Billing Assistant - 9-Month Fixed Term Role at Dentons | Warsaw, Poland

About UsAt Dentons Business Services EMEA, we are the operational backbone of Dentons, the largest law firm globally. We empower exceptional service delivery to clients across Europe, the Middle East, and Africa. Our EMEA business services team is integral to driving efficiency, fostering innovation, and enhancing collaboration within our vast network.Role O…

Dentons Business Services EMEA acts as the operational backbone of Dentons, enabling the world's largest law firm to provide outstanding service to clients throughout Europe, the Middle East, and Africa.Our EMEA business services team is an essential part of Dentons' global network, fostering efficiency, innovation, and collaboration.At Dentons Business Services EMEA, we are dedicated to excellence in supporting legal professionals through advanced solutions. Our vibrant and diverse team works together to deliver a wide variety of services, including finance, IT, human resources, marketing, and more. We take pride in cultivating a culture of continuous improvement and flexibility.Role OverviewWe are currently looking for a Billing Specialist to join our Europe Team. This pivotal role is responsible for managing various billing activities, ensuring the billing process for assigned partners’ portfolios is handled effectively.Key ResponsibilitiesExecute day-to-day billing functions.Adhere to the firm's policies and obligations while managing risks associated with this role.Guarantee the highest quality of invoices issued to clients.Create various Work in Progress (WIP) reports for the Billing Team.Assist colleagues and resolve standard inquiries to ensure client satisfaction.Collaborate with various stakeholders, including partners, personal assistants, and local finance teams.Work alongside the Revenue Management Team to identify and implement enhancements to the billing process.Maintain professional relationships with all stakeholders.

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world’s largest law firm, driving exceptional service delivery to clients across Europe, the Middle East, and Africa. Our EMEA business services team is integral to enhancing efficiency, fostering innovation, and encouraging collaboration within our global network.At Dentons Business Services EMEA, we are dedicated to excellence in providing legal professionals with state-of-the-art solutions. Our vibrant and diverse team works cohesively to offer a comprehensive range of services, including finance, IT, human resources, marketing, and more. We take pride in cultivating a culture of continuous improvement and adaptability.Job PurposeThe AI Automation Developer role is centered on the hands-on development and implementation of AI systems and workflows. This includes DAISY, our proprietary AI system, which integrates a custom chatbot, workflows, internal tool integrations, and knowledge management platforms, as well as Microsoft’s AI suite (Copilot Studio, Foundry, SharePoint knowledge agents). As an AI Engineer, you will prototype innovative AI solutions, collaborate with teams across Europe to develop and execute AI use cases, and remain informed of the latest AI advancements to guide our strategic direction.Key ResponsibilitiesFacilitating the development and deployment lifecycle of DAISY, our in-house AI system.Designing and implementing new functionalities through AI workflows, automation, prompt engineering, and iterative testing.Collaborating with developers using agile methodologies to deliver AI solutions that meet business needs.Rapidly prototyping and automating processes to overcome workflow challenges.Partnering with lawyers and business professionals to create new functionalities.Managing backlog, user stories, and data quality to ensure the delivery of high-quality features.

Dentons Business Services EMEA serves as the operational backbone for Dentons, the world's largest law firm, facilitating exceptional client service across Europe, the Middle East, and Africa. Our EMEA business services team is a vital element of Dentons' global network, significantly enhancing efficiency, innovation, and collaboration.We are dedicated to excellence in supporting legal professionals with state-of-the-art solutions. Our vibrant and diverse team works together to deliver a comprehensive array of services encompassing finance, IT, human resources, marketing, and more. We take pride in nurturing a culture of continuous improvement and adaptability.Role OverviewCurrently, we are seeking a talented Billing Specialist to join our Europe Team. This role is essential for managing a variety of billing activities, primarily focusing on ensuring the billing process for assigned partners' portfolios is handled efficiently.Key ResponsibilitiesExecute daily billing tasks with precision.Adhere to the firm’s policies and obligations while effectively managing risks associated with this role.Ensure the highest quality of invoices is sent to clients.Generate various Work in Progress (WIP) reports for Billing Team members.Provide support to colleagues and resolve standard cases to guarantee client satisfaction.Collaborate with various stakeholders including partners, personal assistants, and local finance teams.Work alongside the Revenue Management Team to identify and implement enhancements to the billing process.Maintain professional relationships with all stakeholders.

Dentons Business Services EMEA supports legal professionals across Europe, the Middle East, and Africa, serving as the operational backbone for Dentons, the world’s largest law firm. The team in Warsaw brings together expertise in finance, IT, human resources, marketing, and more, working together to deliver reliable solutions and continuous improvement. The Billing Coordinator role centers on managing daily billing operations and guiding the billing team to ensure all billing activities are accurate, timely, and compliant with both internal policies and client requirements. This position combines hands-on billing work with team coordination and process oversight. What you will do Oversee the end-to-end billing process, maintaining accuracy and completeness in line with internal standards and client needs. Monitor billing workflows, resolve bottlenecks, and ensure deadlines are met for month-end and ad-hoc cycles. Maintain high data integrity within billing systems. Act as the main contact for complex, high-value, or sensitive billing matters, addressing discrepancies and client-specific requirements. Provide solutions for non-standard billing scenarios and support the team with guidance on escalations. Team coordination and stakeholder management Organize daily team workloads and set priorities to meet operational targets. Support induction and on-the-job training for billing staff, ensuring the team understands current billing policies and systems. Offer feedback to team members and contribute to performance discussions and development plans. Build effective working relationships with partners, fee earners, and colleagues across departments. Serve as a liaison for billing inquiries, communicating status, risks, and remediation plans clearly. Collaborate with other Finance teams to ensure adherence to client billing guidelines. Process improvement Identify and recommend ways to enhance billing processes and improve efficiency, including through automation and other methods.

Dentons Business Services EMEA supports Dentons, a leading global law firm, by delivering business services across Europe, the Middle East, and Africa. Based in Warsaw, the team handles areas such as finance, IT, human resources, marketing, business development, communications, risk management, and data analysis. The group’s work underpins the daily operations of Dentons offices throughout the region. The team’s mission centers on helping the firm grow by providing high-quality services. Innovation, collaboration, and ongoing improvement shape how work gets done. Internship Program Overview The 2026 Internship Program begins June 1, 2026, at the Warsaw office (Al. Jana Pawła II 27). This paid internship is designed for third-year students and recent graduates who want hands-on experience in a global professional services setting. The program uses a hybrid working model and pays 35 PLN per hour. Key Dates Start date: June 1, 2026 Application deadline: May 10, 2026 Location: Warsaw, DBSE - Al. Jana Pawła II 27 Available Internship Areas Finance IT Human Resources Marketing & Communications Innovation & Intelligence What to Expect Work on meaningful projects from the start Receive mentorship and guidance from experienced professionals Gain exposure to international business operations Join a collaborative and inclusive team Benefit from a flexible hybrid work model Potential for extended collaboration after the internship Applications are open until May 10, 2026. This program offers a chance to build practical skills and begin a career in a global organization.

Dentons Business Services EMEA serves as the operational backbone of Dentons, supporting the world’s largest law firm in delivering exceptional service to clients across Europe, the Middle East, and Africa.As an integral part of Dentons' extensive global network, our EMEA business services team is pivotal in fostering efficiency, innovation, and collaboration.At Dentons Business Services EMEA, we are dedicated to excellence in providing legal professionals with state-of-the-art solutions. Our vibrant and diverse team works collaboratively to deliver a broad spectrum of services, including finance, IT, human resources, marketing, and more. We take pride in cultivating a culture of continuous improvement and adaptability.Your role will involve supporting employees based in the UK and Ireland, aligning your work schedule with UK working hours, and adhering to the UK calendar of bank holidays.RoleAs a Billing Support Specialist, you will assist a PRM (People, Reward, Mobility) partner and their PSE (Practice Support Executive) to provide exceptional service focused on billing as well as offering support with finance-related tasks and administrative functions. This position will collaborate closely with our accounts team to ensure the smooth operation of the billing process. You may also assist with similar tasks for other partners and fee earners within the PRM team as required.ResponsibilitiesFinancial AdministrationUtilizing Elite software to facilitate the billing process.Overseeing the processing of bills, reports, meetings, and communications.Managing multi-jurisdictional retainers and projects, including:- Coordinating with international offices and third-party law firms to gather hours updates and monthly invoices.- Preparing hours updates for clients.- Drafting monthly retainer invoices.Assisting fee earners with closing InTapp entries and providing support with narratives when necessary.Logging third-party invoices as disbursements.Routine Organisation and PlanningParticipating in meetings and managing workloads to meet billing deadlines.Matter Opening AdministrationSupporting the completion of NBI forms.Coordinating routine conflicts and AML checks.Ensuring all parties lists and contact lists are prepared and maintained.General AdministrationProviding assistance with general process-driven tasks as required.

Dentons Business Services EMEA serves as the operational backbone of Dentons, a premier global law firm recognized worldwide. We provide essential support to legal teams across Europe, the Middle East, and Africa, ensuring the delivery of exceptional value to our clients.At DBS EMEA, we are committed to innovation, collaboration, and ongoing improvement. Our diverse team specializes in key areas such as finance, IT, HR, and marketing, striving for operational excellence at every level.Role OverviewThe Financial Planning & Analysis (FP&A) Manager is pivotal in steering financial planning, analysis, and strategic decision-making for the European region, encompassing 19 countries. This individual will collaborate closely with senior management to provide insights into financial performance, profitability, budgeting, and forecasting within a professional services context.The ideal candidate possesses robust analytical skills, experience in professional services (especially within Big4 firms or legal environments), and the capability to translate intricate financial data into actionable business strategies.Key ResponsibilitiesFinancial Planning & AnalysisOversee the annual budgeting, forecasting, and long-range planning for the Europe region.Develop and maintain sophisticated financial models to bolster strategic initiatives, pricing decisions, and growth trajectories.Analyze revenue streams, cost drivers, utilization rates, realization, and profitability by country and practice group.Craft presentations for top management and the Europe Board.Performance ReportingGenerate monthly management reports and variance analyses.Offer clear evaluations of financial performance compared to budget and forecasts.Track key performance indicators pertinent to legal operations, including billable hours, leverage, margins, and collections.Process Improvement & SystemsEnhance FP&A processes, tools, and reporting efficiencies.Assist in the advancement of financial systems and reporting tools.Ensure data integrity and uniformity across financial reports.Ad Hoc & Strategic AnalysisConduct scenario and sensitivity analyses related to market conditions and cost structures.Support office expansions and strategic investment evaluations as necessary.

Dentons Business Services EMEA operates as the essential support system for Dentons, the world's leading law firm, facilitating the delivery of unparalleled services to clients throughout Europe, the Middle East, and Africa. Our EMEA business services team is integral to enhancing efficiency, fostering innovation, and promoting collaboration within Dentons' expansive global network.At Dentons Business Services EMEA, we are dedicated to providing top-notch support to legal professionals through advanced solutions. Our vibrant and diverse team works cohesively to deliver a comprehensive suite of services, including finance, IT, human resources, marketing, and more. We take pride in cultivating a culture of continuous improvement and adaptability.Position Summary: We are in search of a driven Cash Collection Specialist with a minimum of 2 years of relevant experience. The ideal candidate will possess a strong financial acumen, outstanding problem-solving abilities, and the capability to work autonomously while effectively collaborating with team members.Key ResponsibilitiesOversee the daily cash collection operations while ensuring exceptional customer service.Execute cash allocation tasks with accuracy and efficiency.Address client inquiries, monitor key performance indicators, and collaborate with partners.Ensure adherence to company policies, upholding high quality standards and service excellence.Collaborate closely with local finance teams and various stakeholders.Track assigned accounts and escalate complex issues as needed.

Dentons Business Services EMEA serves as the operational backbone of Dentons, recognized globally as one of the leading law firms. Located in Warsaw, we provide essential business services to Dentons offices across Europe, the Middle East, and Africa, focusing on areas like finance, IT, HR, marketing, business development, communications, risk management, data analysis, and various other business functions.Our mission is to facilitate the Firm's growth by delivering high-quality services rooted in innovation, teamwork, and a dedication to continuous improvement.We pride ourselves on our core values:Purpose-driven – We reimagine possibilities and shape the future collaboratively, harnessing the strengths of our people, clients, and communities.Inclusive – We foster an environment where authenticity is encouraged, and diverse perspectives are embraced to cultivate superior solutions.Sustainability & ESG – Our commitment to people, communities, and the environment is integral to our strategy and operations.Client experience – We consistently refine our processes and solutions to enhance the experiences our clients have with Dentons.Our dynamic team comprises over 350 skilled professionals from varied backgrounds, allowing us to make a significant impact on the continuous development of a rapidly growing global Firm.What is this form for?This form is designed for students and recent graduates entering the job market, with the following objectives:To gather CVs for our internship program commencing on JUNE 1st,To facilitate contact with candidates regarding internships and junior positions at Dentons Business Services EMEA,To align your profile with current and future recruitment efforts.If you aspire to launch your career in fields such as finance, IT, HR, marketing, data analysis, risk management, or general business support within an international context, we encourage you to complete the form and attach your CV.

Dentons Business Services EMEA serves as the operational backbone of Dentons, the largest law firm globally, delivering outstanding service to clients throughout Europe, the Middle East, and Africa. Our EMEA business services team is integral to enhancing efficiency, fostering innovation, and promoting collaboration.We are dedicated to excellence at Dentons Business Services EMEA, providing legal professionals with state-of-the-art solutions. Our vibrant and diverse team collaborates effectively to offer a variety of services, including finance, IT, human resources, marketing, and more. We take pride in our culture of continuous improvement and adaptability.Role Overview:The Time Recording Coordinator will oversee daily operations related to Finance Data Administration, focusing on financial master data (clients, matters, fee earners). This role involves implementing processes and daily supervision while closely supporting the Finance Data Administration Process Owner and other aspects of Revenue Management.The responsibilities are divided into two main areas. The first involves activating, maintaining, and deactivating fee earners' accounts, resolving integration issues, ensuring data quality between HR/Talent and Finance systems, enhancing time recording process efficiencies through standardization and automation, and managing daily tasks associated with missing time reports and timekeeper follow-ups.The second area focuses on maintaining records for clients, matters, and payors across all European offices, addressing integration challenges, and ensuring data quality between Risk and Finance systems. This role requires supporting users and establishing effective relationships with both internal and external clients, including regional Finance teams and Partners.User training and support across EU offices may also be required.Key Responsibilities:Verification of recorded and released timeChasing timekeepers to ensure timely reportingManaging timekeeper accounts in Elite, including activation, termination, and maintenancePreparing various reports (e.g., Leaving Partner list, Rate Report)Coordinating assigned campaignsParticipating in discussions focused on process improvements and new system implementations

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world's largest law firm, delivering unparalleled service to clients throughout Europe, the Middle East, and Africa. Our EMEA business services team is integral to enhancing efficiency, fostering innovation, and promoting collaboration within the global network.At Dentons, we are dedicated to providing top-notch support to legal professionals through innovative solutions. Our vibrant and diverse team works cohesively to offer a comprehensive range of services, including finance, IT, human resources, marketing, and more. We take pride in cultivating a culture that embraces continuous improvement and adaptability.Position Summary:We are in search of a proactive Senior Cash Collection Specialist fluent in German, with a minimum of 5 years of relevant experience. The ideal candidate will possess a robust financial acumen, exceptional problem-solving abilities, and the capacity to work independently while mentoring junior team members.Primary Responsibilities:Oversee and enhance the cash collection process while ensuring high customer service standards.Devising strategies to elevate collection rates.Address complex client inquiries and collaborate closely with Partners.Track KPIs and initiate process enhancements.Provide support to colleagues in resolving intricate cases.Uphold compliance with company policies while ensuring service excellence and quality standards.Engage with Local Finance teams and various stakeholders effectively.

Join Euronet Worldwide, a leader in electronic payments and transaction processing, as a Financial Analyst. In this role, you will play a critical part in analyzing financial data, preparing reports, and supporting strategic decision-making processes. This is an exciting opportunity to contribute to the financial health of a dynamic and growing organization.

Join Hostinger as a Pricing Manager and play a pivotal role in shaping our pricing strategies. You will work alongside a dynamic team to analyze market data, set competitive prices, and enhance our revenue models. Your insights will drive our pricing decisions, ensuring we remain competitive while maximizing profitability.

Join Bolt Food as an Account Manager!We are seeking a driven and enthusiastic Account Manager to spearhead our operations and foster growth among our partner restaurants in Poland.With over 200 million customers across more than 50 countries, Bolt is rapidly emerging as a leading tech company in Europe and Africa, and this success is attributed to our talented team.At Bolt, we champion inclusivity, welcoming individuals from all backgrounds—regardless of race, color, religion, gender identity, sexual orientation, national origin, age, or disability. Our mission? To transform cities for people, not cars—and we need your expertise to help us achieve this!About the RoleAs an Account Manager, you will develop a profound understanding of our primary business objectives and actively engage with our partners to ensure they derive long-term value from our platform. Collaboration is key; you will work closely with the Account Management team to drive local execution of our global initiatives.Main Responsibilities:Oversee, coordinate, and negotiate eater-facing campaigns aimed at boosting Bolt Food orders and enhancing revenue.Analyze critical performance metrics to extract insights and optimize customer outcomes.Forecast growth and assess the achievement of our business objectives.Implement and refine our operational strategy while addressing daily commercial and operational challenges.Work in tandem with the Sales & Partners Operations team to seamlessly onboard all restaurants.Lead negotiations on restaurant contract terms.

Join our dynamic team at rtbhouse, a leading technology company specializing in advertising solutions powered by cutting-edge algorithms and data-driven strategies. We are seeking an Administrative Assistant/Specialist who will play a vital role in supporting our operations and ensuring the smooth running of day-to-day activities.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

Dentons Business Services EMEA serves as the critical operational foundation of Dentons, one of the foremost global law firms. Our mission is to empower legal teams across Europe, the Middle East, and Africa with exceptional business services, ensuring we provide unparalleled value to our clients.At DBS EMEA, we champion innovation, collaboration, and the pursuit of continuous improvement. Our diverse team excels in vital business areas such as finance, IT, HR, and marketing, securing operational excellence at all levels.About the RoleWe are in search of a dynamic Europe Head of Opportunity Management to spearhead our impactful Proposals and Credentials team throughout the region. Located in Poland, this team plays a pivotal role in Dentons Europe’s strategic initiatives and commercial success. You will guide the team to become a center of excellence that prioritizes client focus, efficiency, and effectiveness. The team is responsible for managing a steady stream of multi-jurisdictional pitches and proposals. As a leader of a four-member team, you will be an inspiring professional equipped with both technical expertise and people development skills. This senior, highly visible, and strategic role reports directly to the Europe Clients & Markets Director.Key ResponsibilitiesEstablish the vision, strategy, and standards for opportunity and proposal management across Dentons Europe.Design and implement robust processes, tools, and policies to enhance win rates, profitability, and client satisfaction.Lead and nurture a high-performing team of opportunity and proposal professionals.Directly manage and oversee significant, high-value pitches, panel reviews, and RFPs for our most promising prospects.Collaborate closely with the Head of Pricing, Head of Client Development, and Head of Practices and Sectors to ensure a unified go-to-market strategy and market positioning.Foster a collaborative, inclusive, and high-trust team culture that promotes shared ownership, constructive feedback, and ongoing improvement within the proposals team.The ideal candidate will possess deep expertise in proposals along with strong stakeholder management abilities, commercial insight, and a practical, tech-enabled approach.

Dentons Business Services EMEA serves as the operational backbone for Dentons, the world’s largest law firm, facilitating exceptional service delivery to clients across Europe, the Middle East, and Africa. Our EMEA business services team is a vital part of Dentons' global network, driving efficiency, innovation, and collaboration.At Dentons Business Services EMEA, we are dedicated to supporting legal professionals with state-of-the-art solutions. Our vibrant and diverse team works collaboratively to offer a broad array of services, including finance, IT, human resources, marketing, and more. We take pride in nurturing a culture of continuous improvement and adaptability.About the OpportunityWe are excited to announce an internship opportunity within our Talent Team. This role is perfect for a motivated and enthusiastic individual with a strong willingness to learn. As an intern, you will gain invaluable insights into the operations of our Learning & Development team within a global law firm context.You will play a crucial role in the execution of our premier development programs, contributing to the growth and engagement of our workforce.

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world’s largest law firm, and is dedicated to providing exceptional support services to clients throughout Europe, the Middle East, and Africa. As a vital part of Dentons’ global network, our EMEA business services team is instrumental in enhancing efficiency, fostering innovation, and promoting collaboration.At Dentons Business Services EMEA, we pride ourselves on delivering excellence in support to legal professionals through advanced solutions. Our dynamic and diverse team collaborates effectively to offer a comprehensive range of services, including finance, IT, human resources, marketing, and beyond. We are committed to nurturing a culture of continuous improvement and adaptability.Role Overview:The Finance Data Administration Specialist is pivotal in ensuring the quality of data utilized by our Finance Departments. This role entails managing daily workloads and tasks related to financial master data, including clients, matters, and fee earners. The specialist will also support the Finance Data Administration Process Owner and various processes within Revenue Management. The role encompasses two primary areas of responsibility. The first involves the activation, maintenance, and deactivation of fee earners’ accounts, resolving integration issues, and guaranteeing data quality and accuracy between HR/Talent and Finance systems. Additionally, the role aims to enhance results and streamline time recording processes through standardization and automation, as well as managing daily tasks related to missing time reports and timekeeper follow-ups.The second area focuses on maintaining records for clients, matters, and payors across all European offices. This includes resolving integration issues and upholding data quality between Risk and Finance systems. The role also demands user support and the establishment of effective relationships with both internal and external clients, including Finance teams, Partners, and Customers across the region.Both areas may require conducting user training and support across EU offices.Key Responsibilities:Execute day-to-day activities and ad hoc tasks related to finance data updates and corrections.Monitor completed and pending tasks, managing work schedules leading up to the monthly closing, and assist in resolving client queries.Collaborate effectively with team members and other departments.Ensure compliance with quality standards and service excellence.Support and participate in assigned campaigns, initiatives, and internal projects.

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