Tokyo Office Administrator

Canonical, a forefront provider of open source software, is seeking a dynamic Office Administrator for our Tokyo location. This role is integral in fostering a professional and inviting environment for both colleagues and guests. You will proactively manage office logistics, support team collaborations, and engage with internal and external stakeholders. We …

Founded in 1983, marcusevans is a global leader in business intelligence and event marketing, with 49 offices across over 20 countries.Our Summit division hosts over 120 summits worldwide, showcasing premier events in prestigious venues across Australia, Japan, Singapore, Switzerland, France, England, and the United States.Position OverviewWe are currently seeking a dedicated Part-Time Office Administrator to support daily office operations at our Tokyo office. This role encompasses a variety of tasks, including administrative duties, HR support, and accounting tasks, all aimed at ensuring seamless office functioning.To excel in this position, proficiency in working within an English-speaking environment is crucial.This role requires in-office attendance at our Tokyo office.Key ResponsibilitiesOffice management and vendor coordinationHR support including onboarding and attendance managementHandling invoices, expense processing, and banking proceduresAssisting in the organization of summits and internal eventsQualifications / Required Skills:Bachelor's degree or equivalent work experienceMinimum of 2 years of relevant experience in office management, HR, or general administrationNative-level Japanese and business-level English proficiency (reading, writing, and speaking)Strong attention to detail, multitasking capabilities, and excellent communication skillsBasic PC skills including Microsoft Office and OutlookWork ConditionsWorking Hours: 4 days a weekCore hours from 10:00 AM to 5:00 PM, with flexible scheduling availableEmployment Type: Part-TimeHourly Rate: ¥2,500Work Environment & FeaturesDynamic and supportive international workplaceCollaboration with teams across Asia and beyondOpportunity to develop management and HR skills in a multifaceted roleOffice located in the heart of Tokyo

Role Overview xsolla is hiring an Office Manager based in Tokyo. This role centers on keeping daily operations running smoothly and maintaining an efficient, welcoming office environment. What You Will Do Oversee administrative tasks to support the office and team members Facilitate communication between departments Help ensure the office runs efficiently day to day Support the team as needed across a range of activities Who Succeeds Here This position suits someone organized, proactive, and comfortable managing multiple priorities. Experience in a busy office setting is helpful.

Join ispace-inc as a Finance Officer and play a pivotal role in our finance team. In this full-time position, you will be responsible for managing financial operations, ensuring compliance with regulations, and supporting strategic financial planning. You will collaborate with various departments to provide accurate financial insights and recommendations. This is an exciting opportunity to contribute to the growth and success of our finance group.

At ESR Group, we are committed to a philosophy of "HUMAN CENTRIC DESIGN," focusing on the development and operation of cutting-edge logistics facilities that emphasize safety, convenience, and operational efficiency. As our logistics facilities continue to expand, we are looking for a seasoned professional to spearhead our leasing operations.Drive leasing initiatives for ESR-developed logistics properties across the Greater Tokyo Area, Chukyo region, Kansai region, and Kyushu.Cultivate strong relationships with tenants to understand their needs and propose tailored solutions leveraging our logistics offerings.Proactively source new clients to fulfill a diverse range of customer requirements.Conduct market analysis to remain abreast of industry trends and competitive dynamics.Forge robust local networks with brokers and other intermediaries to enhance support for leasing efforts.

Join ispace-inc as a Lead Finance Officer to spearhead our financial operations and strategic initiatives. In this pivotal role, you will oversee financial reporting, budgeting, and forecasting, while ensuring compliance with regulatory requirements. You will collaborate with cross-functional teams to drive financial performance and provide insights to support decision-making.

Assist with the daily administrative functions of the Japan office, ensuring efficient operations.Oversee the seamless operation of office facilities, utilities, and supplies while liaising with vendors. Welcome visitors warmly and provide refreshments (tea/coffee).Serve as the primary point of contact for visitors, clients, and guests.Manage visitor registrations, entry protocols, and badge issuance efficiently.Coordinate meeting room reservations and prepare spaces prior to meetings.Collaborate with external agencies for housekeeping, pantry services, and facility management.Supervise housekeeping personnel to uphold cleanliness and hygiene standards.Communicate with vendors regarding routine services, repairs, and maintenance tasks.Monitor vendor performance to ensure timely and effective service delivery.Assist in processing invoices and maintaining vendor documentation.Ensure compliance with workplace safety and security regulations.Coordinate with building security and management teams.Support emergency procedures and promptly report incidents.Maintain office records, documentation, and filing systems.Help organize office events, meetings, and employee engagement initiatives.Provide administrative support to leadership or teams as necessary.Ensure adherence to company policies and local regulations.Assist leadership and teams with ad-hoc administrative tasks.

ten-group specializes in lifestyle concierge services for affluent clients, including members of major financial institutions and large corporations. The team arranges restaurant bookings, travel, and event tickets, combining technology and hospitality to deliver personalized service. Role overview The Office Manager position is based in Shinjuku City, Tokyo. This role ensures the workplace remains organized and comfortable for all staff. Typical responsibilities focus on maintaining a clean office, managing supplies, and handling mail. The exact duties may vary depending on experience and the needs of the team. Main responsibilities Clean desks and shared spaces throughout the office Sort, distribute, and arrange dispatch for incoming and outgoing mail Monitor supply levels and restock items such as stationery and consumables Shop locally for small office purchases when needed Set up and tidy meeting rooms before and after use Share internal communications and documents with staff Create and update fire safety plans for the office Support other general administrative tasks as required Selection process Application review Interview Job offer The process may also include a workplace tour or practical experience, depending on circumstances.

Transforming Ideas into RealityAt Tailor, we strive to simplify the complexities of product development, enabling everyone to become a creator. Our vision is a world where anyone can effortlessly materialize their ideas, bridging the gap between business and engineering while integrating diverse expertise and technologies.We invite individuals who resonate with our mission of 'democratizing product creation' to join us.About Tailor PlatformWe empower more individuals to become product creators through our platform, the Tailor Platform, which allows for rapid business system development.In essence, Tailor Platform is a 'Headless ERP for Enterprises,' offering foundational systems in a headless format designed for large enterprises (defined as those with over 3,000 employees).We were the first to launch 'Headless ERP' globally, significantly enhancing the flexibility and scalability of traditional ERP systems, and we are now expanding this solution to major corporations in Japan and medium to large enterprises in the United States.The Market We Are ChallengingThe ERP market constitutes approximately 30% of the overall software market, representing a massive industry. On a global scale, the ERP software market reached $48 billion in 2022, with projections to double to $96 billion by 2032 (Source: Precedence Research).In Japan, the software market is expected to grow from over ¥5 trillion in 2024 to over ¥8.5 trillion by 2029, with ERP playing a central role in this expansive growth.Amidst this burgeoning market, a trend is accelerating among medium to large enterprises to advance digital transformation by combining 'best of breed' cloud SaaS solutions with all-in-one systems, significantly altering the role of core systems. There is a growing need for systems that can adapt quickly to changing business and technological environments and integrate seamlessly with external software through APIs.As pioneers of Headless ERP, we are building the next generation of business application platforms that drive innovation in corporate activities. Our solutions are already being implemented in major corporations that are transitioning from traditional ERP systems, including those with over 30,000 employees.About Professional ServiceOur Professional Service division provides in-depth support to address our clients' challenges. In the Japanese market, many companies outsource system development rather than relying on in-house resources. We offer a range of services, including backend application development on the Tailor Platform, frontend application development, and business consulting.Support for IT strategy planning and SMO assistancePMO support including application implementationTo enhance our clients' competitive advantage and resolve management challenges, it is essential to boost adaptability to change. Leveraging the strengths of Tailor Platform requires a shift from traditional development practices to embracing flexibility in product development and organizational design, co-creating solutions with our clients.By intertwining cutting-edge technology with imagination, we aim to support the future of society. Utilizing our enterprise-oriented Headless ERP platform, the Tailor Platform, we provide solutions to corporate management challenges, fostering business cycles and accelerating problem-solving through the evolution of Tailor Platform.

Join Adyen as a Regulatory Compliance Officer (Paralegal) in Tokyo, where you will play a pivotal role in ensuring our compliance with regulatory standards. In this dynamic position, you will collaborate with various teams to navigate complex regulations and support our mission to provide seamless payment solutions.

Join our dynamic team at IFS as a DevOps Engineer in the vibrant city of Tokyo. In this role, you will be responsible for optimizing our deployment pipelines, enhancing system reliability, and ensuring seamless integration between development and operations teams. As part of a forward-thinking organization, you will leverage your expertise to improve operational efficiency and drive innovation.

Role overview ServiceNow seeks a Solution Architect based in Tokyo. This position centers on designing solutions that help customers reach their goals. Collaboration with teams across different functions is essential to understand client objectives and shape solutions that address their needs. What you will do Design solutions aligned with customer objectives and business outcomes Partner with cross-functional teams to gather and clarify client requirements Deliver customized solutions to address specific customer needs Maintain high customer satisfaction during project delivery

Join Psicro, a forward-thinking company dedicated to ensuring compliance and fostering innovation within the regulatory landscape. As a Regulatory Officer, you will play a pivotal role in managing regulatory affairs, supporting product development, and ensuring adherence to industry standards.Your responsibilities will include conducting regulatory assessments, preparing submissions, and collaborating with cross-functional teams to ensure our products meet regulatory requirements efficiently and effectively.

About the Role ifs1 is looking for a Database Administrator in Tokyo. This role focuses on managing, maintaining, and optimizing database systems to keep them reliable and performing well. Collaboration with developers and IT staff is a regular part of the work. What You Will Do Oversee day-to-day database operations Maintain and tune databases for high availability and strong performance Work with developers and IT colleagues to support projects and resolve issues Implement database solutions that meet business needs

Role Overview MicroStrategy is hiring a Consultant in Tokyo to help clients get the most from our analytics platform. This role involves working directly with a range of organizations, learning about their business needs, and putting data-driven solutions into action. What You Will Do Collaborate with clients to understand their goals and requirements Implement and configure the MicroStrategy analytics platform for each client Apply analytical skills to solve business challenges and improve outcomes

Job Role... As a Receptionist at Soho House, you will play a vital role in creating a warm and inviting atmosphere for all members and guests at the property. Your primary responsibilities will include welcoming visitors, directing them appropriately, and assisting with check-ins and check-outs. This multifaceted position also requires you to manage the reception desk, handle basic administrative tasks, and assist in the restaurant and rooftop areas when necessary. You will be a key source of information about our property and the surrounding neighborhood, ensuring that every member feels a sense of belonging upon entering our doors. Main Duties... Front Desk Responsibilities Efficiently process all member and guest check-ins by confirming reservations in Opera, verifying guest identities, processing payment, assigning rooms, and issuing keys in line with property policies. Secure valid payment methods (credit card, cash) before issuing room keys. Create precise accounts for each guest upon check-in based on their requirements. Activate room keys and reissue replacements as necessary, ensuring proper verification of identities. Assign rooms according to guest preferences whenever possible. Verify and adjust billing for members and guests. Handle all check-outs, including express check-outs, resolving any issues with charges, settling accounts, and collecting feedback on their stay. Accommodate requests for room changes when feasible. Ensure proper filing of member and guest documentation in compliance with GDPR guidelines. Upsell available rooms to guests without reservations. Communicate effectively to prioritize room assignments and track status changes. Collaborate with Housekeeping and Engineering teams to monitor room readiness and address guest concerns. Confirm reservations and cancellations as needed. Generate daily reports regarding arrivals and departures, noting any special requests and ensuring report accuracy. Complete designated reports in Opera. Run credit card authorization reports and check for discrepancies. Maintain contingency lists to account for all members and guests in case of emergencies. Club Responsibilities Ensure personalized greetings for every member and a warm welcome for guests. Manage high-volume phone lines and maintain exceptional customer service throughout.

Are you an ambitious and results-driven professional looking to lead sales initiatives in one of the most vibrant cities in the world? Join plaud as a Sales Manager and take charge of our operations in Tokyo. You will be responsible for developing and executing effective sales strategies, building strong client relationships, and driving revenue growth.

Join Intuitive Surgical as a Commercial Solutions Administrator, where you will play a key role in optimizing our commercial operations. This position involves collaborating with internal teams to streamline processes, manage data, and support our sales and marketing initiatives. You will be responsible for ensuring efficient use of resources and tools to enhance our service delivery.

About Woven by ToyotaWoven by Toyota is at the forefront of Toyota's transformative journey into a comprehensive mobility company. Building upon a rich history of innovation that prioritizes human benefit, our aim is to redefine mobility through groundbreaking, human-centered solutions that enhance societal well-being.Our initiatives are anchored in four key pillars: AD/ADAS, which encompasses our autonomous driving and advanced driver-assist technologies; Arene, our dedicated software development platform for software-defined vehicles; Woven City, a pioneering testbed for mobility; and Cloud & AI, the digital backbone that supports our collaborative efforts. Critical business functions empower these teams to achieve our unified vision: a future with zero accidents and improved quality of life for everyone.=========================================================================TEAMAt Toyota, we are redefining the essence of movement. Our mission is to enhance the transportation of individuals, goods, information, and energy through innovative approaches. Woven City, designed as a Living Laboratory™, embodies our commitment to a Human-Centered and Ever Evolving City™, serving as a real-world testbed for mobility solutions that promote well-being.We foster a diverse community of passionate individuals dedicated to co-creating and refining innovative products and services for the future of mobility. This unique intersection of social infrastructure, mobility, and community provides an unparalleled opportunity for inventors, residents, and visitors to engage with cutting-edge technologies in a vibrant urban environment.The Administration Team is integral to the operational framework of the Woven City Management (WCM) organization, nestled within the Project Governance sector that oversees administrative functions. Our mission is to deliver robust operational support to the WCM, enhancing workplace efficiency and standardization, allowing our members to concentrate on maximizing their contributions. You will work under the guidance of the Administration team manager in a hybrid work environment.For more detailed insights about Woven City, please visit: https://www.woven-city.global/

Transforming Ideas into RealityAt Tailor, we aim to simplify the complexities of product development, empowering everyone to become a creator of their own products. We envision a world where anyone can effortlessly materialize their ideas, breaking down the barriers between business and engineering, and integrating diverse expertise and technologies.We are looking for individuals who resonate with our mission to democratize product creation.About Tailor PlatformWe provide the Tailor Platform, a powerful tool that allows for rapid development of business systems, supporting more people in becoming product creators. In a nutshell, the Tailor Platform is a "Headless ERP for Enterprises," designed for large companies (defined by us as those with over 3,000 employees) to access essential systems in a headless format.Having pioneered the "Headless ERP" concept, we have significantly enhanced the flexibility and scalability of traditional ERP systems, launching it globally for large enterprises in Japan and the U.S.Our Market ChallengeThe ERP market constitutes approximately 30% of the entire software industry, representing a massive sector. Globally, the ERP software market reached $48 billion in 2022 and is projected to double to $96 billion by 2032. In Japan, the software market is expected to grow from over ¥5 trillion in 2024 to over ¥8.5 trillion by 2029, with ERP at its core.In this expanding market, there is an accelerating trend among mid to large enterprises to shift from all-in-one package systems to best-of-breed cloud SaaS solutions tailored for specific use cases. This evolution necessitates that core systems can adapt quickly to changing business and technological environments and integrate seamlessly with external software through APIs.Professional ServicesOur Professional Services team delves deeper into solving client challenges, addressing the prevalent trend in Japan to outsource system development rather than relying solely on in-house teams. We offer comprehensive services, including backend and frontend application development on the Tailor Platform, as well as business consulting.To enhance competitive advantages and address management issues, it is crucial to increase adaptability to change. Collaborating with our clients, we aim to co-create flexible product development and organizational designs that maximize the benefits of the Tailor Platform.