Reception and Administrative Assistant

Bantrel Co. seeks a Reception and Administrative Assistant based in Toronto. This position is the first point of contact for clients and visitors, setting the tone for a professional and welcoming front desk experience. Main responsibilities Greet and direct visitors and clients as they arrive at the office Manage incoming calls and respond to general inquir…

Role Overview Fengate Infrastructure is growing and seeking an Administrative Assistant to support its senior leadership team in Toronto, Ontario. This role calls for a professional who brings discretion, strong organizational skills, and the ability to manage multiple priorities. An interest in the infrastructure sector and Fengate's operations will help contribute to the team's ongoing success. What You Will Do Manage confidential information with care and integrity. Organize and coordinate schedules, travel, meetings, and communications for the leadership team to maximize efficiency. Support daily operations for the Infrastructure leadership group and work closely with other senior leaders. Prioritize tasks and act as a gatekeeper, using sound judgment. Assist in preparing and proofreading presentations and emails, primarily using Microsoft Word and PowerPoint. Provide administrative support to several leaders, each with their own working styles and priorities. Plan and coordinate special projects, meetings, and events with attention to detail. Build strong working relationships with internal teams and external partners, including investors. Work collaboratively with the Executive Assistant team. Handle ad-hoc business requests as they arise. Support the Executive Assistant for Infrastructure and serve as backup when needed. Keep records and files organized and up to date. What We Look For Strong interpersonal skills to engage with both internal and external stakeholders. Comfort working through ambiguity and shifting priorities. Ability to learn quickly and develop organizational awareness. Professionalism, confidentiality, and adaptability in a changing environment. Flexibility to work extended hours or be on-call when required. Initiative and sound judgment in all aspects of support.

University Health Network (UHN) seeks an Administrative Assistant II to help keep its Medical team organized and running smoothly in Toronto. This role ensures essential administrative support for medical staff and daily operations. Key responsibilities Manage calendars and schedules for medical staff Coordinate meetings and appointments Handle correspondence with accuracy and professionalism Support day-to-day administrative tasks as needed Requirements Keen attention to detail Professional communication skills Ability to organize and prioritize multiple tasks Experience in an administrative or medical office setting is an asset

Join our dynamic team at University Health Network as an Administrative Assistant I. In this role, you will be an integral part of our organization, providing essential administrative support to ensure efficient operations. Your responsibilities will include managing schedules, organizing meetings, and facilitating communication across departments.

Oliver Bonacini is hiring a Logistics Administrative Assistant for the Catering division in Toronto. This position plays an important part in keeping catering operations organized and running smoothly. Role overview This role supports the day-to-day logistics of catering services. The assistant helps manage schedules, coordinates with vendors, and assists with inventory control. Attention to detail and strong organizational skills are essential to ensure timely deliveries and high-quality service for clients. What you will do Support logistics and operational tasks for catering events Manage schedules to help keep events on track Coordinate with vendors to ensure supplies and services arrive as needed Assist with tracking and controlling inventory Requirements Strong attention to detail Organizational skills for managing multiple tasks Experience with scheduling or logistics is helpful

Role overview CaseWare seeks an Administrative Assistant in Toronto, ON to support the team and help keep office operations running smoothly. This position plays a key part in the day-to-day workflow, handling a range of administrative responsibilities. What you will do Manage calendars and scheduling for team members Organize meetings, including coordinating logistics Assist with various administrative tasks as they arise Requirements Strong attention to detail Solid organizational skills

eqbank is looking for an Administrative Assistant based in Toronto. This position plays a key part in keeping daily operations organized, supporting project work, and helping teams communicate effectively across the company. Responsibilities Handle a variety of administrative tasks to ensure smooth daily operations Support project coordination and track progress as needed Help facilitate clear communication between different teams and departments What Sets You Up for Success Strong organizational abilities A proactive approach to work Comfort collaborating with several teams This role offers opportunities to learn and develop while contributing to a collaborative team at eqbank.

Join our dynamic team as a Part-Time Administrative Assistant! In this role, you will carry out a variety of essential administrative, reception, and clerical tasks that contribute to the smooth operation of our office. Your responsibilities will include conducting research and managing special projects, ensuring all office supplies are stocked and organized, and creating or updating marketing materials such as brochures and newsletters. You will also handle monthly invoicing and various accounting-related duties.

About the Role The Peter Munk Cardiac Centre at University Health Network is hiring an Administrative Assistant I for a full-time position in Toronto. This role supports daily operations and helps maintain smooth workflows within the department. Strong organization and attention to detail are important for success in this position. What You Will Do Provide administrative support to the team and department Assist with tasks that contribute to patient care and experience Help ensure efficient operations at the centre Workplace Join a team at one of Canada's recognized cardiac centres, where administrative work directly supports patient care and the overall experience.

The University Health Network is hiring a Youth Outreach Assistant to provide administrative support for research projects focused on youth engagement. This position plays a key role in helping the team manage daily operations tied to youth-centered initiatives. Main responsibilities Handle routine administrative tasks for research projects that serve young people Collaborate with a group dedicated to advancing health outcomes for youth in the community Location This position is located in Toronto.

The Transfer Administrator at aviso manages and processes transfer requests, ensuring each step meets company policies. This position supports smooth transitions and aims to deliver a positive experience for everyone involved in the transfer process. Role overview This role focuses on handling transfer requests from start to finish. Attention to detail and a commitment to organizational standards are essential. The Transfer Administrator works closely with stakeholders to maintain accuracy and compliance throughout the process. Key responsibilities Process transfer requests in line with internal guidelines Monitor compliance with company policies during each transfer Support stakeholders by ensuring clear communication and timely updates Location This position is based in Toronto, Ontario, Canada.

LocationThis is an on-site position located in our Toronto, Ontario office. Candidates must reside within a 50-mile commuting radius of the office and be available to work in-person 4 days a week.About the RoleWe are seeking a dedicated Executive Administrative Business Partner (EABP) to play a crucial role in supporting our Executive Operations team. This position involves ensuring our leaders are well-organized, facilitating effective meetings, and managing daily operational tasks, while also assisting with the needs of our expanding Toronto office.This is an excellent opportunity for individuals with a few years of experience who are passionate about execution, coordination, and problem-solving and are eager to advance their careers in executive operations.What You’ll DoExecutive SupportOversee calendars and arrange meetings for assigned leaders.Resolve scheduling conflicts and maintain an organized meeting cadence.Coordinate meeting logistics, including creating agendas, distributing pre-reads, recording notes, and following up on action items.Assist with leadership meetings and All-Hands events.Draft and edit internal communications as required.Manage travel arrangements and ensure expenses are submitted accurately and punctually.Facilitate onboarding and offboarding processes for leader-managed teams.Support recruiting efforts, including scheduling interviews and communicating with candidates.Collaborate with Finance and Procurement on purchase orders and vendor management.Toronto Office Management SupportAct as the primary contact for the Toronto office.Conduct regular office checks to ensure a clean, safe, and functional workspace.Coordinate with building management and vendors to address basic office needs.Manage the stocking of office supplies and shared amenities.Assist in organizing local events, team gatherings, and engagement activities.Report any facilities or safety issues to the central Workplace team as necessary.

Role Overview Ontario Transit Group is looking for a Subcontractor Administrator in Toronto. This position focuses on managing relationships with subcontractors and making sure all contract terms are followed. The role supports project teams through a range of administrative duties. What You Will Do Maintain accurate records related to subcontractors and their contracts Process payments for subcontractors on schedule Assist project teams with administrative tasks as needed Monitor and help ensure compliance with contractual requirements

Allied REIT is hiring a Bilingual People Administrator based in Toronto, Ontario. This position plays a key part in supporting the People team and ensuring smooth communication with employees who speak different languages. Role overview The Bilingual People Administrator handles a range of administrative duties that help create a positive experience for employees. The focus is on maintaining accuracy in records, supporting day-to-day HR processes, and helping the team communicate clearly across the organization. Key responsibilities Support the People team with administrative tasks Help maintain clear communication in a multilingual environment Contribute to a positive employee experience Uphold high standards in all assigned duties Requirements Fluency in English and at least one other language Strong organizational and communication skills Experience with administrative or HR-related tasks is an asset

The University Health Network is seeking a dedicated and detail-oriented Clerical Assistant II to join our team in Toronto. In this role, you will provide essential administrative support, ensuring smooth operations and efficient communication across departments. Your responsibilities will include managing correspondence, maintaining records, scheduling appointments, and assisting with various clerical tasks.As a Clerical Assistant II, you will be instrumental in fostering a productive work environment and contributing to the overall mission of enhancing patient care and healthcare services.

Join a Trailblazer in BankingAt Equitable Bank, we embrace innovation over tradition. We are committed to redefining banking for Canadians by offering creative and effective banking solutions that challenge the status quo.Our success stems from our dynamic team of forward-thinking professionals who are eager to push boundaries. If you’re enthusiastic about being part of a transformative banking experience while enjoying your work, this could be the perfect opportunity for you.Having served over 800,000 customers across Canada, we pride ourselves on our legacy of over 50 years in the banking sector. As Canada's Challenger Bank™, Equitable Bank, along with our subsidiary Concentra Bank, supports credit unions that serve over six million members nationwide. Together, we manage over $142 billion in assets, dedicated to making a significant impact in Canadian banking. Our digital platform, EQ Bank, has been recognized as one of the top banks in Canada on the Forbes World's Best Banks list since 2021.Key Responsibilities As the Property Tax Administrator, you will oversee a diverse portfolio of tax accounts across multiple municipalities, ensuring timely remittances of payment installments as per municipal deadlines. Additionally, you will be responsible for executing tax adjustments for escrow accounts to maintain accurate tax components and account balances, as well as processing credit refunds for borrowers as necessary.

We are seeking a skilled Solaris System Administrator to join our talented team at System Canada Technologies. In this full-time position, you will be responsible for the installation, configuration, and maintenance of Solaris operating systems, ensuring optimal performance and security.As a key member of our IT department, you will work closely with other IT professionals to manage system updates, troubleshoot issues, and implement best practices. If you have a strong background in system administration and are passionate about technology, we want to hear from you!

Join Mattermost as an IT Administrator Contractor and play a crucial role in managing our IT infrastructure. You will be responsible for ensuring the smooth operation of IT services and support across multiple locations, including Ottawa, Toronto, San Antonio, and San Diego. Ideal candidates are proactive, detail-oriented, and passionate about technology.

Williamosler Health System is seeking a Physician Assistant to join its Emergency Services Administration team in Toronto. This role involves working side by side with physicians, nurses, and other healthcare staff to provide care to patients in the emergency department. Role overview The Physician Assistant will play a key part in supporting the assessment and management of emergency cases. Collaboration with other healthcare professionals is central to this position, ensuring coordinated care and timely treatment for patients. What you will do Assist with evaluating and managing patients in emergency situations Work in partnership with physicians, nurses, and allied health staff to coordinate patient care Contribute to prompt and effective treatment for those in need of emergency services Requirements Experience with emergency cases Ability to perform well in a busy clinical environment Strong communication and teamwork abilities

Role overview Williamosler Health System is hiring a Physician Assistant for the Emergency Services Administration team in Toronto. This role focuses on providing patient care in emergency settings and supporting both physicians and healthcare staff in making treatment decisions. What you will do Assess and diagnose patients in the emergency department Work with physicians and other healthcare professionals to manage patient care plans Help maintain efficient patient flow and ensure timely care Requirements Background in emergency medicine or acute care settings Comfort working in a busy clinical environment Strong teamwork and communication abilities