Executive Assistant to the CEO at Sparrow | Remote

About UsSparrow is revolutionizing employee leave management with our innovative high-tech, high-touch solution. Our mission is to simplify the process for companies to provide various types of leave, including family and medical, ensuring a seamless experience for both employers and employees.The current leave management system can be cumbersome and ineffic…

About UsSparrow is a pioneering employee leave management solution that blends high-tech with a personal touch. Our goal is to simplify the leave process for companies, enabling them to effectively provide various leave options such as family and medical leave.The current leave management system can be cumbersome and inefficient, with company leaders often struggling to navigate ever-changing regulations, while employees face overwhelming bureaucratic hurdles during critical moments in their careers. Sparrow revolutionizes this typically tedious process, transforming it into a streamlined 30-minute experience, saving teams considerable time (20 - 40 hours per leave) and financial resources (up to $30K per leave).Headquartered in San Francisco, Sparrow boasts a remote workforce throughout the country. Our team is diverse, talented, and supportive, characterized by hard work, collaboration, intelligence, and humility—united in our mission to solve real problems.About the RoleAs a Leave Administrator within Sparrow’s Customer Experience team, you will manage the essential paperwork and correspondence related to employee benefits claims. Collaborating closely with our customer-facing team, your responsibilities will include ensuring the precise completion and timely submission of all benefits claims. Active participation in team meetings will allow you to drive process enhancements and resolve any issues that arise.Here’s What You’ll DoEnhance collaboration with external administrative partners using various communication methods, including phone and email.Oversee the flow of necessary leave documentation, adeptly managing multiple concurrent leaves.Document and communicate all claim escalations to the appropriate team members.Excel in a dynamic environment by effectively managing multiple tasks in rapid succession.Maintain and refine internal systems and processes to maximize efficiency.Stay updated on new state programs and processes.About You1-3 years of relevant administrative experience.Proficient in working with and learning new technology systems.Effective in a remote-first communication environment.Exceptional organizational skills and meticulous attention to detail, ensuring all tasks across various projects are managed without oversight.

About UsSparrow is a pioneering high-tech, high-touch solution for managing employee leave. Our mission is to simplify the leave process for companies, enabling them to support their employees through various types of leave, including family and medical leave.The traditional leave management process can be cumbersome and overwhelming. Company leaders face constant challenges in keeping up with evolving regulations, while employees navigating their leave often encounter unnecessary bureaucracy at a critical time in their careers. At Sparrow, we streamline this typically tedious and error-prone process into an efficient 30-minute experience, saving our clients significant time (20-40 hours per leave) and potential costs (up to $30,000 per leave).Headquartered in San Francisco, we are a diverse team with remote employees across the nation. We pride ourselves on being a collaborative, talented, and supportive workforce, dedicated to solving real-world problems.About the RoleAs we expand rapidly, we seek product-focused full-stack software engineers to join our dynamic engineering team. In this role, you will:Collaborate closely with engineering and cross-functional teams (sales, operations) to define, scope, and develop the engineering roadmap.Design and implement new features and products that enhance the experience for both employees and employers.Utilize software to optimize internal processes, enabling more efficient scaling.Invest in engineering health and processes, ensuring sustainable and secure development practices.Mentor and support fellow engineers on the team.About YouWe are looking for candidates who possess:5+ years of experience as a software engineer.The ability to collaborate effectively with both engineers and non-technical teams.Strong written and verbal communication skills.A knack for simplifying complex domains into manageable components.Familiarity with modern software tools and processes (git, CI/CD, testing, deployment, cloud services, etc.).Experience with our technical stack (Django, React, Python, JS, Postgres, Heroku) is a plus, but not mandatory.Above all, we seek individuals who are passionate about leveraging technology to address challenging problems, who enjoy crafting beautiful and functional products, and who resonate with our mission. If this sounds like you, we’d love to hear from you!

About UsSparrow is a pioneering employee leave management solution that combines high-tech innovation with a personal touch. Our mission is to simplify the process for organizations to support their employees during various types of leave, including family and medical leave.The current leave management landscape is fraught with inefficiencies that burden both company leaders and employees. While leaders grapple with ever-changing regulations, employees face overwhelming bureaucracy at critical moments in their careers. Sparrow revolutionizes this process, transforming it into a streamlined 30-minute experience that saves teams significant time (20-40 hours per leave) and financial resources (up to $30,000 per leave).Headquartered in San Francisco, Sparrow boasts a talented and diverse remote workforce across the nation. Our team is characterized by hard work, collaboration, intelligence, and humility, all while focusing on solving real-world challenges.About the RoleAs we rapidly grow, we are seeking product-oriented full-stack software engineers to become integral members of our engineering team. In this role, you will:Collaborate closely with engineering teammates to define, scope, and execute product requirements and team objectives;Design, develop, and deploy new features to enhance the user experience for both employees and employers;Engage in improving our engineering practices to ensure sustainable and secure development;Communicate progress effectively and seek assistance when necessary.About YouThe ideal candidate will possess:A minimum of 2 years of experience in software engineering;The ability to effectively collaborate with engineers and cross-functional teams;Strong written and verbal communication skills;The capability to break down complex tasks into manageable components;Familiarity with modern software tools and processes (e.g., Git, CI/CD, testing, deployment, cloud platforms);Experience with our technical stack (Django, React, Python, JS, Postgres, Heroku) is an advantage but not mandatory.Above all, we value individuals who are passionate about leveraging technology to tackle challenging problems, who enjoy creating beautiful and useful products, and who resonate with our mission. If this sounds like you, we invite you to connect with us!

About UsSparrow is a pioneering employee leave management solution that combines advanced technology with a personal touch. Our mission is to simplify the leave process for organizations, ensuring that employees can take family, medical, and other types of leave with ease.The current leave management landscape is often fraught with challenges, leaving company leaders grappling with fluctuating regulations and employees facing overwhelming bureaucracy during critical moments in their careers. Sparrow revolutionizes this traditionally cumbersome process into a streamlined, efficient experience that can be completed in just 30 minutes, saving organizations between 20 and 40 hours per leave and potentially reducing costs by up to $30,000 per leave.Based in San Francisco, Sparrow boasts a diverse and talented remote workforce across the nation. Our team is united by hard work, collaboration, intelligence, and humility as we tackle real-world challenges together.About the RoleAct as a trusted advisor to HR professionals and channel partners by presenting an innovative solution for leave management. Educate them on how Sparrow's offerings can address their specific pain points and challenges.Drive revenue by mastering our value presentation and delivering detailed product demonstrations that illustrate how we simplify leave administration for both employers and employees. Become a subject matter expert by using storytelling to convey our value propositions while staying informed about the competitive landscape.Utilize cutting-edge sales technology, including Salesforce, Outreach, Gong, LinkedIn Navigator, and Chili Piper, to expedite the buying process and gather data that enhances your sales acumen. Consistently meet or exceed sales quotas.Act as the voice of our customers by relaying feedback to cross-functional teams to enhance our product and service offerings. Collaborate closely with implementation and leave specialists to ensure a seamless onboarding experience for new clients.

Join socket as an Executive Assistant to the CEO, where you'll play a pivotal role in enhancing organizational efficiency and communication. Your responsibilities will include managing schedules, prioritizing tasks, and serving as a liaison between the CEO and various stakeholders.This position calls for a proactive individual who can thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Multiply Labs is seeking an Executive Assistant to the CEO in San Francisco. This position centers on supporting executive leadership through a mix of administrative and coordination tasks. Role overview This role involves managing complex schedules, organizing meetings, and ensuring smooth communication across the organization. Attention to detail and the ability to anticipate needs will be key to success. What you will do Coordinate the CEO’s calendar and daily agenda Arrange and prepare for meetings, including logistics and materials Facilitate communication between the CEO and internal teams Requirements Strong organizational skills Comfort working in a fast-paced setting Ability to manage multiple priorities efficiently

About CodeRabbitAt CodeRabbit, we are pioneers in research and development, dedicated to creating revolutionary human-machine collaboration systems. Our mission is to develop the next generation of AI-driven code reviewers, fostering a synergistic relationship between human creativity and advanced algorithms that outstrip the capabilities of individual engineers. By harnessing the power of language models and human insight, we aim to redefine software development efficiency and quality.Role OverviewWe are seeking an Executive Assistant to act as a pivotal support to our Co-founders and senior leadership team. In this role, you will manage executive scheduling, communications, and logistics from start to finish, representing the leadership team with professionalism and finesse. This position merges traditional executive support with project management and operational duties, making it an excellent fit for a proactive, discreet individual who thrives in dynamic, high-growth settings.Key ResponsibilitiesEfficiently manage calendars, organize meetings, and proactively resolve scheduling conflicts to optimize leadership's time.Prepare meeting agendas, briefing documents, and presentation materials in advance to facilitate effective decision-making.Coordinate domestic and international travel, creating detailed itineraries and managing all logistics.Track critical action items and ensure timely follow-ups to uphold commitments.Qualifications We SeekA minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably in the tech startup or high-growth technology sectors.Strong proficiency in calendar management across multiple stakeholders and time zones.Ability to handle sensitive information with the utmost discretion and professionalism.Exceptional attention to detail coupled with outstanding organizational skills.Excellent written and verbal communication abilities.Capability to work independently in a fast-paced environment.Our Values Collaborative Humans: We prioritize collective intelligence. Fearless Innovators: We turn challenges into growth opportunities.

At Earnest, we empower ambitious professionals to make informed financial decisions and construct the lives they desire.Our team is dedicated to guiding borrowers toward a confident financial future by providing innovative borrowing solutions and a clear path to managing their debt. If you share our passion for this mission, read on, and let's create something exceptional together.The Role: As the Executive Assistant to the CEO, you will report directly to the CEO.Key Responsibilities:Act as the primary strategic and administrative partner to the CEO, expertly managing a complex and dynamic calendar for various stakeholders.Proactively prioritize, coordinate, and safeguard the CEO’s time, ensuring alignment with company objectives and critical decision points.Lead meeting preparations and follow-ups, including agenda creation, briefing material preparation, note-taking, and action item tracking.Serve as a gatekeeper and liaison for the CEO, handling incoming requests with discretion and professionalism.Coordinate domestic and international travel, including itineraries and logistics.Assist in the preparation for board meetings, executive leadership sessions, and external presentations.Handle sensitive and confidential information with the utmost integrity and trust.Collaborate closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure seamless execution of CEO priorities.

About HappyRobotHappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.What You’ll DoManage calendars, schedule meetings, and coordinate travel arrangements for the founders.Effectively prioritize and handle incoming requests to maximize their time.Prepare meeting agendas, take detailed notes, and follow up on action items.Serve as a primary point of contact between the founders and both internal and external stakeholders.Assist with special projects, research, and confidential tasks as needed.Must Have3-5+ years of experience supporting C-Suite Executives.Demonstrated ability in managing complex, high-volume calendars across multiple time zones.Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.Strong communication skills, with the ability to anticipate needs and ensure smooth operations.Discretion and professionalism in handling confidential matters.Proactive and resourceful, with a knack for identifying solutions before challenges arise.Why Join Us?Be part of a pioneering company at the forefront of AI workforce innovation.Collaborate with talented professionals in a vibrant and supportive work environment.

HockeyStack is a pioneering Applied AI firm dedicated to revolutionizing sales, marketing, and customer success for B2B businesses. Our mission is to construct the most comprehensive and precise representation of the B2B buyer by integrating seamlessly with every tool your team employs, collaborating with third-party data providers, and deploying custom AI research agents. We leverage this data to drive applications that automate intricate, high-value workflows across revenue and go-to-market teams.Our flagship offerings include:Marketing Intelligence – swiftly addresses inquiries such as “What caused that sudden decline in pipeline?”Account Intelligence – highlights next-best actions to guide representatives in converting target accounts.Since our inception in January 2023, we've successfully navigated through Y Combinator, secured a $26 million Series A led by Bessemer, achieved a remarkable 3× year-over-year growth, reached multimillion ARR, and currently process over 60 TB of GTM data each month. Operating out of our San Francisco headquarters, we thrive in a fully in-person environment, prioritizing rapid progress and hiring individuals who are eager to succeed. Your MissionAs HockeyStack continues to expand, we are on the lookout for an outstanding Executive Assistant to the CEO to serve as a strategic ally and multiplier for our founder and executive team.This role transcends traditional administrative duties. You will anticipate needs, enhance operational efficiency, and ensure the CEO’s time is concentrated on the most impactful priorities. You’ll convert strategic goals into actionable plans, manage intricate workflows, and maintain alignment among the CEO and leadership team.Your position will place you at the heart of the organization, collaborating with investors, executives, clients, and partners. Ideal candidates will demonstrate exceptional organization, proactivity, technological proficiency, and ease in navigating a fast-paced, high-growth atmosphere.This high-trust, high-visibility role offers direct insight into company strategy and executive decision-making, allowing your contributions to resonate throughout the organization as you aid the CEO in precise execution and scaling efforts. What You’ll DoExecutive Support & LeveragePartner closely with the CEO — managing priorities, context-switching, and ensuring follow-through on execution.Proactively identify needs before they arise and solve issues rather than merely reacting to requests.Ensure alignment and efficiency across various teams and stakeholders.

Executive Assistant to the CEOAs the Executive Assistant to the CEO at Firecrawl, you will play a pivotal role in ensuring the seamless management of our CEO's calendar, communications, and commitments. This position demands a high level of trust, accuracy, and a commitment to excellence. Your main responsibility will be to guarantee that every aspect of the CEO’s schedule operates smoothly, ensuring that no important task is overlooked.Key Responsibilities:Calendar Management: Oversee the CEO's calendar with absolute clarity and organization, ensuring that every meeting is purposeful and well-prepared.Inbox Triage: Manage a high-volume inbox, prioritizing urgent matters and drafting timely responses to ensure that critical communications are addressed promptly.Follow-through on Commitments: Prepare briefing materials for meetings, track action items, and ensure that all commitments are executed effectively.

At Reducto, we empower AI teams by enabling them to extract and utilize real-world enterprise data with unparalleled precision. Many valuable enterprise data types, including financial statements and health records, are often trapped in unstructured formats like PDFs and spreadsheets. Our advanced vision models mimic human reading capabilities, allowing teams to innovate, train AI models, and automate workflows seamlessly.Having experienced remarkable growth—an impressive 7x revenue increase year-over-year—Reducto has forged partnerships with hundreds of organizations, including top AI teams such as Harvey, Vanta, and Scale, alongside esteemed enterprise clients from FAANG and premier trading firms.We are proud to have secured over $100 million in funding from leading investors like a16z, Benchmark, and First Round Capital.The RoleAs the Executive Assistant to the CEO, you will be instrumental in ensuring the CEO remains focused and operates at maximum efficiency during this phase of rapid expansion. You will oversee the CEO’s email and calendar with considerable autonomy while dedicating approximately 10 hours per week to the effective operation of our San Francisco office. This position is built on trust, where your judgment and discretion will significantly influence how the CEO allocates their most precious resource: time.Key Responsibilities:Manage the CEO's inbox and calendar comprehensively, handling emails, drafting responses, scheduling meetings, and prioritizing tasks effectively.Proactively optimize and protect the CEO's schedule, resolving conflicts, creating time buffers, and ensuring dedicated focus periods.Organize logistics for both internal and external meetings, including preparing agendas, pre-reads, and following up on action items.Coordinate travel arrangements as necessary, including flights, accommodations, and detailed itineraries.Devote around 10 hours each week to managing office operations, overseeing supplies, vendor relations, facilities coordination, and fostering an excellent in-office experience for the team.Engage in various ad hoc projects and administrative tasks to ensure the leadership team can function smoothly and efficiently.Ideal Candidate:You maintain an exceptional standard for quality, accuracy, and discretion, treating the CEO's communications and schedule with the utmost care.You are a forward-thinking individual who anticipates needs, identifies potential issues early, and consistently follows through with minimal prompting.You possess over 4 years of experience supporting a CEO or C-suite executive, preferably in a fast-paced technology environment.

Join the Watney Robotics TeamWatney Robotics is at the forefront of developing autonomous robots that support the growth of essential infrastructure. After successfully securing $21 million in seed funding from prestigious investors including Conviction, Abstract, and A*, we are collaborating with top hyperscalers to enhance datacenter development and maintenance.This is a unique opportunity to join us at a pivotal moment as we transition from prototypes to production fleets. Contribute to real systems, influence the rollout strategy, and leave your mark on a groundbreaking robotics company.Your RoleAs the Executive Assistant to the CEO, you will serve as a vital support system and operational backbone at our San Francisco headquarters. This hybrid position combines responsibilities as an Executive Assistant, Office Lead, and Recruiting Coordinator: safeguarding the CEO's schedule, ensuring smooth office operations, and overseeing recruitment processes to facilitate prompt and effective hiring. High judgment, discretion, and a proactive approach are essential.Key ResponsibilitiesCEO SupportManage complex calendars, travel arrangements, and meeting preparations across different time zones while anticipating conflicts and prioritizing tasks.Draft briefs, agendas, and follow-up communications; monitor action items until resolution.Triage the CEO's inbox, write clear communications, and coordinate crucial interactions with investors, board members, and key customers.Assist with confidential special projects such as fundraising materials, customer visits, and vendor negotiations.Office Operations ManagementOversee day-to-day office operations: manage access and badges, supplies, meeting spaces, vendor relationships, and shipping/receiving logistics.Plan and execute onsite events, executive offsites, customer walkthroughs, and all-hands meetings.Supervise facilities vendors (IT, cleaning, catering, and safety services) and monitor budget adherence.Recruitment CoordinationCollaborate with hiring managers to streamline the recruitment funnel: schedule interviews, arrange candidate travel, and host onsite visits.Maintain excellent candidate communication and provide a high-touch experience with prompt responses.Facilitate interview panels, take notes as necessary, and ensure timely decision-making within 24–48 hours.

About Gumloop Gumloop builds AI automation tools for enterprises, making it possible for teams to automate tasks without engineering backgrounds. The platform lets users create and deploy AI agents that work across many integrations. Agents: Conversational AI assistants that use integrations and workflows to handle open-ended tasks. These agents can be configured for platforms like chat UIs, Slack, and Microsoft Teams. Workflows: Visual, drag-and-drop automations connect operations such as API calls or emails. These workflows support repeatable, deterministic tasks triggered by different events. Gumstack: Enterprise hosting that gives organizations visibility and control over AI operations, including model management and security policy enforcement. Backed by $70M from investors including Benchmark and Y Combinator, Gumloop is growing quickly. Teams from companies like Gusto and Shopify already use the platform for real-world automation. Role Overview: Executive Assistant to the CEO This San Francisco-based role supports Max, Gumloop's CEO, by keeping his focus on the highest priorities and helping the team operate smoothly. The Executive Assistant will work onsite at the San Francisco office. Success in this position comes from taking initiative, owning responsibilities, and staying adaptable as company needs shift. Key Responsibilities Manage the CEO's calendar, email, and scheduling to align with strategic goals. Coordinate meetings inside and outside the company, including preparing materials and tracking follow-ups. Help track and communicate project statuses across teams. Handle a range of administrative tasks to keep operations running smoothly for the CEO.

About UsSparrow is pioneering the future of employee leave management with our innovative, technology-driven solutions. Our goal is to simplify the leave process for organizations, empowering them to support their employees through various types of leave, including family and medical leave.We recognize that the current leave management system is often cumbersome and frustrating for both employers and employees. Company leaders face challenges in keeping pace with ever-changing regulations, while employees navigating leave can feel overwhelmed by bureaucratic hurdles during critical moments in their careers. Sparrow revolutionizes this complicated process into a seamless 30-minute experience, significantly reducing time (20 - 40 hours per leave) and costs (up to $30K per leave).Headquartered in San Francisco, Sparrow boasts a talented, diverse workforce spread across the United States. Our team is characterized by collaboration, intelligence, and humility as we strive to solve real-world problems together.About the RoleAs the Founding Product Marketer at Sparrow, you will play a key role in defining our strategic vision, developing effective processes, and establishing a comprehensive playbook to empower our Go-to-Market (GTM) teams for success. We seek a proactive leader who stays abreast of market dynamics and competitor insights, and who thrives in a collaborative, cross-functional environment to enhance productivity.Key ResponsibilitiesCollaborate with Sales Leadership, Product, Account Management, and Marketing to design and implement a robust sales GTM strategy while building an exceptional revenue enablement function.Take ownership of Sparrow’s messaging, value proposition, and product differentiation to ensure clarity and effectiveness in communication with HR professionals and key decision-makers.Develop impactful content such as sales presentations, competitive analysis, product materials, sales enablement resources, thought leadership articles, case studies, and executive briefs to empower Sales, Customer Success, and Marketing teams.Lead the launch strategy for new products and features, ensuring cohesive alignment across Product, Sales, Customer Success, and Marketing departments.Analyze the productivity of our Sales and GTM teams, creating engaging business reviews, performance benchmarks, training modules, sales skill certifications, and onboarding experiences for new hires.Utilize advanced sales technology tools, including Salesforce, Outreach, Gong, and LinkedIn Navigator, to optimize performance.

OpenGov builds AI and ERP solutions for local and state governments in the U.S., supporting over 2,000 public sector organizations. The OpenGov Public Service Platform helps agencies manage assets, procurement, contracts, accounting, budgeting, billing, revenue, permitting, licensing, transparency, and open data. These tools come together in the OpenGov ERP, designed to help public entities focus on their missions and make informed decisions. More details about OpenGov’s work can be found at OpenGov.com. Role overview The Lead Executive Assistant to the CEO plays a central role in supporting the CEO and executive team. This position calls for someone who is proactive, reliable, and able to exercise sound judgment and discretion. The Lead Executive Assistant is expected to anticipate needs, communicate priorities, and uphold the leadership style of the CEO. What you will do Manage complex scheduling and coordinate travel for the CEO Facilitate collaboration across departments Plan leadership offsites and team events Oversee key administrative processes Work closely with the Chief of Staff to align on priorities and decisions What matters for success Exceptional organizational skills and attention to detail Ability to handle sensitive information with discretion Strong communication and business insight Resilience and adaptability in a growth-focused SaaS environment Alignment with a CEO who values clarity, trust, and excellence

As the Chief of Staff to the CEO at tryalma, you will play a pivotal role in shaping the strategic direction of the company. Your responsibilities will include overseeing high-priority projects, facilitating communication across departments, and ensuring the CEO’s vision is translated into actionable strategies. This is a unique opportunity to work closely with the executive team and influence the overall success of the organization.

Textio is navigating an exciting transition with new products launching and an evolving operational model. We are seeking a dynamic Chief of Staff who can effectively convert strategic initiatives into tangible results, eliminate organizational hurdles, and ensure that critical tasks are accomplished.This position is pivotal, influencing all aspects of our organization. You will collaborate with diverse teams, participate in strategic discussions, and drive outcomes that directly shape our growth trajectory. This is a high-pressure, high-impact role that offers a rapid learning environment for scaling a company.Based in San Francisco, this role requires 1–3 days of in-person collaboration. Be prepared for a demanding pace, a significant learning curve, and work that yields substantial influence.

Join futuresight as a Co-Founder & CEO, where you will lead the charge in revolutionizing the freight and supply chain industry through innovative artificial intelligence solutions. As a visionary leader, you will play a pivotal role in shaping the company's strategic direction, driving growth, and ensuring operational excellence while fostering a collaborative and dynamic remote work environment.