Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

We are on the lookout for a meticulous Administrative Assistant to bolster our Program Management division. This full-time role will be based at our client's office in Rochester, NY.At LaBella Associates, our Program Management Services Division excels in offering comprehensive management solutions for complex projects and long-term capital programs. Our project teams deliver a tailored blend of business consulting, project management, financial oversight, administrative support, and technical assistance.The Administrative Assistant will be pivotal in supporting activities related to space and facilities, which includes maintaining records, processing work orders, and managing technical drawings and documentation. This position will require close collaboration with internal teams and client representatives to ensure precise information, seamless coordination, and timely assistance. The ideal candidate is an organized administrative professional, proficient in standard office software, and eager to learn about facilities management systems and AutoCAD file management.

Join our dynamic team at LaBella Associates as an Operations Administrative Assistant, where you will play a pivotal role in supporting our Architecture Division. Collaborate closely with our Operations Manager in our Rochester, NY headquarters, contributing to our operational success through multifaceted administrative assistance.Key Responsibilities:Collaborate with the Operations Manager on managing overhead expenses and financial reporting.Provide comprehensive administrative support to the team.Assist in the preparation of AIA contract documents and proposal letters.Work alongside Project Managers to facilitate project initiation and review invoicing processes.Undertake additional tasks as assigned to support the Operations Manager and the division effectively.

The Project Administrator at CannonDesign provides key administrative support to project teams in Rochester, MN. This on-site role involves a mix of coordination, documentation, and financial tracking to keep projects running smoothly. Occasional travel to client meetings and project sites is part of the position. Key responsibilities Coordinate with internal and external teams to gather project updates, deliverables, and weekly status summaries. Organize and help facilitate on-site client meetings, including preparing agendas and taking notes. Prepare detailed project reports, memos, and presentations for team use. Support project proposal and contracting processes by drafting documents and assisting with fee development. Manage Accounts Payable tasks, such as reviewing consultant statements and resolving accounting issues. Assist Practice and Operations leaders in evaluating project and program performance. Help Project Managers review and approve consultant invoices and monitor project expenses for accurate billing. Coordinate team workload management and facilitate labor transfers as needed. Create and maintain advanced spreadsheets and databases in Excel and Access. Assist with project staffing data using Deltek Vision Project/Resource Planning tools. Maintain thorough records of project financial status and ensure project files follow firm standards. Prepare approvals for scope changes and manage payables with Project Managers. May support marketing efforts, such as proposal presentations, when required. Travel as needed to support project requirements. Location This position is based on-site in Rochester, MN. Some travel may be required for client meetings or project site visits.

If you believe your skills, experience, and ambitions align with this opportunity, we invite you to apply. ABOUT THE ROLEThe ideal candidate will excel in the role of Senior Construction Administrator. In this position, you will lead, develop, and help coordinate the project team in managing construction contracts on behalf of CannonDesign for large-scale projects. Your focus will be on constructability reviews, risk mitigation, and cost control throughout the entire construction process. You will initially be assigned to a significant healthcare facility project spanning over 2.0 million square feet at the Mayo Clinic campus. This role mandates a consistent on-site presence in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate this on-site requirement. HERE'S WHAT YOU'LL DOAct as the primary liaison between the builder, client/owner, and design teams.Lead and collaborate with team members to develop and maintain the project Risk Assessment process during Construction Administration. Proactively identify potential risks during the Construction Administration phase, communicate, mitigate, and collaboratively resolve project-related issues.Coordinate with the overall Project Director and individual Project Managers to assign team members to specific scopes of the Construction Administration process.Oversee internal Construction Administration efforts and team members, both on-site and remotely, working closely with Construction Administration Coordinators, Document Control, and Quality Leaders.Guide the team in implementing the firm’s Construction Administration policies. Regularly meet with the project’s Senior Project Architect(s) and Engineering Discipline Leaders to discuss quality assurance and related matters.

Role Overview Crete Professionals Alliance is hiring a Senior Administrative Specialist in Rochester, NY. This role keeps daily office functions on track and supports team coordination across the organization. What You Will Do Handle a range of administrative tasks to keep operations running smoothly Coordinate schedules and manage calendars for team members Facilitate clear communication within the office What We Look For Strong attention to detail Excellent organizational skills Motivation to support colleagues and contribute to the team's goals

If you believe that your qualifications, experience, and career ambitions align with this role, we strongly encourage you to submit your application. ABOUT THE POSITIONThe ideal candidate will be a highly skilled professional, fulfilling a pivotal role in Construction Administration. This position entails representing CannonDesign during the Construction Administration phase, ensuring the effective management of construction contracts with a strong emphasis on quality assurance and cost oversight from project initiation to completion. Your initial assignment will involve a significant healthcare facility exceeding 2.0 million square feet on the Mayo Clinic campus. This role necessitates a consistent on-site presence at the project location in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate your on-site involvement.

Role Overview City County Healthcare Group Ltd is looking for a Night Care Assistant in Rochester. This role supports residents through the night, helping maintain their comfort and safety. What You Will Do Support residents with nightly routines Monitor health and safety throughout the night Offer companionship to improve quality of life About the Team Work alongside a group committed to the wellbeing of every resident during overnight hours.

Role Overview City County Healthcare Group Ltd is hiring a Compassionate Care Assistant in Rochester. This role supports individuals who need help with daily living tasks, focusing on their comfort, dignity, and independence. What You Will Do Assist clients with personal care and everyday activities Encourage and support independence wherever possible Help maintain a comfortable and safe environment Who We’re Looking For Empathetic and caring attitude Reliable and trustworthy Genuine interest in supporting others

Join Alpha Insight Inc. as an Events Assistant, where you'll play a pivotal role in coordinating and executing dynamic events that foster connections and engagement. Your organizational skills will shine as you support all aspects of event planning, from logistics to on-the-day execution.

Join Alpha Insight Inc. as a Communications Assistant, where you will play a vital role in enhancing our brand's voice and outreach. In this dynamic position, you will assist in crafting compelling messages that resonate with diverse audiences while supporting our marketing efforts. Your creativity and communication skills will help shape our public relations strategies and contribute to our mission of delivering unparalleled insights to our clients.

Join our dynamic team at Alpha Insight Inc. as a Communications Assistant! In this role, you will support our communications efforts by assisting with the creation of engaging content, managing social media platforms, and coordinating internal and external communications. Your creativity and attention to detail will be essential in helping us convey our message effectively to our audience.

Join our dynamic team at Alpha Insight Inc. as a Customer Service Assistant. In this role, you will be the vital link between our company and our customers, ensuring that their needs are met with efficiency and professionalism. Your responsibilities will include answering customer inquiries, resolving issues, and providing top-notch support to enhance customer satisfaction.

Role Overview City County Healthcare Group Ltd seeks a Care Assistant in Rochester. This role centers on supporting clients with daily living needs, helping them keep their dignity and independence. Compassion and a genuine desire to help others are essential. What You Will Do Assist clients with everyday activities such as personal care and mobility Offer companionship and emotional support Help maintain a safe, comfortable environment Care Assistants play a key part in improving quality of life for those receiving support.

Role Overview Domino's Pizza, Inc. is hiring an Assistant Manager for the Rochester location. This role supports daily store operations and helps maintain high standards for customer service and product quality. What You Will Do Assist with staff training and development Oversee inventory and product management Support team members during shifts Help ensure customers receive accurate orders and friendly service Growth This position offers the chance to develop leadership skills and advance within Domino's. The Rochester store values team members who are ready to take on new responsibilities as the business grows.

Join the team at Domino's Pizza as an Assistant Manager and play a pivotal role in our success! As an Assistant Manager, you will support the day-to-day operations of our restaurant, ensuring exceptional service and quality products for our customers. This position is perfect for individuals who are passionate about the food service industry and thrive in a fast-paced environment.

Role Overview Domino's Pizza in Rochester is hiring an Assistant Manager. This position supports the daily operations of the store, focusing on smooth service and a positive team atmosphere. What You Will Do Assist in managing store operations each shift Support team members and help maintain high customer service standards Contribute to a clean, efficient, and friendly work environment What We Look For Experience or interest in food service Strong leadership and communication skills Commitment to customer satisfaction

Role overview Domino's Pizza in Rochester is looking for an Assistant Manager to support daily store operations. This position helps maintain strong customer service and ensures each shift runs efficiently. Assistant Managers work closely with team members, helping to keep the store running smoothly from open to close. What you will do Assist with overall store operations, including opening and closing routines Guide and support team members throughout each shift Encourage a positive workplace focused on customer satisfaction Help make sure every order meets Domino's quality standards Requirements Interest in developing leadership skills and growing within Domino's Pizza Experience in food service or retail is a plus, but not required

Join the team at Domino's Pizza as an Assistant Manager! In this pivotal role, you will assist the store manager in overseeing daily operations, ensuring excellent customer service, and maintaining high-quality food standards. You will play a key part in team leadership, training new employees, and implementing store policies to enhance productivity and profitability. If you are a motivated individual with a passion for the food industry, we invite you to apply!

Virgin Empire, Inc. is on the lookout for a passionate and driven Marketing Assistant to join our innovative team in Rochester. Our firm specializes in executing groundbreaking marketing campaigns, striving to redefine the landscape of advertising by providing high-quality services at competitive prices. With a focus on customer acquisition and retention, we partner with some of the world's largest retailers, utilizing effective sales and marketing strategies to boost our clients' market share.The role of the Marketing Assistant is pivotal within our marketing and advertising department. This entry-level position will offer comprehensive training, covering fundamental marketing strategies, direct advertising tactics, promotional techniques, visual merchandising, and consumer market research. Successful candidates can anticipate advancement opportunities to a team lead role upon completion of the training program. The Marketing Assistant will report directly to the Marketing Manager.Key Responsibilities:Support the daily growth and development of assigned marketing campaigns.Assist in customer acquisition and retention initiatives.Manage the needs of external customers with professionalism.Develop leadership and interpersonal skills.Drive sales through engaging retail promotional campaigns.Enhance brand recognition through local events and experiential marketing.Strategize and collaborate with Brand Ambassador teams.Communicate effectively with customers.Utilize problem-solving skills to make informed decisions.This personalized approach to campaigns not only stands out against traditional mass marketing strategies but has also contributed significantly to our company's remarkable growth and stability. Our management team is dedicated to recognizing top performers, fostering integrity, and promoting a winning mindset for internal advancements. If you are enthusiastic about marketing, sales, or retail and are eager to learn how to manage various aspects of a business, we invite you to apply for this rewarding position!