Dynamic Office Manager

Are you eager to find fulfillment in your career? Do you aspire to create a meaningful impact and enhance the lives of others? Would you like to collaborate with a team dedicated to transforming the mundane into the extraordinary?If so, your search ends here! webook.com stands as Saudi Arabia's premier event ticketing and experience booking platform, recogni…

We are seeking an innovative and organized Office Manager to join our team at Jobs for Humanity. In this role, you will be pivotal in ensuring the smooth operation of our office and supporting our team members to deliver their best work.

Join our team as an Office Manager and Financial Administrator, where you will play a crucial role in ensuring our operations run smoothly and efficiently. You will oversee daily administrative tasks, manage financial records, and support our team in achieving their goals. Your expertise in finance and administration will be key to fostering an organized and productive workplace.

Taj HR is seeking a dynamic and experienced Virtual Office and Coworking Manager to lead the management and operations of our virtual office and coworking spaces. The ideal candidate will cultivate a productive and inviting atmosphere for our clients while ensuring seamless execution of all administrative functions.Key Performance Indicators for Virtual Office and Coworking:Achieve a conversion rate of 50% for Virtual Office and Coworking inquiries.Maintain client churn below 60%.Work towards accommodating 200 coworkers.Increase the Virtual Office package count by 20% annually.Drive month-over-month and year-over-year revenue growth.Surpass the operating profit targets set with your General Manager.Limit the monthly loss on product sales to within projected amounts.Keep team turnover below 40% per annum.Essential Attributes:Positive Attitude: Enthusiastic, confident, approachable, and always smiling.Communication Skills: Active listener who is friendly, respectful, responsive, and confident.Customer Service Orientation: Genuine interest in helping others and fostering subscriptions.Professionalism: Committed to the business, well-presented, and career-focused.Leadership: Leads by example, engages team members, makes informed business decisions, and is proactive.Management Skills: Effective time management, attention to detail, and problem-solving abilities.Results Driven: Highly motivated to achieve goals and succeed.Culture Fit: Brings positive energy, adheres to systems, and contributes value.Management Position Overview:Sales Responsibilities:Understand the process of creating a buyer and the sales techniques specific to Virtual Office and Coworking.Communicate the unique features that contribute to client success enthusiastically.Sign up Virtual Office inquiries over the phone and schedule tours for Office and Coworking inquiries.Ensure each inquiry receives a demonstration of our communication and technology systems, highlighting their effectiveness.Master and oversee the 'Trip to Sale' for all inquiries, training your team to effectively manage inquiries and guide them towards conversion.

Join our team as an Office Administrator, where you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will include managing office supplies, organizing files, and assisting with administrative tasks to support our team. We are looking for a highly organized individual with a proactive attitude and excellent communication skills.

Join the innovative and fast-paced team at JASARA PMC as our new PMO Manager. In this key leadership role, you will spearhead the implementation of project management best practices throughout the organization. Your primary objective will be to oversee the Project Management Office (PMO) while ensuring that all projects align with our strategic goals and deliver maximum value.As a vital member of our team, you will develop robust project governance frameworks, methodologies, and performance metrics, driving efficiency and effectiveness in project execution. Collaborating closely with project managers, stakeholders, and executive leadership, you will be instrumental in fostering project success and facilitating a culture of continuous improvement within JASARA PMC.Responsibilities Design and implement PMO strategies, processes, and standards to optimize project delivery. Track and report project performance, ensuring alignment with organizational objectives and available resources. Lead project prioritization and resource allocation efforts to maximize project value. Conduct regular project assessments and audits to identify risks, challenges, and improvement opportunities. Offer training and support to project managers and teams regarding PMO methodologies and best practices. Ensure adherence to project management standards, tools, and documentation protocols. Collaborate with stakeholders to develop comprehensive project portfolios and manage project budgets. Promote continuous improvement in project management processes through sharing lessons learned and best practices. Serve as a primary contact for project management inquiries and guidance within the organization.

Join our vibrant team as a Front Desk Officer, where you'll be the welcoming face of our organization. As the first point of contact, you will ensure a friendly and efficient atmosphere for visitors, clients, and employees alike. If you possess exceptional organizational skills and a passion for customer service, we want to hear from you!Job Purpose:The Front Desk Officer will oversee the reception area, warmly greet visitors, and efficiently manage all incoming calls and inquiries. Your role will be crucial in maintaining smooth front office operations, scheduling appointments, keeping precise visitor logs, and guiding individuals to the relevant staff or departments promptly and courteously.Job Duties and Responsibilities:Oversee the reception area and welcome visitors with professionalism.Manage incoming calls and respond to inquiries effectively.Schedule appointments and maintain organized visitor logs.Direct individuals to the appropriate staff or departments as needed.

Join Our Team as a Risk Officer! Welcome to Foodics! We are a pioneering restaurant management ecosystem and payment technology provider, established in 2014. Based in Riyadh, we have expanded our operations across five countries, including the UAE, Egypt, Jordan, and Kuwait. Currently, we serve clients and partners in over 35 countries globally. Our innovative solutions have successfully processed more than 6 billion orders, positioning Foodics as one of the fastest-growing SaaS companies in the MENA region. With significant investment backing, including a recent funding round of $170 million, we are enhancing our capabilities to support business owners effectively.About the Role As a Risk Officer at Foodics, you will play a vital role in the development and maintenance of our risk management framework. Collaborating closely with the Risk Lead, you will ensure that the company's risk exposures are identified, assessed, and managed in alignment with our risk appetite while adhering to regulatory requirements and industry best practices.Your Responsibilities:Regulatory Compliance Support:Analyze SAMA regulations pertinent to Foodics' operations, focusing on licensing, capital adequacy, and reporting.Assist in developing and updating risk policies and procedures compliant with regulatory guidelines.Support the preparation and submission of required reports to regulatory bodies such as SAMA.Risk Assessment & Analysis:Engage in risk identification activities across operational, financial, credit, market, and cybersecurity domains.Contribute to enhancing the company’s risk management framework and risk register.Assist in designing and executing stress tests and scenario analyses.Training & Awareness:Help develop and deliver training sessions on risk management principles and compliance requirements.Communicate risk-related updates and practices to relevant teams and stakeholders.Monitoring & Reporting:Support ongoing monitoring of risk exposures and the effectiveness of mitigation strategies.Assist in preparations for internal and external audits and follow up on audit findings.Prepare routine risk reports and dashboards for management review.Documentation & Process Support:Ensure accurate documentation of risk assessments, decisions, and procedures.Maintain organized records in compliance with internal and regulatory standards.Key Deliverables:Risk assessment reports.Updated risk registers.Training materials and session summaries.Risk mitigation action plans.

Join our dynamic team as a Back Office Key Account Manager! In this pivotal role, you will oversee and manage key accounts, ensuring that our clients receive exceptional service and support. You will be responsible for developing strong relationships with clients, understanding their needs, and providing tailored solutions to enhance their experience with our company.

Who Are WeWelcome to Foodics! As a premier ecosystem for restaurant management and payment technology, we have been transforming the MENA region since our inception in 2014, headquartered in Riyadh with a presence in five countries, including UAE, Egypt, Jordan, and Kuwait. Currently, we proudly serve clients in over 35 countries globally. Our groundbreaking solutions have facilitated the processing of over 6 billion orders, solidifying our status as one of the fastest-growing SaaS companies in the region. Our success is further evidenced by three funding rounds, the latest of which raised $170 million, marking the largest SaaS funding round in MENA, enabling us to enhance our innovative capabilities and better support business owners.The Role at a GlanceWe are on the lookout for a dynamic and analytical Business Manager to join the CEO Office. This pivotal role will partner closely with the CEO and the executive leadership team to spearhead strategic initiatives, manage cross-functional projects, and enhance business performance management.The ideal candidate will possess a robust background in business management or consulting and thrive in a dynamic, high-stakes executive environment.Key ResponsibilitiesSupport the CEO in strategizing and implementing critical business initiativesLead and synchronize cross-departmental projectsPrepare executive-level presentations, detailed reports, and board meeting materialsPerform market research, conduct financial analyses, and track performance metricsMonitor key performance indicators and assist in business performance managementIdentify opportunities for operational enhancements and implement best practicesFacilitate decision-making through structured analysis and strategic insightsAct as a liaison between internal and external stakeholders on behalf of the CEO Desired QualificationsBachelor’s degree in Business Administration, Management, Finance, or a related field (MBA preferred)3–5 years of relevant experience in business management, strategy, or consultingExperience at a prestigious consulting firm is highly desirableDemonstrated experience collaborating with senior leadership or executive teamsExceptional analytical and problem-solving capabilitiesOutstanding communication and presentation skillsStrong business acumenProficient in managing multiple priorities in a fast-paced settingExcellent stakeholder management skillsHigh level of discretion and professionalismFluent in Arabic and English (both written and spoken) is essentialWhat We OfferJoin us at Foodics, where we foster an inclusive and diverse culture that promotes innovation and flexibility in the workplace. We provide highly competitive compensation packages and a range of benefits designed to support your professional growth and well-being.

Are you passionate about your work and eager to create a positive impact? Do you aspire to transform lives and challenge the status quo? Join our dynamic team at webook.com, the leading event ticketing and experience booking platform in Saudi Arabia, renowned for its cutting-edge technology and agility. We have facilitated over 2 billion sales, supporting some of the Kingdom's largest mega-events.Position Overview:We are in search of a motivated and meticulous Project Manager to collaborate directly with the CEO in steering strategic initiatives and executing pivotal projects across the organization. This position is perfect for a candidate with over 4 years of project management experience, seeking to elevate their career within an executive setting.Key Responsibilities:Collaborate with the CEO to establish project objectives, scope, and deliverables that align with the company’s vision and goals.Develop and oversee project plans, timelines, action points, dashboards, and budgets, ensuring projects are executed and delivered on schedule.Monitor project progress, identify risks and challenges, and propose actionable solutions.Facilitate coordination among cross-functional teams to guarantee effective collaboration and resource management.Provide regular project updates, dashboards, and reports to the CEO and stakeholders, highlighting project status, key metrics, and challenges.Lead meetings to ensure project milestones are achieved and responsibilities are clearly assigned.Assist the CEO with high-priority tasks, maintaining alignment with broader business objectives.Ensure comprehensive documentation of all project activities and conduct post-project evaluations to identify areas for improvement.

Join Veeam, the leading Data and AI Trust Company, dedicated to empowering organizations in safeguarding and understanding their data and AI. With a robust presence in over 30 countries and a clientele of more than 550,000 customers globally, we are committed to fostering a secure and resilient environment for the acceleration of safe AI at scale. Our innovative solutions are designed for the convergence of identity, data, security, and AI risk. Become part of our team and help us make a significant impact for some of the most renowned brands in the world.JOB PURPOSE The Office Manager plays a crucial role in ensuring the efficient and seamless operations of our Riyadh office. You will serve as the primary liaison, collaborating closely with management, employees, vendors, and other stakeholders.KEY RESPONSIBILITIES Manage office operations by welcoming visitors and callers, addressing their inquiries, and directing them appropriately.Oversee inventory management, ensuring sufficient stock of essential supplies.Handle mail and deliveries, including sorting and distribution.Maintain the visitor log book.Promote a culture of courtesy, helpfulness, and teamwork within the office.Coordinate with property management for regular maintenance of office premises.Assist the HR & Facilities Director with various tasks as required.Work with the Facilities Manager to monitor space occupancy.Ensure the reception area and meeting rooms are organized and presentable.Answer and direct incoming calls while responding to customer inquiries.Process invoices and manage calendars for appointments, relaying messages to staff and management as necessary.Supervise the performance of day porters and provide guidance.Guarantee timely submission of vendor invoices and maintain accurate records.Contribute to special projects across various organizational teams.Plan and manage office events and meetings.

The Special Project Manager serves as a trusted execution partner for the CEO, tasked with steering high-impact, non-routine initiatives that hold strategic and reputational importance. This role is designed to transform uncertain concepts into structured, risk-mitigated, and execution-ready projects, ensuring swift progress without sacrificing governance, credibility, or institutional integrity.This position is inherently project-based, focusing on time-sensitive initiatives rather than ongoing operations. Success is measured by the ability to clarify ambiguity, facilitate executive decision-making, and ensure seamless transitions of initiatives into operational management.Authority & Decision RightsIndependently design initiatives, pilots, and execution strategiesCollaborate and align with internal teams and external stakeholders within authorized parametersAdvise on go/no-go decisions, escalation procedures, and readiness for transitionFinal decisions on strategic direction, external commitments, and scope alterations rest with the CEOCareer Path / Role EvolutionThis role serves as a springboard for senior leadership, transformation leadership, or general management opportunities. Engaging in complex, CEO-level projects fosters accelerated strategic growth and visibility among executives.Key ResponsibilitiesOversee CEO-sponsored initiatives from Exploration → Build → Pilot → TransitionConvert vague ideas into organized initiatives with clear objectives, success metrics, timelines, and risk assessmentsEnsure initiatives advance swiftly while adhering to governance standards and institutional credibilityRepresent the CEO in high-stakes internal and external scenariosCoordinate across functions such as Legal, Finance, HR, Operations, PMO, and the Executive OfficeDirectly interact with external stakeholders including ministries, regulatory bodies, and international partnersSafeguard the CEO’s authority, positioning, and intentions in all communicationsDismantle complex, unstructured challenges into manageable workstreams and decision pathwaysCreate Initiative One-Pagers, executive summaries, and decision-making packs to alleviate the CEO's cognitive loadAnticipate second- and third-order consequences prior to escalationFunction as a digital power user, utilizing advanced skills in documentation, presentations, tracking, and research toolsEmploy AI-assisted analysis and synthesis methods to enhance the speed, precision, and quality of deliverablesMaintain oversight of logic and judgment while leveraging AI as a tool for execution enhancement, not as a replacementDesign and execute Build & Pilot phases to validate assumptions in real-world settingsGenerate evidence conducive to decision-making about the scalability, iteration, or discontinuation of initiatives.

Bayut is the leading property portal in the Kingdom of Saudi Arabia, dedicated to connecting millions of users with their ideal real estate solutions. We strive to provide an unparalleled online search experience.As a proud member of the Dubizzle Group, Bayut stands strong alongside some of the most recognized classified brands in the market. Together, we support over 200 million monthly users who trust us to deliver the best platform for their real estate needs.The Senior Manager of the Project Management Office (PMO) in Wealth Management is pivotal in overseeing the complete investment deal flow. This position involves close coordination with Wealth Managers situated in prominent global financial hubs and leading a dedicated Project Committee to ensure that all investor engagements are handled consistently. The Senior Manager of the PMO ensures a cohesive organizational approach to managing everything on behalf of the investor.Key Responsibilities:Liaison & CoordinationFacilitate communication between Wealth Managers, clients, and internal teams to align on requirements.Oversee client tracking from pre-sales through execution to post-sales, ensuring smooth interdepartmental coordination.Project Committee Formation and ManagementEstablish PMO Committees tailored to client types (HNWIs, Family Offices, Institutional Buyers) and their specific needs.Develop and manage the Project Committee to adhere to timelines, action items, reporting, and execution.Ensure timely submission of Information Memoranda (IMs) to Wealth Managers for client distribution.Address client escalations and internal conflicts effectively.Accountable for the performance of multiple departments within the Project Committee, promoting a unified approach to execution.Oversee the entire deal flow post-IM acceptance, managing key processes such as payment processing, documentation, and contract finalization.Coordinate additional processes as necessary, including SPV formation, company creation, and property management.Post-Sale ServicesSupervise post-sale services and property management solutions to ensure that clients' investments are well-maintained after deal closure.

About AstroLabs - The Premier Business Expansion Platform in the GulfAstroLabs is at the forefront of facilitating international business expansion in the UAE and KSA, providing essential company incorporation and compliance services. We operate vibrant co-working spaces in both Dubai and Riyadh, and collaborate with governments to implement strategic sector development programs across the GCC.Since our inception in 2013, we have successfully assisted over 1,500 companies in establishing a foothold in the region, making us the preferred choice for startups, SMEs, and large enterprises alike when contemplating expansion into the UAE and KSA.We are proud partners of DMCC (UAE) and MISA (KSA).Our team at AstroLabs is dynamic, high-achieving, and ambitious. We seek individuals who possess a strong drive and passion for growth. In return, we offer a unique career path with rapid advancement opportunities for exceptional performers.Your RoleWe are in search of an enthusiastic and proactive Business Development Manager to spearhead the strategic growth of our private office offerings in Saudi Arabia.In this pivotal role, you will oversee the complete sales cycle, foster robust partnerships, and create new business opportunities to ensure the success of our KAFD private office hub. You will collaborate with key clients, partners, and stakeholders to establish AstroLabs as the premier provider of premium office solutions.This position transcends traditional sales; you will be responsible for pre-selling 21 private offices prior to their launch, positioning AstroLabs as the partner of choice for businesses expanding into Saudi Arabia, and driving revenue through office rentals, expansion services, and compliance solutions.Key ResponsibilitiesSales & Pipeline ManagementAchieve the pre-sale of all 21 private offices within 8 months (minimum 6-month contracts, signed agreements, and deposits).Manage the entire sales cycle: prospecting, outreach, meetings, negotiation, and closing.Promote additional services including HR, PRO & GRO subscriptions, and company incorporation packages.Provide accurate sales forecasts and maintain organized CRM tracking.

As Lendo continues its impressive growth trajectory, we are enhancing our governance and risk management functions to uphold the highest standards of integrity and compliance. The Compliance Unit is pivotal in ensuring that Lendo complies with all relevant laws, regulations, and internal policies. In this essential role, you will provide oversight, offer advisory support, and conduct training across the organization, fostering a robust culture of compliance while safeguarding the business from regulatory, operational, and reputational risks.Key Responsibilities:Establish and maintain effective communication with supervisory and regulatory bodies; monitor and address their observations; collaborate with internal departments to rectify deficiencies on a periodic basis.Implement a risk-based compliance program, incorporating outcomes, inspection observations, and recommendations into regular compliance reports.Identify, document, and evaluate ad-hoc compliance risks across various business activities.Maintain comprehensive compliance and risk registers, including risk assessments and mitigation strategies.Develop quantitative and qualitative metrics for non-compliance risks; leverage technology and data aggregation to create risk indicators and determine if further actions are required.Keep an updated tracker of all regulatory deadlines, ensuring full responsibility and timely submissions.Assist in the development, implementation, and review of compliance programs and policies.Analyze new or revised policies, procedures, and processes; recommend solutions to mitigate potential non-compliance risks.Conduct training and awareness sessions for employees on compliance standards and obligations.Compile, communicate, and clarify relevant laws, regulations, and circulars to all departments; ensure timely integration into each function’s policies and procedures.Collaborate with company staff, providing guidance on everyday compliance-related matters.Maintain a continuously updated database of applicable instructions and circulars, categorized by department, ensuring company-wide accessibility.Recommend approvals for engaging external service providers and verify their compliance with applicable regulatory requirements.

At Unifonic, a proud recipient of the Great Place to Work® accolade, we are an innovative startup within the SaaS sector, transforming business communication. Our vibrant team of 500 dedicated professionals, known as Unifones, is committed to providing exceptional service to over 5000 customer-centric companies.Our collaborative and enjoyable work culture fosters creativity and welcomes fresh ideas. As stakeholders in our company, we are more than just communicators; we are a family. Be part of our exciting journey!Join our team as a Senior Risk Officer!In this role, you will spearhead the development and enhancement of Unifonic’s Enterprise Risk Management (ERM) framework. Your focus will be on the proactive identification, assessment, mitigation, and monitoring of various risks including strategic, operational, technological, regulatory, cybersecurity, privacy, and AI-related risks.Your responsibilities will include:Designing, implementing, and continually improving Unifonic’s Enterprise Risk Management Framework, ensuring alignment with both local and global standards and best practices.Overseeing and managing the Enterprise Risk Register, including the risk taxonomy, scoring methodology, and risk ownership.Conducting periodic risk assessments, workshops, and executive risk reviews across different business units.Tracking emerging risks related to AI, data, regulatory, geopolitical, third-party, cloud, and operational aspects.Evaluating and monitoring compliance risks regarding Saudi and international regulations, including PDPL, NCA ECC, CST, SAMA, CMA, and ISO standards.Translating regulatory requirements into actionable risk controls and mitigation strategies.Assisting with regulatory audits, assessments, and external reviews.Collaborating with teams in Security, Privacy, Product, and Engineering to assess risks.

Key Responsibilities Lead and oversee team performance, ensuring effective workload management and adherence to leave schedules for optimal service delivery. Direct and manage automation initiatives related to the Execution System, ensuring compliance with regulatory standards. Serve as the primary contact between the bank, system vendors, and relevant internal departments for technical support, system enhancements, and integration. Ensure that all execution-related banking transactions, including account openings, transfers, and checkbook issuance, are compliant with regulations and accurately documented. Regularly monitor and audit customer financial litigation lists to protect the bank’s interests. Evaluate, implement, and recommend adjustments based on regulatory guidelines (SAMA), ensuring alignment with the bank’s operational procedures. Test and supervise system updates and enhancements tied to the Execution System. Guarantee timely and accurate reporting to SAMA, ensuring compliance with all regulatory requirements. Foster robust relationships with regulatory authorities. Ensure adherence to service-level agreements concerning regulatory compliance. Provide training and guidance to internal teams and departments on compliance with SAMA's directives and updates.

The Logistics and Transportation Officer at Ninja is essential in efficiently managing the transportation logistics of goods. Your role will ensure seamless coordination of transportation activities while adhering to safety regulations and optimizing cost-effective routing for deliveries.Key Responsibilities:Oversee and coordinate transportation activities to guarantee timely and efficient movement of goods.Analyze and monitor transportation metrics to enhance operational efficiency.Collaborate closely with warehouse teams to ensure accuracy in dispatch and delivery operations.Ensure adherence to transportation regulations and company policies.Assist in strategic route planning to minimize costs and improve delivery times.Communicate effectively with drivers, suppliers, and customers to resolve transportation-related issues.Maintain thorough and accurate records of all transportation activities and documentation.Support the Transportation Supervisor in implementing process improvements and policy changes.

Join our dynamic team as a Purchasing Officer in Riyadh, where you will play a crucial role in managing and optimizing our procurement processes. You will be responsible for sourcing high-quality products and services, negotiating with suppliers, and ensuring that our inventory levels meet the demands of our operations.Your expertise will help drive cost efficiency and enhance supplier relationships while aligning with our company’s values of inclusion and sustainability.