Accounts Administrator

ABOUT THE ROLEWe are seeking an enthusiastic Accounts Administrator to manage the accounting processes for a varied portfolio of commercial, industrial, and retail properties.In this role, you will engage in regular communication with both the accounts team and property managers, working closely to ensure the financial accuracy and efficiency of your client …

ROLE OVERVIEWWe are seeking a dedicated Accounts Payable Administrator to manage the daily processing of supplier invoices for a varied portfolio, encompassing commercial, industrial, and retail properties.This position necessitates regular communication with the accounts team, as well as correspondence via email and phone with property managers and suppliers, ensuring timely processing and payment of invoices.As part of the accounts payable team, you will collaborate closely with Property Management teams to deliver exceptional service to our clients. KEY RESPONSIBILITIESEstablishing and nurturing strong professional relationships with suppliers and colleagues in both the accounting teams and across the business is crucial for your success. We encourage the use of your initiative in this role.This position involves managing a high volume of supplier invoice processing for our clients.You will support the Senior Accounts Payable Administrator, ensuring all tasks are completed punctually and meet internal and client KPIs, thereby providing top-tier service to all Workman clients.Successful candidates will demonstrate meticulous attention to detail, alongside strong organizational, prioritization, and communication skills, as well as a collaborative spirit and a passion for personal development.Additional responsibilities include: Updating control spreadsheetsManaging central email inboxesUploading invoices to the client approval systemConducting supplier account reconciliations, including processing supplier refundsHandling CIS deductions/paymentsManaging the Proforma Invoice payment process, ensuring tax invoices are received post-paymentLiaising with asset managers for invoice approvals and queriesResolving supplier and client queriesPerforming banking duties, including BACS/CHAPS transfersExecuting any other tasks necessary for the efficient operation of the accounting department. EXPECTATIONSA proactive, practical, and positive attitude is essential.Exemplary communication skills and the ability to foster good working relationships with colleagues in accounts and across the business are required.No formal accounting qualifications are necessary; however, the following skills are essential:Mathematics and English G.C.S.E grades 9-4/A-CStrong numeracy skillsProficiency in IT and software, particularly Microsoft Outlook and Excel WHY JOIN WORKMAN?We offer a hybrid working model to promote a healthy work-life balance, with a minimum of three days in the office.Our core working hours are designed to provide flexibility and ease your commute.We also provide study support.

ABOUT THE ROLEWe are seeking a detail-oriented and experienced Senior Accounts Associate to lead our Accounts Payable teams and foster relationships with both suppliers and internal stakeholders. In this pivotal role, you will ensure that all services are delivered in accordance with key performance indicators (KPIs) across a diverse portfolio of properties, including commercial, industrial, retail, and residential.Your responsibilities will involve regular communication with the Accounts team, Property Managers, and suppliers to guarantee the accuracy and timeliness of accounting records. You will collaborate closely with both the Accounts and Property Management teams to deliver exceptional service to our clients.DUTIES AND RESPONSIBILITIESEnsure that all client KPIs and company procedures are consistently met.Oversee and review the work of multiple accounting teams, providing support when necessary.Lead, mentor, and develop multiple teams to enhance their capabilities.Assess departmental controls to ensure compliance with both client and internal KPIs.Maintain a thorough understanding of roles and specifications across the organization.Stay informed about tax and accounting legislation, including CIS and RICS, ensuring adherence to regulations.Manage and report on budget status and profitability.Align resource requirements with budgetary constraints.Cultivate supplier relationships, spearheading client projects and initiatives.Keep abreast of best practices in accounts payable and ensure all regulatory obligations are fulfilled.Engage in project work and implement process improvements for efficient account function operations.Contribute to onboarding new or existing clients within the portfolio.Adapt and expand the range of services provided to meet client needs.Perform any other tasks necessary for the effective operation of the accounting department.KEY SUCCESS FACTORSSuccess in this role hinges on your ability to build and maintain strong professional relationships with suppliers and colleagues within the accounting teams and across the broader organization. Your initiative, independence, and ability to manage multiple accounting teams are critical. You will serve as an escalation point for your team, liaising with Property Management Teams and suppliers, and supporting the Accounts Director as needed.