Senior Executive Assistant

Join Databricks, a leader in data and AI, as a Senior Executive Assistant. In this pivotal role, you will provide high-level administrative support to our executives, ensuring seamless operations and communication. Your organizational skills will be key in managing schedules, coordinating meetings, and facilitating cross-departmental collaboration.

Join Flex, the pioneering AI-native private bank for entrepreneurs.At Flex, we are overhauling the financial ecosystem for business owners—from the initial revenue to how that wealth is managed, transferred, and utilized in real life. We are redefining banking, credit, payments, personal finance, and financial operations, merging them into a cohesive, intelligent system.Since our public launch in September 2023, we have achieved a remarkable growth trajectory, rapidly scaling to nine-figure annualized revenues and on track for profitability by late 2025. Our pace is relentless, our delivery is consistent, and we operate with a strong sense of ownership.Our primary clientele consists of affluent business owners with revenues between $3 million and $200 million. This demographic represents a crucial yet often neglected segment of the financial market, currently hindered by antiquated banking systems and disjointed tools. We aim to revolutionize this experience. The potential is immense, with a market opportunity exceeding $1 trillion. Our goal is to construct a $100 billion+ company by providing a product that is fundamentally superior rather than merely an incremental enhancement. Flex has successfully secured over $100 million in equity and more than $300 million in debt.Why You Should Consider Joining Flex:- Tackle Mission-Critical Challenges: We develop software that influences the flow of capital on a large scale.- High Standards, Low Ego: Our small teams consist of exceptional individuals who take genuine ownership.- Prioritize Speed Over Comfort: Our focus is on execution, quality, clarity, and tangible results.- Create Lasting Impact: The solutions we are crafting will define how future generations of owners manage their businesses.Team & LocationsWe seek out extraordinary individuals who are ready to build challenging solutions and witness the immediate impact of their work. Positions are available in: San Francisco, Miami, New York, and fully remote.Flex Fuels Your Ambition.This role deviates from the traditional Executive Assistant position.You will serve as the operating system for the CEO and executive team, overseeing time management, information flow, priorities, and execution across both business and personal spheres. You will be relentless in seeking leverage, intolerant of disorder, and adept at preemptively identifying issues.Success in this role could amplify the company’s impact tenfold; failure to execute effectively could lead to its downfall.We are in search of a candidate who has already navigated this level of responsibility.Your Responsibilities:You will be accountable for outcomes, not just tasks.1. Time & Priority ManagementOversee the CEO’s calendar with a strict no-tolerance policy for low-impact meetings.Proactively structure the CEO’s days and weeks according to strategic priorities, energy levels, and deadlines.Maintain relationships with investors, executives, partners, and, in some contexts, friends.

Join Databricks as a Senior Executive Assistant, where you will be an integral part of our dynamic team. In this pivotal role, you will support executives by managing schedules, coordinating meetings, and handling communications to ensure seamless operations. Your ability to prioritize tasks and work efficiently in a fast-paced environment will contribute to the success of our leadership team.

Why Join Nebius?Nebius is at the forefront of a transformative wave in cloud computing, dedicated to powering the global AI economy. We deliver innovative tools and resources that empower our clients to tackle real-world challenges and revolutionize industries—all without incurring extensive infrastructure expenses or the necessity of assembling large in-house AI/ML teams. At Nebius, our team engages with cutting-edge AI cloud infrastructure alongside some of the most seasoned and creative leaders and engineers in the industry.Our Global PresenceHeadquartered in Amsterdam and publicly traded on Nasdaq, Nebius boasts a worldwide presence with R&D centers across Europe, North America, and Israel. Our diverse team of over 1,400 employees includes more than 400 highly skilled engineers, each bringing deep expertise in both hardware and software engineering, complemented by a dedicated in-house AI R&D team.Role OverviewAs a Senior Executive Assistant, you will play a pivotal role in providing high-level administrative support to our senior executives. Your responsibilities will involve managing their schedules, communications, and strategic priorities while blending traditional administrative duties with project coordination, stakeholder management, and operational support.This position is primarily remote, based in the San Francisco Bay Area, with occasional travel required (approximately 10% of the time).

DoorDash, Inc. is seeking a Senior Executive Assistant based in San Francisco, CA. This role supports the executive team by handling daily schedules, organizing meetings, and ensuring smooth operations. Key responsibilities Manage executive calendars and arrange meetings Coordinate logistics for meetings and company events Handle a variety of administrative tasks to keep executives working efficiently Assist with project management as needed What makes this role important The Senior Executive Assistant helps keep DoorDash’s leadership focused and productive. Strong organizational skills and attention to detail are critical in this position, as the work supports collaboration and daily progress across the team.

About incident.io incident.io is an AI-powered incident response platform that helps teams reduce response times and improve reliability. The platform brings together on-call management, incident response, AI SRE, and status pages, giving teams the tools to act quickly, limit downtime, and keep customers updated. Founded in 2021, incident.io now supports over 1,500 organizations, including Netflix, Airbnb, and Block, and has helped manage more than 500,000 incidents. Each month, tens of thousands of responders in Engineering, Product, and Support use incident.io to restore services and keep teams aligned. The company is growing quickly, fueled by $100M in investment from Index Ventures, Insight Partners, Point Nine, and several founders and executives from leading tech companies. Role at a Glance This Executive Assistant position supports Chris, the Co-Founder and Field CTO, and helps ensure the San Francisco office runs smoothly. The role is central to keeping operations on track and enabling Chris to focus on high-impact work. What You Will Do Act as the primary support for Chris, anticipating needs and protecting his time Coordinate closely with other executives based in San Francisco Maintain a strong presence in the office 3-4 days per week (team meets Mondays, Wednesdays, and Thursdays) Make quick, informed decisions in real time, often with limited context Organize events such as team offsites and prepare materials for key presentations Work with the People team or assist with scheduling for the SF leadership team Location and Schedule This role is based in San Francisco. Regular in-office attendance is required 3-4 days each week, with all-hands days on Mondays, Wednesdays, and Thursdays.

Join socket as an Executive Assistant to the CEO, where you'll play a pivotal role in enhancing organizational efficiency and communication. Your responsibilities will include managing schedules, prioritizing tasks, and serving as a liaison between the CEO and various stakeholders.This position calls for a proactive individual who can thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

About the Company:Tools for Humanity is pioneering a transformative human network aimed at empowering individuals in the era of artificial intelligence. As AI-driven bots and autonomous agents evolve the digital landscape, we provide a secure and reliable method for verifying genuine human identity while safeguarding privacy. Our innovative products— the Orb for verification, World ID for private proof, and World App for application distribution— create a new foundational layer for the AI internet.We are among the fastest-growing networks in the technology sector, with over 17 million users across 160 countries and more than 350,000 verifications conducted weekly. Our World App is rapidly becoming one of the most utilized wallets worldwide. Developers are harnessing World ID to create safer online environments where authentic individuals can engage, earn, and be acknowledged in ways that AI cannot replicate.Founded in 2019 and launched globally in 2023, our team of over 400 experts spans hardware, software, AI, cryptography, mobile engineering, and global operations. Our professionals hail from prominent organizations such as OpenAI, Tesla, SpaceX, Apple, Google, Stripe, Meta, Coinbase, Palantir, and MIT Media Lab. We are supported by leading investors including a16z, Khosla Ventures, Bain Capital Crypto, Blockchain Capital, Variant, Tiger Global, and Coinbase Ventures, alongside notable operators and founders in fintech and AI.Our achievements have been recognized in major publications like TIME Magazine, Fast Company’s Next 5 in Fintech, and a Bloomberg deep dive. We have also been featured in articles by The New York Times, Bankless, and TechCrunch.

Join DoorDash as an Executive Assistant, where you will play a vital role in enhancing the efficiency of our Engineering leadership. In this dynamic position, you will manage calendars, organize team-building activities, and oversee crucial projects, ensuring our executives can focus on making impactful decisions. As part of a fast-paced global organization, you'll collaborate closely with teams to foster an innovative culture that prioritizes customer satisfaction and operational excellence. This hybrid role requires you to work from our San Francisco HQ or Century City office three days a week, where you will contribute to our mission of being the top local delivery app.

Multiply Labs is seeking an Executive Assistant to the CEO in San Francisco. This position centers on supporting executive leadership through a mix of administrative and coordination tasks. Role overview This role involves managing complex schedules, organizing meetings, and ensuring smooth communication across the organization. Attention to detail and the ability to anticipate needs will be key to success. What you will do Coordinate the CEO’s calendar and daily agenda Arrange and prepare for meetings, including logistics and materials Facilitate communication between the CEO and internal teams Requirements Strong organizational skills Comfort working in a fast-paced setting Ability to manage multiple priorities efficiently

About CodeRabbitAt CodeRabbit, we are pioneers in research and development, dedicated to creating revolutionary human-machine collaboration systems. Our mission is to develop the next generation of AI-driven code reviewers, fostering a synergistic relationship between human creativity and advanced algorithms that outstrip the capabilities of individual engineers. By harnessing the power of language models and human insight, we aim to redefine software development efficiency and quality.Role OverviewWe are seeking an Executive Assistant to act as a pivotal support to our Co-founders and senior leadership team. In this role, you will manage executive scheduling, communications, and logistics from start to finish, representing the leadership team with professionalism and finesse. This position merges traditional executive support with project management and operational duties, making it an excellent fit for a proactive, discreet individual who thrives in dynamic, high-growth settings.Key ResponsibilitiesEfficiently manage calendars, organize meetings, and proactively resolve scheduling conflicts to optimize leadership's time.Prepare meeting agendas, briefing documents, and presentation materials in advance to facilitate effective decision-making.Coordinate domestic and international travel, creating detailed itineraries and managing all logistics.Track critical action items and ensure timely follow-ups to uphold commitments.Qualifications We SeekA minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably in the tech startup or high-growth technology sectors.Strong proficiency in calendar management across multiple stakeholders and time zones.Ability to handle sensitive information with the utmost discretion and professionalism.Exceptional attention to detail coupled with outstanding organizational skills.Excellent written and verbal communication abilities.Capability to work independently in a fast-paced environment.Our Values Collaborative Humans: We prioritize collective intelligence. Fearless Innovators: We turn challenges into growth opportunities.

At Samba TV, we are revolutionizing the way audiences engage with streaming and broadcast video globally through our cutting-edge data and technology. Our mission is to redefine the viewing experience for everyone, providing media companies with the insights they need to connect with new shows and movies, while enabling advertisers to effectively reach their target audiences across all devices. With a wealth of data and AI-driven insights, we possess a unique perspective on culture that is informed by our extensive global footprint.We are currently in search of a highly organized and self-motivated individual to join our team as an Executive Assistant. This pivotal role involves providing comprehensive scheduling and administrative support to enhance the daily operations of our executive team. You will be based in San Francisco and will play a crucial role in streamlining processes and anticipating the needs of the executives you support.The ideal candidate will demonstrate initiative and problem-solving capabilities, exhibiting strong organizational skills and intuition to manage scheduling, travel arrangements, and documentation essential for the success of our multiple executives. This role is vital to the seamless operation of our leadership team and will be seen as an indispensable asset to our organization.Samba TV has been recognized by Inc. Magazine as one of the fastest-growing companies in the United States and was named one of the 'most interesting ad-tech upstarts of the year' by Business Insider. We stand at the forefront of the television revolution, as the landscape of how audiences discover, watch, and interact with television is evolving. At Samba TV, we are committed to connecting the dots to better understand audience trends and viewership habits for marketers.

We are seeking a highly organized and proactive Executive Assistant to support our leadership team at Infinity Constellation. This role will involve managing schedules, coordinating meetings, and facilitating communication across various departments.The ideal candidate will possess excellent time management skills, have strong attention to detail, and be capable of handling multiple tasks in a fast-paced environment.

About UsSparrow is revolutionizing employee leave management with our innovative high-tech, high-touch solution. Our mission is to simplify the process for companies to provide various types of leave, including family and medical, ensuring a seamless experience for both employers and employees.The current leave management system can be cumbersome and inefficient, leaving company leaders overwhelmed by constantly changing regulations and processes, while employees face unnecessary bureaucratic hurdles during critical moments in their careers. At Sparrow, we streamline this typically tedious and error-prone process into an efficient, 30-minute end-to-end experience, saving teams up to 40 hours and $30K per leave.Headquartered in San Francisco, Sparrow embraces a remote workforce spread across the country. We pride ourselves on our diverse, talented, and supportive team, who are not only hardworking but also collaborative, intelligent, and humble—dedicated to solving real-world problems.About the RoleWe are in search of an exceptional Executive Assistant/Personal Assistant to collaborate closely with our CEO during this pivotal growth phase. The CEO's primary focus is setting the vision for Sparrow and leading a high-performing executive team, making it crucial that her limited time is spent on the most impactful work.In this position, you will be a vital force multiplier for both the CEO and the entire organization, enhancing the speed at which decisions are made and delegated while ensuring effective follow-through across the executive team on initiatives that depend on the CEO's input.This role will comprise 90% Executive Assistant responsibilities and 10% Personal Assistant tasks, facilitating both professional and limited personal logistics to enable the CEO to operate at her highest capacity. While this is a fully remote position, there may be a requirement for up to 25% travel to the Bay Area where the CEO is based. Accountability and ownership are essential in this role, and flexibility in your schedule may be necessary at times.Key ResponsibilitiesCollaborate with the CEO on Priorities and ExecutionWork alongside the CEO to identify her highest-impact priorities and ensure her schedule reflects those priorities.Facilitate swift decision-making and delegation to keep Sparrow moving forward efficiently.Collaborate with the CEO to strategize and implement action plans for key initiatives and tasks.

About the Role:Join Paraform as an Executive Assistant, where you will play a pivotal role in supporting our CEO and CTO during an exciting growth phase. This position is perfect for an individual with over 5 years of experience working alongside senior executives, adept at thriving in dynamic environments, and committed to ensuring that complex, high-pressure days proceed without a hitch.As the backbone of our leadership team, you will expertly manage calendars, emails, and logistics, proactively anticipating needs and creating the necessary space for our executives to concentrate on expanding and enhancing the business.What You’ll Do:Oversee intricate calendar management and scheduling for the CEO and CTO, coordinating with both internal and external stakeholders.Manage inbox triage and correspondence, ensuring that priorities are addressed and no details fall through the cracks.Assist with light office management and daily operational requirements.Support various special projects and urgent requests as they arise.Serve as a reliable partner, demonstrating proactivity, meticulous attention to detail, and the ability to remain composed under pressure.What We’re Looking For:A minimum of 5 years of experience as an Executive Assistant.Outstanding organizational abilities and keen attention to detail.Strong judgment and discretion, particularly in handling sensitive information.A proactive and resourceful attitude, with a readiness to take initiative.Comfort with the fast-paced, high-growth atmosphere of a startup.If you enjoy working behind the scenes to facilitate smooth operations and wish to have a significant impact by supporting leadership in a rapidly growing organization, we would love to hear from you.Benefits:Competitive CompensationComprehensive Healthcare CoverageCommuter StipendCatered Lunch and Dinner On-SiteGym Membership401k PlanFlexible Paid Time OffAbout Paraform:Paraform is revolutionizing one of the largest and most fragmented markets worldwide: hiring. We aim to modernize and streamline the hiring process to connect employers with the best talent efficiently.

Join our dynamic team at Northstar Staffing Solutions as an experienced Executive Assistant. In this pivotal role, you will support high-level executives by managing schedules, coordinating meetings, and handling various administrative tasks. Your exceptional organizational and communication skills will be essential in ensuring our operations run smoothly.

About the Role Valdera is looking for an in-person Executive Assistant to support our executive team in San Francisco, CA. This position calls for strong organizational skills, careful attention to detail, and the ability to handle shifting priorities calmly. What You Will Do Manage calendars and schedules for executives Coordinate meetings and appointments Facilitate communication between departments Help keep executives focused on strategic work by handling day-to-day logistics What We Value Proactive approach to problem-solving Reliability and discretion Ability to stay organized in a busy office

About Brex Brex builds an intelligent finance platform that helps businesses manage spending and accelerate growth in over 200 markets. The platform brings together corporate cards, banking, and spend management tools, giving finance teams real-time visibility and control. With AI-powered automation and attentive customer service, Brex reduces manual work so clients can focus on what matters most. Companies like DoorDash, Coinbase, and Zoom trust Brex for their financial operations. Recruiting at Brex The recruiting team at Brex plays a key role in shaping the company’s future. Recruiters connect with candidates, highlight career opportunities, and partner with leaders to find top talent for high-performing teams. The team is committed to a positive candidate experience and helps build a culture that attracts innovative thinkers. Senior Executive Recruiter: Role Overview The Senior Executive Recruiter leads executive searches across the organization, partnering with senior leaders to attract, assess, and hire outstanding talent. This role acts as a strategic advisor, using market insight and executive recruiting experience to influence hiring plans, improve organizational structures, and support long-term leadership pipelines. Ownership, executive presence, and sound judgment are essential. The Senior Executive Recruiter manages complex, high-impact searches for Director-level and above, ensuring each candidate receives a thoughtful, tailored experience. Work Environment This position is based in San Francisco, California, with a hybrid work model. The role requires at least three days per week in the office (Monday, Wednesday, and Thursday). Up to four weeks of fully remote work are available each year.

About SentryIn a world filled with subpar software, Sentry is dedicated to transforming the developer experience. Our mission is to empower developers to create high-quality software swiftly, allowing everyone to reconnect with the joy of technology.Backed by over $217 million in funding and trusted by more than 100,000 organizations, including giants like Disney, Microsoft, and Atlassian, we are at the forefront of developing innovative performance and error monitoring tools. Our goal is to minimize bug-fixing time so that companies can focus on what truly matters: building great products.At Sentry, we champion a hybrid work environment across our global locations, with Mondays, Tuesdays, and Thursdays designated as in-office days to foster collaboration. If you have a passion for crafting solutions that enhance the digital experience, join us in shaping the future of software monitoring.About the RoleWe are on the lookout for an enthusiastic and detail-oriented Executive & Office Assistant to collaborate with our leadership team and manage daily operations at our San Francisco office. This pivotal role involves delivering comprehensive administrative support to our executives and partnering with the SF Office Manager to create an inviting and efficient workplace for all employees and visitors. As an integral part of our operations, you will facilitate seamless facility management and enhance communication within the team.If you excel at instilling order amidst chaos in a vibrant and dynamic environment, this opportunity is for you. Join our rapidly growing team committed to revolutionizing software development for half a million developers; we need your expertise!Note: While our company policy supports a hybrid work approach, this position requires in-office presence five days a week in San Francisco.

Join blacksmith as an Executive Assistant and Office Manager, where you will play a pivotal role in ensuring the smooth operation of our San Francisco office. In this multifaceted position, you will provide high-level administrative support to executives, manage office logistics, and contribute to creating an efficient work environment.Your responsibilities will include scheduling meetings, coordinating travel arrangements, managing office supplies, and assisting in various projects. The ideal candidate possesses exceptional organizational skills, a proactive approach, and the ability to work collaboratively in a dynamic environment.