About the job
About MyOutDesk
Join MyOutDesk (MOD) as a Bilingual Administrative & Bookkeeping Specialist and become an integral part of our mission to streamline the operations of high-growth U. S. businesses. If you are a meticulous administrative expert with a solid background in bookkeeping and payroll, we want to hear from you!
In this dynamic role, you will act as a versatile 'Right-Hand Partner', effortlessly transitioning between payroll management, vendor relations, and high-level data entry. Your keen eye for detail will ensure that accurate financial data remains at the core of our successful operations.
As the backbone of our administrative team, you will oversee the entire business administration process, from managing invoices and reconciling accounts to liaising with field teams and vendors.
Key Responsibilities:
- Financial Management: Handle accounts payable (AP), accounts receivable (AR), and conduct monthly bank reconciliations to maintain financial integrity.
- Payroll & Data Entry: Oversee payroll processing and ensure organized digital records for audit preparedness.
- Vendor & Operations Coordination: Serve as the main point of contact for vendors, confirming orders, tracking invoices, and managing payment schedules.
- Administrative Triage: Manage professional email and phone communications, routing inquiries and scheduling operations or meetings.
- Project Documentation: Prepare and preserve essential project files, including estimates, receipts, and compliance documents.
- Process Improvement: Collaborate in developing SOPs and workflows to drive company-wide automation and efficiency.
- Client Service: Be the professional first contact for clients, responding to inquiries about payment terms and project progress.
