Office Administrator

Join our dynamic team at Woolpert as an Office Administrator in Sydney! We are seeking a highly organized and motivated individual to manage the day-to-day administrative operations of our office. In this role, you will support our team by handling correspondence, managing schedules, and ensuring smooth office operations.

Job SummaryAs an Administrative Assistant at InterSystems, you will play a vital role in supporting our business operations. We are looking for a proactive individual who is ready to take ownership of tasks and deliver exceptional results consistently. Your attention to detail and willingness to go the extra mile will be key to your success in this position.Key ResponsibilitiesYour primary responsibilities will include:Providing reception relief, including covering lunch breaks and Friday afternoons from 3 PMAssisting in organizing and preparing for internal staff eventsManaging daily staff movementsCoordinating meetings, conference calls, and video conferences with internal and external stakeholdersPreparing and formatting documents and presentations, including printing and binding as requiredSupporting monthly Amex reconciliationShared Responsibilities (with the Admin Team)Responding to requests via the team inboxCoordinating domestic travel arrangementsHandling Workday expense reconciliationProviding support and coverage for the ASG Team

Caruso is an innovative AI-native fund administration platform tailored for private markets. Our mission is to modernize legacy systems with cutting-edge software and seamless integrated services, empowering fund managers to streamline operations, impress investors, and enhance Assets Under Management (AUM).In just over two years since our inception, Caruso has achieved remarkable growth, managing over $50 billion in assets, hosting 500+ funds, and serving more than 75,000 investors on our platform. Our year-on-year growth rate of 4× is supported by dedicated investors, as we expand rapidly across Australasia and the United States.Position OverviewWe are seeking a meticulous and proactive Registry Officer to become an integral part of our dynamic team in Sydney. In this pivotal role, you will oversee investor onboarding, maintain registry integrity, and execute capital activities for a diverse portfolio of private market funds.This hands-on position is essential to our operations, ensuring investor records are accurate, compliant, and current. You will collaborate closely with the fund accounting, legal, and implementation teams, all while leveraging our advanced, AI-native platform designed to automate routine tasks.Key Responsibilities:Investor Onboarding & AML/KYCThoroughly review and validate investor onboarding documentation, including AML/KYC requirements, in accordance with regulatory standards and fund-specific guidelines for AU/NZ jurisdictions.Investor Registry ManagementEnsure the accuracy of investor registers by updating personal or company information, tax residency, banking instructions, and reporting preferences.Capital Activity ProcessingFacilitate the complete process of capital calls, distributions, transfers, and unit issues/redemptions, including preparing investor notifications and updating registry records accordingly.Communications & ReportingCreate and distribute investor correspondence, including transaction notices, holding statements, confirmations, and other ad hoc communications to ensure a premium investor experience.Compliance & ControlsMaintain compliance with AML/CTF laws, FATCA/CRS requirements, and trust deed or PDS specifications. Assist with audits and compliance reviews as necessary.Workflow ManagementMonitor tasks and workflows using internal tools and systems, proactively addressing delays or exceptions and collaborating with other teams to resolve outstanding items efficiently.Process OptimizationContinuously seek opportunities to enhance processes for improved efficiency and effectiveness.

Job OverviewAs the Office Manager at MOOMOO Australia, you will play a pivotal role in ensuring the seamless operation of our offices in Sydney. This multifaceted position involves overseeing administrative tasks, managing procurement, and facilitating employee events and welfare programs. Your primary goal will be to foster a collaborative, efficient, and organized work environment that enhances both business operations and employee satisfaction.Key DutiesSupervise daily office operations across two floors, ensuring high standards of maintenance, safety, and functionality.Plan and coordinate company-wide employee events biannually to encourage engagement and team spirit.Organize and facilitate internal activities that promote workplace collaboration and a positive culture.Administer and manage employee welfare initiatives, including insurance, gym memberships, and other upcoming benefits programs.Oversee the procurement of office supplies and equipment, including purchasing, allocation, and inventory management across both office floors.Process office operation-related payments and checks, ensuring precision and adherence to company policies.Arrange business travel logistics, including flight and accommodation bookings for employees and management.Review and authorize payment and reimbursement requests in line with established financial approval processes.QualificationsBachelor’s degree in Business Administration, Management, or a related field.A minimum of 3 years’ experience in office management, administrative operations, or facilities coordination.Demonstrated ability to manage multi-floor or multi-site office environments effectively.Exceptional organizational, communication, and problem-solving abilities.Proficiency in Microsoft Office Suite and familiarity with procurement or expense management systems.Knowledge of Australian workplace facilities management is advantageous.Work EnvironmentThis role requires your presence on-site at our Sydney office to oversee operations, coordinate events, and ensure smooth daily functioning across multiple floors.

Caruso builds AI-driven fund administration software for private markets. Our platform replaces outdated, manual processes with integrated technology and services, helping fund managers save time, impress investors, and grow assets under management. Since launching just over two years ago, Caruso has grown rapidly. We now manage over $80 billion in assets, support more than 900 funds, and serve over 80,000 investors. After completing our Series A funding, we are scaling our global operations and looking for driven leaders to join our team. Learn more about Caruso at getcaruso.com. Role Overview The Chief Operating Officer will partner with the CEO to build Caruso’s operational foundation as we expand worldwide. This executive role joins the leadership team alongside the CTO, CFO, and future C-level hires. The COO will help shape the company’s growth and bring AI to an industry still dominated by spreadsheets and manual work. The scope of this position will grow as Caruso does. In the first phase, the COO leads a small operations team, oversees People & Culture, and works closely with services and customer teams, often taking on cross-functional projects that lack a clear owner. Over 18 to 24 months, the role will evolve into a global COO position with broader responsibilities. Main Responsibilities Partner with the CEO: Act as the operational arm of the CEO. Manage business review cycles, OKRs, and leadership offsites. Step in on cross-functional issues that require executive attention. Lead Cross-Functional Initiatives: Tackle complex challenges across teams, such as implementation roadblocks, process redesigns in fund administration, and escalated client issues. Support Services and Customer Teams: Collaborate with leaders in Fund Admin Services and Client Experience. Remove obstacles, improve efficiency, and help integrate AI solutions into daily work. Establish Global Operating Rhythm: Build reporting structures, dashboards, and business review routines to support predictable operations in all regions where Caruso operates. Grow and Manage Teams: Lead and expand operational areas including People & Culture, Legal, Risk and Governance, Business Operations, and AI Enablement as Caruso scales.

Join a leading translation services agency based in Sydney, specializing in the professional translation of texts, documents, audio, and video in over 20 languages.We are on the lookout for a motivated and enthusiastic Office Manager who is eager to learn, reliable, and ready to contribute to our vibrant team. Your role will be crucial in supporting our business growth and enhancing our operational efficiency.Key Responsibilities:Oversee office management tasks such as ordering supplies, maintaining office equipment, and coordinating building and facilities maintenance.Manage and update our proprietary internal service provider database.Perform reception duties, including welcoming visitors and handling inquiries.Carry out various administrative tasks, including answering phone calls and other reception duties.Identify and implement improvements to administrative processes and systems.Assist with HR administrative tasks when necessary.Qualifications:A minimum of 1 year of experience in office and administrative support roles.Excellent organizational skills with the ability to manage multiple priorities and meet deadlines while maintaining attention to detail.Proficient in MS Office applications, including Word, Excel, PowerPoint, and Access or similar database software.A proactive mindset with a creative approach to continuous improvement.Ability to work independently and collaboratively within a team.Strong writing skills with the ability to compose clear and concise correspondence.Experience in organizing workshops and meetings, including preparing and distributing materials.A track record of providing comprehensive administrative and clerical support.Personal Competencies:Highly organized, dependable, and punctual.Exceptional attention to detail.Proactive and initiative-driven approach.Ability to connect and collaborate effectively with team members.Calm under pressure with a strong ability to meet deadlines.Excellent interpersonal and communication skills.Professional demeanor with a friendly attitude.Perks of Joining Us:Attractive salary packaging.Convenient location close to public transport.Be a part of a growing and positive organization.If you believe you are the right fit for this role, please apply now by submitting your resume in PDF format.

Role Overview Colliers International is looking for a Team Administrator to support its Sydney office. This role keeps day-to-day operations running smoothly so team members can focus on client service. Strong organizational skills and a proactive mindset are essential for success in this position.

Who We Are:Geotab® is a leading global innovator in IoT and connected transportation, proudly certified as a “Great Place to Work™.” Our diverse and talented team collaborates to empower businesses to thrive while enhancing community safety and sustainability.We are at the forefront of advancing security by connecting commercial vehicles to the internet, offering web-based analytics that enable our customers to optimize fleet management. With our open platform and the Geotab Marketplace®, we provide a plethora of third-party solutions that help businesses, big and small, automate their operations by integrating vehicle data with their data assets. Processing billions of data points daily, Geotab utilizes data analytics and machine learning to enhance productivity, reduce fuel consumption, improve driver safety, and ensure compliance with regulatory standards.As we expand our team, we are seeking passionate individuals who are willing to think outside the box and make a meaningful impact. Our dynamic work environment is fast-paced and constantly evolving. Geotabbers embrace challenges and are open to taking on new responsibilities that may extend beyond the initial job description. Join us for a rewarding career filled with opportunities for innovation, competitive benefits, and a fun, inclusive culture. Discover your full potential at Geotab. To gain insight into life as a Geotabber, explore our blog and follow us on Instagram. Join our talent network to stay updated on job opportunities.

We are seeking a dedicated and skilled Medical Officer to join our dynamic health team at tal. In this pivotal role, you will be responsible for providing high-quality medical care, ensuring patient well-being, and collaborating with healthcare professionals to deliver best practices in health management.

Jensen Hughes is looking for a Payroll Officer based in Sydney, New South Wales. This position is responsible for managing payroll processes and making sure that all salary payments are accurate and on schedule. Role overview This role centers on handling payroll operations from start to finish. The Payroll Officer works closely with different teams to ensure payroll activities meet compliance standards and internal requirements. Key responsibilities Process payroll and verify salary disbursements for accuracy and timeliness Collaborate with other departments to gather payroll data and resolve discrepancies Support compliance with payroll regulations and internal controls Contribute ideas to improve payroll systems and processes Requirements Experience in payroll administration or a related field Strong attention to detail and organizational skills Ability to work with confidential information and meet deadlines Familiarity with payroll regulations is an advantage

As the payment processing landscape transforms at an unprecedented pace, organizations are in search of dedicated and strategic partners to facilitate their growth.Welcome to Nuvei, a prominent Canadian fintech firm that empowers clients worldwide. Our versatile, scalable technology enables leading businesses to embrace next-generation payment solutions, offer diverse payout options, and leverage comprehensive banking, risk, and fraud management services. With a presence in over 200 markets and local acquiring in more than 50 regions, we support transactions in 150 currencies and over 700 alternative payment methods, providing vital technology and insights to help our customers and partners thrive both locally and globally through a single integration.At Nuvei, we uphold our core values and are passionate about solving complex challenges. We are committed to continuous product enhancement and exceptional customer service. We are on the lookout for outstanding talent to join us on this exciting journey!Role OverviewWe are in search of a highly proficient and seasoned Senior Compliance Officer & Money Laundering Reporting Officer (MLRO) to oversee all facets of regulatory compliance and the prevention of financial crimes. This role is instrumental in ensuring that our organization adheres to its legal and regulatory responsibilities, with a keen emphasis on anti-money laundering (AML), counter-terrorist financing (CTF), and compliance risks.You will assume dual responsibilities as the registered MLRO for Australia and lead compliance oversight, ensuring robust governance in financial crime prevention and regulatory compliance.Key Responsibilities:Act as the primary compliance authority for the Australian division.Guarantee adherence to local laws and regulations, encompassing ASIC obligations, AFSL conditions, the Corporations Act, and AUSTRAC AML/CTF Rules.Develop and implement internal compliance and risk management frameworks.Serve as the registered MLRO for Australia and the principal contact for AUSTRAC.Supervise the complete AML/CTF program, including risk assessments, customer due diligence (CDD), enhanced due diligence (EDD), transaction monitoring, sanctions screening, and suspicious matter reporting (SMRs).Prepare and submit SMRs to AUSTRAC and address any subsequent inquiries or audits.Regularly update the AML/CTF Program to ensure its effectiveness and compliance with regulatory expectations.Compile and present routine compliance and AML reports to the board and senior management.Lead responses to regulatory reviews, external audits, and internal inspections.Engage with regulators such as AUSTRAC and ASIC on compliance issues and regulatory changes.Coordinate regulatory inspections, audits, and inquiries.Collaborate with global compliance teams to maintain consistent standards and share best practices across jurisdictions.Partner with global compliance teams to design and implement risk-based approaches to compliance.

As an Assistant Front Office Manager reporting directly to the Front Office Manager, you will play a crucial role in ensuring the seamless operation of our Front Office Department:Your Responsibilities Include:Overseeing the daily operations of the front desk, which includes managing check-ins and check-outs, facilitating loyalty program sign-ups, generating reports, and addressing guest inquiries effectively.Leading and mentoring the front office team during your shifts, with a strong emphasis on onboarding and training new staff members.Creating memorable guest experiences by delivering exceptional service and fostering guest loyalty.Responding promptly and effectively to emergency situations, adhering to hotel protocols and procedures at all times.

At TMGM, we are revolutionizing online trading and investment services. Proudly recognized as the Official Regional Online Forex and Trading Partner of Chelsea FC in the Asia Pacific region, TMGM has established a global footprint, with offices across three continents. Our reputation as a reliable CFD trading provider is built on our unwavering commitment to regulatory compliance, technological advancement, and exceptional customer service.Our mission transcends merely providing a trading platform; we aim to empower our clients by offering the best trading conditions. Utilizing cutting-edge, innovative platforms, we ensure that your trading experience is nothing less than extraordinary. Our ongoing dedication to research and development consistently expands the boundaries of liquidity and usability, equipping you with essential tools to excel in a dynamic financial environment.Role OverviewAs a Junior Settlements Officer, you will play a vital role in our team, ensuring accurate, timely, and secure daily financial settlements. Under the guidance of experienced professionals, you will engage in critical tasks such as reconciliation, payment processing, record-keeping, and customer support — all while maintaining our high standards of accuracy, compliance, and professionalism.Key ResponsibilitiesExecute daily settlement operations under the guidance of senior staff.Perform reconciliation of bank accounts to transaction accounts, promptly reporting discrepancies to supervisors for resolution.Assist in bookkeeping tasks using Xero accounting software, ensuring financial records are organized and precise.Support the processing of withdrawal payments with third-party Payment Service Providers (PSPs), adhering to established protocols and security measures.Address customer inquiries promptly and professionally, escalating complex cases to supervisors when necessary.Cultivate positive relationships with external service providers to enable effective communication and problem-solving.Help prepare transaction remittances for the night shift, ensuring completeness and accuracy.Contribute to daily settlement procedures and data entry into the ledger system.QualificationsHighly organized with exceptional accuracy and attention to detail.Proficient in MS Office, particularly Excel.Fluent in both English and Mandarin.Ability to work collaboratively in a team environment as well as independently, taking ownership of tasks.Outstanding communication skills complemented by strong organizational and time management abilities.Familiarity with MT4/MT5 Trading systems is a plus.BenefitsCompetitive salary with performance-based bonuses.Opportunities for career advancement and professional development within a global organization.Dynamic and supportive work environment focused on innovation.

Role Overview Navitas is seeking a Marketing Officer based in Sydney to help shape and deliver marketing strategies across Sydney and Melbourne. This role focuses on developing campaigns that build brand awareness and connect with a wide range of stakeholders. What You Will Do Create and execute marketing campaigns to support business goals Work to strengthen Navitas’ brand presence in the education sector Engage with internal teams and external partners to ensure campaigns reach key audiences Contribute to projects aimed at supporting student success and growth Impact This position supports the expansion of Navitas’ educational services and helps improve outcomes for students in both Sydney and Melbourne.

About TMGM:TMGM is a leading player in the online trading and investment sector, proudly recognized as Chelsea FC's Official Regional Online Forex and Trading Partner in the Asia Pacific region. With a robust global presence that spans three continents, TMGM has established itself as a reputable CFD trading provider. Our commitment to regulatory compliance, technological advancements, and exceptional customer service defines our pursuit of excellence.At TMGM, we aim to empower our clients with superior trading conditions by utilizing state-of-the-art platforms that enhance the trading experience. Our dedication to continuous research and development drives us to redefine liquidity and usability, equipping our clients with the essential tools to succeed in the dynamic financial landscape.Role Overview:The Anti-Money Laundering (AML) Officer plays a crucial role in the implementation, maintenance, and enhancement of the company's AML and Counter-Terrorism Financing (CTF) framework, ensuring compliance with all relevant laws, regulations, and internal policies. This position is responsible for the continuous monitoring of client activities, conducting thorough investigations, filing necessary reports with regulatory bodies, and providing AML training to staff members.Key Responsibilities:1. AML/CTF Framework & PolicyCreate, review, and update AML/CTF policies and procedures in compliance with applicable laws and regulations.Implement AML/CTF compliance standards across the organization, ensuring consistency across various jurisdictions.Enhance the company's AML risk-based approach and customer due diligence (CDD) procedures.2. Customer Due Diligence (CDD/KYC)Manage the onboarding process and ongoing due diligence of clients, ensuring proper identification, verification, and screening, including PEP, sanctions, and adverse media checks.Review profiles of high-risk clients and approve enhanced due diligence (EDD) measures.Ensure effective configuration and maintenance of third-party verification tools.3. Transaction Monitoring & ReportingMonitor client transactions for suspicious activities using automated surveillance tools as well as manual reviews.Investigate alerts, document findings, and escalate suspicious activity reports (SARs) to the Chief Compliance Officer (CCO).Prepare and submit reports to relevant financial intelligence units within specified timelines.4. Training & AwarenessConduct AML/CTF training sessions for employees across various departments.Ensure staff members are knowledgeable about red-flag indicators, typologies, and escalation procedures.

Montu, a healthcare clinic located in Sydney, seeks a Compliance Officer to help maintain high standards across its operations. This role centers on ensuring that the clinic consistently follows relevant laws, regulations, and internal policies. Role overview The Compliance Officer will monitor day-to-day activities throughout the clinic, checking that all processes align with legal and regulatory requirements. This position also involves working closely with various departments to support a strong culture of compliance. What you will do Review clinic operations to confirm compliance with current legal and regulatory standards Work with teams across the organization to promote compliance awareness Assist in identifying and reducing compliance risks within the clinic Requirements Keen attention to detail and a careful, systematic approach to compliance-related tasks Ability to collaborate effectively with colleagues throughout the clinic Strong commitment to ethical conduct and regulatory standards in healthcare

Qantas Airways Limited seeks a Simulator Maintenance Technical Officer to join the team in Sydney. This position plays a key role in keeping flight simulators reliable and effective for pilot training. Key responsibilities Maintain and troubleshoot simulator systems to ensure continuous support for training operations Collaborate with engineers and technical staff to resolve technical issues and minimize downtime Use technical skills and strong attention to detail to deliver a high-fidelity training environment Why this role matters Supporting the safe and efficient training of Qantas pilots, this work helps maintain the airline's high operational standards.

Join Carta as an Account Executive in our Fund Administration division, where you will play a pivotal role in managing client relationships and ensuring the seamless execution of fund operations. You will work closely with clients to understand their needs and provide tailored solutions that enhance their experience and drive success.

Accor Hotels is looking for an Assistant Front Office Manager to join the team in Sydney. This role partners with the Front Office Manager to keep guest service standards high and ensure daily operations run smoothly. The Assistant Front Office Manager also plays a key part in guiding the front office team and creating a welcoming atmosphere for every guest. Key responsibilities Assist with day-to-day front office operations Support and coach team members to provide excellent hospitality Help resolve guest concerns and contribute to positive guest experiences Take part in delivering a smooth check-in and check-out process Uphold operational standards and procedures Working at Accor Hotels The Sydney team values collaboration, strong service, and attention to detail. Accor Hotels is known for its focus on guest satisfaction and supporting professional growth.

Role overview The Senior Privacy Officer joins Endeavour Group’s Transformation team in Sydney, focusing on privacy strategy and compliance. This role helps shape how the business addresses privacy requirements as it adapts and improves customer experiences. The position calls for a strong understanding of privacy laws and the ability to guide teams through evolving operational needs. What you will do Develop and implement privacy strategies for transformation projects Monitor and ensure ongoing compliance with privacy regulations Advise teams on complex privacy issues as business operations evolve Support initiatives to enhance customer experience while safeguarding data Location This position is based in Sydney.