Assistant to the CEO - Planning and Excellence

Role overview The Assistant to the CEO - Planning and Excellence at gathern works closely with the CEO in Riyadh, providing direct support for strategic initiatives and daily priorities. This position requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities at once. Main responsibilities Coordinate proje…

We are seeking an exceptional Executive Assistant to the CEO to join our dynamic team in Riyadh, Saudi Arabia. This role is ideal for a proactive and highly organized individual who excels in fast-paced environments and is adept at managing complex administrative and operational tasks at the executive level. Key Responsibilities: Deliver comprehensive support to the CEO, including calendar management, meeting coordination, travel logistics, and handling of confidential communications. Serve as a vital intermediary between the CEO and various internal departments, external partners, and stakeholders. Facilitate cross-departmental collaboration to ensure alignment with executive priorities and organizational goals. Prepare and draft professional reports, presentations, and formal communications. Organize meeting agendas, record detailed minutes, and follow up on action items. Handle sensitive issues with discretion and professionalism. Comprehend organizational policies and procedures to ensure smooth implementation and enhance operational efficiency. Monitor departmental and individual KPIs, produce weekly performance reports, and conduct evaluations for staff and department heads, tracking progress towards monthly and quarterly objectives. Collaborate with internal teams to aid the development and enhancement of the organization’s ERP system, improving digital workflows and operational transparency. Requirements: Fluent in Arabic and English, with excellent written and verbal communication skills. A minimum of 7 years of experience in executive or C-level support roles. Exemplary organizational, problem-solving, and multitasking abilities. Capability to work independently, manage competing priorities, and adhere to tight deadlines. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and contemporary communication tools. A Bachelor's degree in business administration, communications, or a related field is preferred. Preferred Qualities: Experience in fast-paced, multinational or regional companies. Strong attention to detail and excellent interpersonal skills. Exemplary discretion, loyalty, and a pronounced sense of responsibility.

We are on the lookout for a distinguished Executive Assistant to the CEO who will provide essential strategic, administrative, and operational support to the Chief Executive Officer and the Executive Office. This pivotal role necessitates outstanding judgment, agility, discretion, and the capability to function smoothly in a fast-paced, high-demand executive setting.The perfect candidate will be inherently proactive, detail-oriented, highly organized, and adept at anticipating the CEO’s needs before they manifest. This position is ideal for someone who flourishes under pressure, expertly manages multiple priorities, and consistently maintains the highest standards of professionalism and confidentiality.Key Responsibilities Efficiently manage and enhance the CEO’s calendar, including meetings, invitations, and intricate travel logistics. Monitor and follow up on all requests, directives, and action items initiated by the CEO with both internal and external stakeholders, ensuring prompt execution. Proactively remind and brief the CEO on pending issues that require review, approval, or action. Act as the primary coordination and communication liaison between the CEO and internal/external parties. Create high-quality meeting materials, executive briefs, agendas, and conduct post-meeting follow-ups. Maintain organized and structured records, ensuring immediate access to crucial information. Continuously seek ways to improve efficiency, workflow, and time management for the CEO. Leverage AI and productivity tools (including ChatGPT) to streamline tasks, enhance productivity, and support executive decision-making. Collaborate closely with cross-functional teams to ensure alignment and smooth execution of strategic priorities. Display flexibility by working outside standard office hours, including evenings or weekends, as dictated by the CEO’s schedule.Requirements Must be based in Riyadh, Saudi Arabia, with the capacity to work full-time from the office. Full professional fluency in Arabic and English (both spoken and written). A Bachelor's degree is preferred, alongside strong written and verbal communication skills. A minimum of 3 years of experience directly supporting a CEO, senior executive, or business owner. Exceptional organizational capabilities, strong memory, and excellent follow-up discipline. Highly proactive; possesses the ability to anticipate needs and take initiative without awaiting instructions. Proven proficiency in AI tools such as ChatGPT, Copilot, and other productivity technologies. Capability to work flexibly, including evenings or weekends when required. Complete discretion, professionalism, and unwavering commitment to confidentiality.

We are looking for a dynamic and exceptionally skilled Executive Assistant to the CEO who will provide comprehensive strategic, administrative, and operational support to our Chief Executive Officer and the Executive Office. This pivotal role demands outstanding judgment, agility, discretion, and the ability to thrive in a fast-paced, high-pressure executive environment.The ideal candidate will be inherently proactive, detail-oriented, and highly organized, capable of anticipating the CEO’s needs ahead of time. This position is perfect for an individual who excels under pressure, adeptly manages multiple priorities, and consistently maintains the highest standards of professionalism and confidentiality.Key ResponsibilitiesEfficiently manage and optimize the CEO’s calendar, including scheduling meetings, managing invitations, and arranging complex travel itineraries.Monitor and follow up on all requests, directives, and action items initiated by the CEO with both internal and external stakeholders, ensuring timely execution.Proactively remind and prepare the CEO regarding pending matters that require review, approval, or action.Act as the primary liaison and communication conduit between the CEO and other parties, both internal and external.Prepare high-quality meeting materials, executive summaries, agendas, and post-meeting follow-ups.Maintain well-organized records and ensure immediate access to critical information.Continuously seek out opportunities to enhance efficiency, workflow, and time management for the CEO.Leverage AI and productivity tools (including ChatGPT) to streamline tasks and enhance executive decision-making.Collaborate closely with cross-functional teams to ensure alignment and seamless execution of priorities.Exhibit flexibility by being available to work outside standard office hours, including evenings or weekends, as required by the CEO’s schedule.

POSITION OVERVIEW:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in ensuring the smooth operation of the executive office. Your role will involve greeting visitors, managing office supplies, supervising administrative staff, overseeing budgets, and assisting with various administrative tasks, including meeting scheduling.KEY RESPONSIBILITIES:Assist with all administrative tasks delegated by the CEO.Provide necessary administrative support, including scheduling meetings, maintaining calendars, conducting research, and generating reports as required by the CEO.Manage the CEO's calendar and resolve any scheduling conflicts that arise.Prepare and format correspondence for internal and external communication, including memos, emails, presentations, and reports for the CEO.Oversee the inventory of office supplies, placing orders as needed and keeping the CEO informed.Sort incoming emails and deliveries while managing outgoing communications for the CEO.Attend meetings and draft minutes as required.Assist in planning office layouts and coordinating office relocations.Identify and implement opportunities for improving office processes and management.Establish and maintain organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll, and scheduling as assigned.Ensure the confidentiality and security of CEO personnel files.Assign and oversee clerical and secretarial functions.Coordinate travel arrangements and develop detailed itineraries.Maintain a high level of professionalism and confidentiality in all matters.Perform additional related duties as required.

As an Operations Excellence Senior Manager at Delivery Hero, you will play a pivotal role in enhancing operational efficiencies and driving strategic initiatives across our organization. Your expertise will be instrumental in optimizing processes, improving service delivery, and fostering a culture of continuous improvement. We are looking for a dynamic leader who can inspire teams and implement innovative solutions to elevate our operational standards.

Who Are WeWelcome to Foodics! As a premier ecosystem for restaurant management and payment technology, we have been transforming the MENA region since our inception in 2014, headquartered in Riyadh with a presence in five countries, including UAE, Egypt, Jordan, and Kuwait. Currently, we proudly serve clients in over 35 countries globally. Our groundbreaking solutions have facilitated the processing of over 6 billion orders, solidifying our status as one of the fastest-growing SaaS companies in the region. Our success is further evidenced by three funding rounds, the latest of which raised $170 million, marking the largest SaaS funding round in MENA, enabling us to enhance our innovative capabilities and better support business owners.The Role at a GlanceWe are on the lookout for a dynamic and analytical Business Manager to join the CEO Office. This pivotal role will partner closely with the CEO and the executive leadership team to spearhead strategic initiatives, manage cross-functional projects, and enhance business performance management.The ideal candidate will possess a robust background in business management or consulting and thrive in a dynamic, high-stakes executive environment.Key ResponsibilitiesSupport the CEO in strategizing and implementing critical business initiativesLead and synchronize cross-departmental projectsPrepare executive-level presentations, detailed reports, and board meeting materialsPerform market research, conduct financial analyses, and track performance metricsMonitor key performance indicators and assist in business performance managementIdentify opportunities for operational enhancements and implement best practicesFacilitate decision-making through structured analysis and strategic insightsAct as a liaison between internal and external stakeholders on behalf of the CEO Desired QualificationsBachelor’s degree in Business Administration, Management, Finance, or a related field (MBA preferred)3–5 years of relevant experience in business management, strategy, or consultingExperience at a prestigious consulting firm is highly desirableDemonstrated experience collaborating with senior leadership or executive teamsExceptional analytical and problem-solving capabilitiesOutstanding communication and presentation skillsStrong business acumenProficient in managing multiple priorities in a fast-paced settingExcellent stakeholder management skillsHigh level of discretion and professionalismFluent in Arabic and English (both written and spoken) is essentialWhat We OfferJoin us at Foodics, where we foster an inclusive and diverse culture that promotes innovation and flexibility in the workplace. We provide highly competitive compensation packages and a range of benefits designed to support your professional growth and well-being.

Are you passionate about your work and eager to create a positive impact? Do you aspire to transform lives and challenge the status quo? Join our dynamic team at webook.com, the leading event ticketing and experience booking platform in Saudi Arabia, renowned for its cutting-edge technology and agility. We have facilitated over 2 billion sales, supporting some of the Kingdom's largest mega-events.Position Overview:We are in search of a motivated and meticulous Project Manager to collaborate directly with the CEO in steering strategic initiatives and executing pivotal projects across the organization. This position is perfect for a candidate with over 4 years of project management experience, seeking to elevate their career within an executive setting.Key Responsibilities:Collaborate with the CEO to establish project objectives, scope, and deliverables that align with the company’s vision and goals.Develop and oversee project plans, timelines, action points, dashboards, and budgets, ensuring projects are executed and delivered on schedule.Monitor project progress, identify risks and challenges, and propose actionable solutions.Facilitate coordination among cross-functional teams to guarantee effective collaboration and resource management.Provide regular project updates, dashboards, and reports to the CEO and stakeholders, highlighting project status, key metrics, and challenges.Lead meetings to ensure project milestones are achieved and responsibilities are clearly assigned.Assist the CEO with high-priority tasks, maintaining alignment with broader business objectives.Ensure comprehensive documentation of all project activities and conduct post-project evaluations to identify areas for improvement.

We are seeking a highly skilled Executive Assistant to support our CEO in Riyadh, Saudi Arabia. The ideal candidate will be a proactive and exceptionally organized professional, adept at managing intricate administrative and operational tasks at the executive level within a fast-paced environment. Key Responsibilities:Offer comprehensive support to the CEO, managing calendars, meetings, travel arrangements, and confidential communications.Serve as a pivotal liaison between the CEO and various internal departments, external stakeholders, and key partners.Facilitate coordination across departments to ensure alignment with executive priorities and strategic goals.Draft professional reports, presentations, and formal communications.Prepare meeting agendas, take detailed minutes, and ensure follow-up on action items.Handle sensitive issues with utmost confidentiality and professionalism.Understand and implement organizational policies and procedures to streamline daily operations and enhance workflow efficiency.Monitor departmental and individual KPIs, prepare weekly performance reports, and conduct evaluations for staff and department heads, tracking progress towards monthly and quarterly objectives.Collaborate with internal teams to enhance the development and optimization of the organization's ERP system, improving digital workflows and operational transparency.

As a Senior Planning Engineer at Hanmiglobal Saudi, you will be instrumental in overseeing and optimizing project timelines. Your expertise will ensure that project schedules align with contractual obligations, facilitating timely project delivery. In this key role, you will be tasked with comprehensive planning, scheduling, and progress reporting, while proactively identifying potential risks and advising on corrective measures.Key ResponsibilitiesInitiate, review, and approve baseline, revised, recovery, update, and lookahead schedules to maintain project momentum.Update milestone schedules during the mobilization phase and distribute revised schedules post-approval by the Project Director.Monitor weekly progress reports to accurately reflect the actual project status, including dates, percentage completion, and planned activities.Inform the Senior Resident Engineer about deviations from budgeted man-hours or scheduled time, adjusting schedules and resources as necessary.Ensure that project submittals by the Contractor comply with all contract requirements.Review and provide feedback on Contractors’ manpower planning, cost-loaded schedules, and submittal logs.Track Contractors’ progress against the approved program and report any delays to the Resident Engineer.Analyze Contractors’ progress reports, revised programs, and time extension requests, providing constructive feedback.Prepare monthly progress reports in collaboration with Quantity Surveyors and other engineering professionals.Evaluate Contractors’ claims and variation orders employing effective delay analysis techniques.

We are seeking a highly skilled and experienced Planning Manager to join our team at jasarapmc. In this pivotal role, you will oversee planning operations, ensuring that projects are executed efficiently and effectively to meet our clients' needs. You will work closely with cross-functional teams to develop strategies that align with our organizational goals.

Description:Join the dynamic team at JASARA PMC as a Mobility Planning Specialist, where your expertise will shape the future of urban transport solutions. We are seeking a highly skilled professional who will play a pivotal role in developing comprehensive master plans for transportation and urban planning, with a focus on horizontal mobility solutions. Your strategic insights will be crucial in enhancing the efficiency, accessibility, and sustainability of transportation networks.In this collaborative role, you will partner with architects, engineers, and urban planners to devise integrated transport solutions that address the challenges of urban growth and development. You will analyze existing transport systems, project future mobility demands, and present innovative strategies to improve connectivity and mobility across urban landscapes.Key Responsibilities: Formulate and execute master plans for transport systems within urban planning initiatives. Evaluate current mobility patterns and pinpoint opportunities for enhancement. Work closely with interdisciplinary teams to merge transportation solutions with urban design. Anticipate future transport needs and devise strategies accordingly. Engage with diverse stakeholders, including government entities, community organizations, and private sector partners, to gather support for mobility projects. Create comprehensive reports, presentations, and actionable recommendations for decision-makers. Stay abreast of trends in transportation technology and urban development to recommend forward-thinking solutions. Ensure compliance with applicable regulations and standards throughout all planning processes. Host workshops and public consultations to discuss mobility planning approaches. Support the formulation of policies and plans that foster sustainable and equitable transportation options.

Join our dynamic Corporate Marketing team as a Media Planning Manager, where you will play a pivotal role in crafting and executing the paid media strategy for both the Esports World Cup (EWC) and the Esports Nations Cup (ENC). This full-time position, reporting to the Director of Corporate Marketing, is based in Riyadh, Saudi Arabia.Role Overview: As the Media Planning Manager, you will lead media planning, channel selection, and budget allocation while managing the daily execution and optimization of media activities. You will collaborate closely with both internal marketing teams and external partners to ensure that our media strategies are data-driven, effectively implemented, and aligned with the overarching creative and campaign goals.Key Responsibilities:Formulate and oversee the paid media strategy for EWC and ENC across global and regional markets.Convert marketing objectives into actionable media plans with defined target audiences, channel strategies, KPIs, budgets, and timelines.Work in tandem with creative, social, content, and product teams to ensure integration and coherence of media plans with campaign narratives.Develop comprehensive media plans that encompass digital, social, programmatic, search, video, outdoor, and regional channels.Utilize market insights, audience analytics, and competitive assessments to optimize budget allocation throughout various campaign phases: Announce, Hype, Live, and Celebrate.Ensure media plans align with both performance metrics and brand awareness objectives to strengthen the EWC and ENC brands.Manage day-to-day media execution, ensuring precision, quality, and timely delivery across all channels.Oversee external partners by providing comprehensive briefs, tracking progress, and ensuring high-quality execution of media placements.Coordinate with social, PR, influencer, creative, and digital teams to maintain cohesive execution across paid and owned channels.Review and validate outputs, including media plans, budgets, placements, and tracking documents for accuracy.Present performance insights to internal stakeholders, offering recommendations for future improvements.Conduct post-campaign evaluations to assess effectiveness, ROI, and key learnings.

JASARA PMC is on the lookout for a passionate and meticulous Planning Engineer to become a vital part of our dynamic team. In this role, you will take charge of the creation and oversight of project schedules, ensuring that all projects are completed promptly and within budgetary constraints. You will collaborate closely with project managers, engineers, and various stakeholders to harmonize project objectives with strategic goals, playing a key role in the successful delivery of social infrastructure initiatives in alignment with Saudi Arabia’s Vision 2030.

As a Senior Planning Engineer, you will spearhead the planning, scheduling, and monitoring of significant construction and infrastructure projects. The ideal candidate will possess a robust background in project controls, advanced planning tools, and construction methodologies. Duties and Responsibilities: Develop, monitor, and update project schedules using industry-standard planning software such as Primavera P6 and MS Project.Direct the planning and scheduling efforts from project inception through to completion.Analyze project performance, identify risks and delays, and recommend corrective measures.Prepare and maintain comprehensive baseline schedules and periodic updates.Integrate cost and schedule data to facilitate Earned Value Management (EVM).Engage in project meetings, providing insights on schedule impacts and recovery strategies.Collaborate with engineering, procurement, construction, and management teams to ensure schedule alignment.Create resource-loaded schedules and monitor productivity and resource usage.Generate progress reports, dashboards, and presentations for both internal and external stakeholders.Ensure compliance of all planning and scheduling work with organizational and contractual standards.

Join the innovative team at JASARA PMC as a Senior Planning Engineer, where your expertise in project planning and scheduling will play a crucial role in the successful delivery of high-profile construction projects. In this pivotal position, you will be responsible for developing detailed project timelines and ensuring that all deliverables align with our strategic goals. You will work closely with a diverse group of stakeholders, including project managers, engineers, and contractors, to create effective project strategies, monitor progress, and proactively implement corrective measures when necessary. This role demands strong analytical skills and leadership capabilities to enhance efficiency and precision across all project phases.

Join JASARA PMC as a Senior Planning Engineer, where you will play a pivotal role in advancing our project management initiatives. Your expertise will be crucial in developing, implementing, and controlling robust project management processes, ensuring the successful delivery of key infrastructure projects across Saudi Arabia. You will monitor project performance, conduct data analysis, and provide insights to effectively manage project timelines, budgets, and resources.Key Responsibilities Establish and oversee project control processes encompassing cost management, scheduling, and risk assessment. Analyze and interpret project data to track performance metrics and identify significant trends. Produce detailed reports for management and stakeholders regarding project progress. Collaborate with diverse teams to create comprehensive project plans and schedules. Manage project changes, assessing impacts on budget and timeline. Conduct audits and reviews of project control methodologies to ensure adherence to standards. Provide training and guidance to project teams on best practices in project controls.

We are seeking a dedicated and detail-oriented Product Planning Supervisor to join our dynamic team. This role is essential in ensuring precise demand forecasts, optimal inventory levels, and seamless product availability across all channels, including showrooms, e-commerce, and key accounts. The successful candidate will collaborate closely with the Sales, Purchasing, and Logistics teams to achieve sales targets, enhance service levels, and improve inventory turnover.Key Responsibilities:Supply Planning and Replenishment: Transform approved demand plans into actionable supply and replenishment strategies for warehouses and branches.Coordinate with Purchasing to manage purchase orders and ensure timely product availability.Maintain optimal stock levels across all items and locations, focusing on both fast- and slow-moving products.Utilize the ERP D365 system to manage safety stock levels and reorder parameters based on demand variability and supplier performance.Proactively monitor open purchase orders and incoming shipments to prevent availability gaps.Leverage statistical forecasting tools and ERP reports to create and validate demand forecasts.Engage with Sales, Marketing, and Category Management during demand review/S&OP meetings to discuss and refine forecasts.Track forecast accuracy and bias, making necessary adjustments.Work with Product Management and Marketing on product launches and promotional allocations.Monitor aging and slow-moving stock, suggesting actions to mitigate obsolescence.Reporting and Analysis:Compile regular reports detailing forecast accuracy, service levels, product availability, stock aging, and overall performance metrics.Analyze stock-out causes and excess stock scenarios, proposing solutions for improvement.

Jobs for Humanity is seeking a Group Financial Planning & Reporting Specialist to join our dynamic team in Riyadh. In this pivotal role, you will be responsible for enhancing our financial reporting processes, enabling strategic decision-making through comprehensive data analysis and reporting.Your expertise will contribute to our goal of supporting diverse communities by ensuring transparency and accuracy in financial operations. You will collaborate closely with cross-functional teams to provide insights that drive efficiency and growth.

Role Overview JASARA PMC is hiring a Senior Manager, Project Planning to oversee the planning function for a major mixed real estate program in Riyadh. This leadership role focuses on developing, monitoring, and controlling project schedules to support successful project delivery. What You Will Do Lead and mentor a team of planners responsible for project scheduling and planning activities. Collaborate with project stakeholders to promote effective planning practices and drive project performance. Ensure project schedules are developed and maintained with attention to detail and accuracy. Monitor progress and control schedules to minimize risks and support timely project execution. Align planning strategies with organizational goals and optimize resource allocation. Encourage continuous improvement within the planning team and across project processes. Location This position is based in Riyadh, Riyadh Province, Saudi Arabia.