives? Do you seek an inspiring environment where innovation and creativity thrive? If you answered yes, then we have the perfect opportunity for you!Join UXBERT Labs, a leading digital and user experience design agency in the GCC, collaborating with renowned brands like STC, Amazon, and Gucci. As part of the Supertech Group, which also includes Hala Yalla, Saudi Arabia's premier private event ticketing platform, and Kafu Games, the largest esports tournament platform in the MENA region, you will be at the forefront of technological advancement.Key Responsibilities:Design and develop IT processes from the ground up, including system setup, documentation, onboarding, and offboarding procedures, with a focus on establishing a new IT Service Management center.Manage user accounts and devices, ensuring seamless onboarding for new employees and secure offboarding for departing staff.Configure and maintain communication systems, including Gmail and Google Workspace, to enhance collaboration across teams.Oversee hardware procurement, including sourcing and troubleshooting mobile devices and laptops, ensuring optimal functionality for users.Demonstrate expertise in OS and software management on both Mac and Windows platforms, handling installations, configurations, and security updates.Provide hands-on IT support, efficiently managing support tickets to resolve hardware and software issues promptly.Implement and uphold IT processes using ITIL and ITSM methodologies, focusing on change management and incident resolution.Maintain meticulous records of digital assets and device inventory, ensuring compliance and control.Support a team of 30-40 staff members, including remote employees, fostering collaboration and training on best practices.Perform general administrative functions, including data reporting and ensuring documentation is current and accessible.

We are looking for a dedicated and highly organized Executive Administrative Assistant to join our team at Jobs for Humanity. In this role, you will be responsible for providing comprehensive administrative support to our executive team, ensuring smooth operations and effective communication within the organization.The ideal candidate is proactive, detail-oriented, and possesses excellent multitasking abilities. You will manage schedules, coordinate meetings, prepare reports, and assist with various administrative tasks to enhance productivity.

Join our dynamic team at Jobs for Humanity as an Administrative Secretary. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring efficient office operations, and assisting with various clerical tasks. Ideal candidates will possess strong organizational skills and a passion for facilitating a positive workplace environment.

Join the dynamic team at Six Flags & AquArabia Qiddiya City as an Executive Administrative Assistant. In this pivotal role, you will provide essential support to the Division Leader and assist other team members with various projects and tasks.Key Responsibilities:Adhere to Six Flags Qiddiya’s code of conduct and ethical standards.Promote and embody the vision, mission, and values of Six Flags Qiddiya.Assist in achieving organizational goals by performing tasks as directed.Contribute to team development by sharing knowledge and expertise.Provide comprehensive administrative support on a daily basis.Manage high volumes of incoming calls for the Line Manager.Compile reports and conduct analyses for the Line Manager and relevant departments.Sort and prioritize incoming mail; route outgoing items effectively.Prepare materials for meetings and special events to ensure smooth operations.Foster relationships with other department heads within the park.Document minutes during meetings and create various reports as required.Develop PowerPoint presentations for departmental needs.Maintain the department's filing system and data archiving.Handle requests and order office supplies for the Line Manager.Coordinate travel arrangements and complete expense reports for the Line Manager.Address guest concerns, inquiries, and feedback professionally.Draft emails and written correspondence as needed.Ensure compliance with the Record Policy.Create and manage park duty schedules.Take and distribute notes during staff meetings.Perform other duties as assigned.