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Experience Level
Experience
Qualifications
Qualifications:Proven experience in documentation or administrative roles related to construction, engineering, or fire alarm systems. Expertise in Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite (Word, Excel). Exceptional attention to detail and capability to work autonomously with minimal oversight. Strong communication and time management skills. Familiarity with fire alarm documentation is a distinct advantage.
About the job
Join our dynamic team at RemoteVA PH as a Fire Alarm Documentation Specialist, where your attention to detail will play a pivotal role in assisting our clients with essential documentation for fire alarm systems. We're looking for a tech-savvy individual with expertise in documentation tools such as Google Workspace and Microsoft Office. This is a fantastic opportunity to contribute to a growing remote team while ensuring compliance and accuracy in fire safety documentation.
Key Responsibilities:
Prepare, manage, and organize documentation related to fire alarm systems and their compliance.
Verify that all documents are precise, current, and meet both client and regulatory standards.
Collaborate with technical teams to collect necessary documentation and clarify specifications.
Submit and monitor permits, proposals, inspection reports, and certificates.
Assist in generating reports and performing data entry using Google Sheets, Docs, and other office applications.
Maintain organized digital file systems and documentation archives.
About RemoteVA PH
RemoteVA PH is a progressive remote workspace committed to delivering exceptional support to our clients while promoting a collaborative and innovative environment.
Contract|A$2K/mo - A$3K/mo|Remote|Remote — Metro Manila, Philippines
Location: Remote , Metro Manila, Philippines (Philippines-based candidates only) Role overview The Paraplanner, Admin & Operations Specialist supports the delivery of financial advice by preparing review documents, Statements of Advice (SOAs), Records of Advice (ROAs), and conducting technical research. This role helps ensure client administration processes …
We are seeking a dedicated Plant Admin Assistant to join our team at Newborn Food Products, Inc. In this role, you will play a vital part in facilitating smooth administrative operations within our plant. Your responsibilities will include:Receiving and logging incoming phone calls for efficient monitoring.Summarizing employee attendance and submitting reports to the Head Office.Preparing essential documents such as Trust Receipts and gate passes for all incoming and outgoing items requiring approval from the admin officer.Maintaining and organizing the filing system for all documents.Routing documents to the appropriate departments in a timely manner.Overseeing the cleanliness and organization of the office premises.Drafting communication letters for final review by the Admin Officer.Coordinating the issuance of office supplies and managing inventory.Facilitating requisitions for materials, equipment, budgets, and payments.Organizing weekly Prayer Meetings and Holy Mass every Wednesday of the month.
Join Our Team as a Paraplanner!About the Role: We are seeking a proactive and detail-oriented Paraplanner to support our financial advisers in delivering exceptional, compliant financial advice. This independent contractor position allows you to work remotely from the Philippines while aligning with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday).Who We Are: At Hunt St, we specialize in connecting Australian businesses with top-tier remote talent from the Philippines. Unlike outsourcing agencies, our focus is on direct engagement, ensuring our contractors work closely with clients to meet their needs effectively.About Our Client: Our client is a reputable financial advisory firm in Australia, dedicated to providing customized wealth management and financial planning services. They work hand in hand with individuals and families, guiding them in building, protecting, and managing their financial future through tailored advice and ongoing relationships.Key Responsibilities:Assist in the preparation of Statements of Advice (SOA) and Records of Advice (ROA).Manage client review cycles, including preparation and follow-ups.Maintain accurate records in CRM systems (e.g., Xplan, AdviserLogic, Midwinter).Handle implementation paperwork, including rollovers and new investment applications.Liaise with product providers to track application progress.Oversee daily client correspondence, ensuring timely communication.Coordinate adviser schedules by scheduling meetings and reviews.Ensure compliance with documentation and processes.
Full-time|PHP 50K/mo - PHP 70K/mo|Remote|Remote — Metro Manila, Philippines
Note: This position is for active pooling purposes only. Submitting your application does not guarantee employment. Your details will be retained and considered for future opportunities as they arise.We are actively seeking a meticulous and motivated Paraplanner to become a vital part of our team at d2b-1. In this fully remote role, you will provide essential support to financial advisers by crafting detailed financial plans, conducting thorough research, and ensuring that all documentation meets client expectations and complies with regulatory standards pertinent to our clients in Australia and New Zealand.Your role will emphasize accuracy and efficiency as you assist in creating Statements of Advice (SOAs), Records of Advice (ROAs), and strategic recommendations. You will also analyze client data and financial situations, playing a crucial part in ensuring compliance, maintaining documentation integrity, and aiding advisers in delivering exceptional, customized financial advice.Position: ParaplannerSalary: PHP 50,000 - PHP 70,000/monthWorking Hours & Conditions: AU/NZ business hours; Mondays to Fridays, 6:00 AM to 3:00 PM PH Time; full-time (remote)Holidays: To be determined.Key Responsibilities:Draft Statements of Advice (SOAs) and Records of Advice (ROAs) in compliance with Australian/New Zealand standards.Conduct research on financial products, strategies, and market dynamics to bolster adviser recommendations.Analyze client financial data, including assets, liabilities, cash flow, and risk assessments.Assist in formulating bespoke financial strategies across superannuation, investments, insurance, and retirement planning.Ensure all documentation is precise, compliant, and aligned with client objectives.Collaborate with financial advisers, administrators, and external partners to gather necessary information.Review and update existing financial plans as part of ongoing client support and annual evaluations.Maintain client records and documentation standards within CRM systems.Support advisers in preparing presentations and review materials for clients.Stay informed about regulatory changes and industry best practices in AU/NZ financial planning.Qualifications:Minimum of 2 years of experience as a Paraplanner or in a comparable financial planning support position (experience with AU/NZ regulations is essential).Strong comprehension of financial planning concepts, including superannuation, investments, insurance, and retirement strategies.Experience in preparing SOAs and ROAs.Familiarity with AU/NZ compliance and regulatory requirements (e.g., ASIC guidelines).Proficient in financial planning software and CRM systems (e.g., Xplan, AdviserLogic).
Full-time|On-site|Cagayan De Oro City, Misamis Oriental, Philippines
Advance Your Career with a Generous Sign-On Bonus! Apply between April 1 and June 30, 2026, and receive a five-figure sign-on bonus.Role OverviewAs a Senior Paraplanner, you will be essential in helping financial advisers deliver exceptional services. Your expertise will ensure the creation of high-quality, compliant financial planning documentation. You will conduct thorough analysis, research, and prepare comprehensive financial strategies and client reports that facilitate effective decision-making and client engagement.Key Responsibilities:Perform in-depth fact-finding and accurately input client data into financial planning software.Create intricate financial models and scenarios to assess multiple strategies.Guarantee compliance of all financial strategies with current laws and regulations.Draft detailed Statements of Advice (SoA) and related documentation per adviser specifications.Produce Executive Summaries and other compliance documents supporting the SoA.Review materials prepared by advisers and provide constructive feedback to ensure client files' completeness and compliance.Mentor and support junior paraplanners to uphold high-quality standards and best practices.
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Careers Activate Talent is seeking an Admin Engineer who specializes in Celigo and iPaaS. This is a remote role for candidates based in the Philippines. Role overview This position centers on optimizing integration workflows using Celigo and other iPaaS tools. The Admin Engineer will help clients set up and implement integrations, ensuring data moves smoothly between different business applications. Key responsibilities Streamline integration processes with Celigo and iPaaS platforms Assist clients through implementation and initial setup Monitor and maintain reliable data flow across connected systems Apply technical skills to boost operational efficiency Respond quickly to client support needs related to integrations Requirements Hands-on experience with Celigo and iPaaS solutions Strong analytical and communication abilities Comfort working independently in a remote environment Interest in supporting clients and refining processes
We are in search of a meticulous Shopify Admin Assistant to oversee and enhance daily e-commerce operations. The perfect candidate will possess strong organizational skills, technical proficiency, and a solid background in maintaining the functionality and performance of online stores.Key ResponsibilitiesSpreadsheet & Data Management Utilize spreadsheets to align open orders between our internal ERP system and external marketplaces. Regularly maintain and update sheets that track new product releases, pricing, and inventory details. Conduct pricing comparisons in spreadsheets to establish sale prices and spot discrepancies. Execute thorough data entry, cleanup, and verification tasks.E-Commerce Product Management Create new product listings in Shopify, ensuring accuracy in titles, descriptions, pricing, and attributes. Upload product listings to partner marketplaces using either spreadsheets or channel-specific templates. Perform various product updates in Shopify, including pricing adjustments, image uploads, tagging, categorizing, and metadata management. Sync products from Shopify to TikTok Shop and troubleshoot any synchronization issues.Order & Marketplace Support Verify and cross-examine orders across multiple marketplaces to confirm accuracy. Update customer order addresses in Shopify when corrections are necessary. Monitor product and order syncing across e-commerce platforms and identify any inconsistencies.General Administrative Support Respond promptly to internal team communications during working hours as new tasks arise. Adhere to standard operating procedures (SOPs) closely and proactively identify and flag issues when necessary. Assist with additional administrative and data-related tasks as assigned.
We are seeking a proactive and detail-oriented Project Site Secretary/Admin to join our dynamic team at AFRY. In this role, you will be instrumental in ensuring the smooth operation of our site projects by providing administrative support and facilitating effective communication among team members. Your organizational skills and ability to multitask will be key in managing schedules, documentation, and correspondence.
Full-time|Remote|Remote — Metro Manila, Philippines
Join the dynamic team at RemoteVA PH as an Internal Admin Assistant (Client-facing). This crucial role focuses on building and nurturing excellent relationships with our clients while ensuring the internal administrative functions are efficient and effective. The ideal candidate will have outstanding communication abilities and a knack for client interaction through various channels, including phone, email, and video calls.Key Responsibilities: Act as the primary contact for assigned clients, addressing their inquiries and providing exceptional support. Facilitate the client onboarding process, ensuring all required documentation is completed promptly. Maintain and update client records to guarantee accurate and timely information distribution. Assist in scheduling and coordinating client meetings, follow-ups, and events efficiently. Provide internal teams with valuable insights and feedback from clients to improve service delivery. Contribute to the development and implementation of streamlined administrative processes to enhance client communications. Support the team with various administrative tasks, including data entry, reporting, and documentation. Qualifications:Minimum of 2 years of experience in administrative support or client-facing roles.Exceptional English communication skills (both written and verbal) with a strong emphasis on customer service.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with CRM tools.Strong organizational skills with the ability to manage multiple tasks simultaneously.Detail-oriented with a proactive approach to problem-solving.Capable of working independently and collaboratively in a remote setting.Preferred Skills:Experience managing client communications in a virtual setting.Ability to analyze client feedback and identify areas for improvement.Familiarity with project management tools.Native English-like accent.Why Join RemoteVA PH?At RemoteVA PH, we prioritize talent, professionalism, and personal growth. We don’t just connect you with great clients — we support you in building a long-term career within a stable and nurturing remote environment.– Focus on placing qualified professionals in long-term roles with reputable clients.– Earn a consistent income in USD, with opportunities for performance-based rate increases.– Enjoy a fully remote setup — no commuting, no traffic, no stress.
Role Overview hireframe is looking for a detail-focused Operations Specialist to support billing and revenue operations. This remote position is open to candidates based in the Philippines. What You Will Do Manage billing processes and help maintain accurate financial records Work with teams across the company to improve operational workflows Support revenue operations and contribute to strategies that drive growth Deliver reliable service to both internal teams and external clients Who We’re Looking For Strong attention to detail and a proactive approach to problem solving Comfort working independently in a remote environment Experience with billing, revenue operations, or related financial processes is a plus Collaborative mindset and clear communication skills Location This is a remote role based in the Philippines.
Job Title: Operations Assistant / Administrative CoordinatorLocation: RemoteEmployment Type: Full-timeGender Requirement: Male applicants only Job DescriptionThe Operations Assistant / Administrative Coordinator is essential to the seamless execution of daily office operations. In this role, you will support the team by managing schedules, confirming communications, conducting research, preparing spreadsheets, and monitoring daily reports. We are looking for a detail-oriented, proactive individual who can efficiently manage multiple administrative tasks while maintaining a high level of professionalism. Key ResponsibilitiesAssist with scheduling meetings, interviews, and various internal activities.Confirm and follow up on phone calls with clients, partners, and team members.Conduct research and compile findings into actionable summaries.Prepare and maintain spreadsheets to track operational metrics.Monitor daily reports and highlight inconsistencies or delays.Provide comprehensive administrative support to various departments.Maintain organized digital records and documentation.Coordinate with internal teams to ensure a smooth workflow. QualificationsMale applicant, ideally residing in the Philippines.Demonstrated experience in administrative or operational support roles.Exceptional organizational and time management skills.Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.Outstanding written and verbal communication abilities.Capacity to multitask and prioritize effectively.Familiarity with CRM tools and scheduling platforms (e.g., Calendly) along with basic reporting systems.A high degree of professionalism, discretion, and reliability.Bachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory. Preferred SkillsExperience working in remote environments.Familiarity with EMR, Symplast, or similar platforms.Basic understanding of sales coordination or client-facing support.Ability to adapt to fast-paced and evolving workflows.
Join our dynamic team at Hunt St!Position: Operations and Administrative AssistantCompensation: $2,000 AUD - $3,000 AUD per monthEngagement Type: Independent Contractor AgreementWork Schedule: This position aligns with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday), offering flexibility in time management as a contractor.About Us: At Hunt St, we specialize in connecting Australian businesses with exceptional remote talent from the Philippines. In this role, you will work directly with the client as an independent contractor, not through an outsourcing agency. Enjoy the benefits of a fully remote position, allowing you to work from the comfort of your home.Client Overview: Our client is an innovative solar retailer servicing Sydney and Adelaide, providing comprehensive solar solutions from initial quoting to installation coordination and post-installation support. They maintain a lean, agile team and utilize advanced technology, valuing individuals who can work independently, stay organized under pressure, and drive efficiency without micromanagement.Role Overview: We are seeking a proactive Operations and Administrative Assistant to directly support the business owner. You will serve as the primary coordination point, managing scheduling, communications, data, and logistics in a high-volume setting. This role replaces a local full-time admin, offering a fast-paced and varied environment suitable for a resilient, detail-oriented individual prepared to thrive in a dynamic operational landscape.Key Responsibilities:Coordinate customer appointments and installation timelines with on-site teams.Maintain accurate data in Pipedrive CRM and quoting software.Communicate effectively with installers and internal staff via Slack, Close, and WhatsApp to ensure seamless operations.Manage stock coordination, ensuring materials are available on-site prior to scheduled installations.Keep Google Calendar and project tracking tools updated.Assist the business owner with daily operational tasks and communications.Notify relevant parties of any changes, updates, or scheduling adjustments.Support general administration and process management using Notion and Google Sheets.
Business Administration Specialist Job OverviewAs a key player in our operations team, you will conduct audits and ensure operational excellence. Your primary responsibilities will include:• Conducting thorough operations audits through customer follow-up calls and addressing their concerns.• Compiling and presenting insightful audit reports, complete with findings and actionable recommendations to the management team.• Identifying and monitoring key risk and control indicators in your designated audit areas.• Maintaining comprehensive documentation for risk assessment and management processes.• Executing audit-related investigations as assigned by the Manager.• Assessing and enhancing internal controls, as well as reviewing operational and management policies and procedures.• Ensuring the implementation of prior audit recommendations in current processes.• Collaborating with management to craft an annual audit plan.Secondary Responsibilities• Providing exceptional and professional service to customers over the phone, adhering to the approved script from the Quality Team.• Verifying, scheduling, and confirming order details efficiently.• Completing daily tasks, including call quotas, emails, and administrative reports.• Coordinating closely with stakeholders in various departments to support and execute business administration objectives set by the team leader.• Paying meticulous attention to detail, particularly in report handling and administrative tasks.• Being adaptable and ready to take on ad hoc tasks to meet business and customer needs.• Regularly reviewing data reports to identify and rectify any discrepancies.• Maintaining databases and updating information as needed for accuracy.• Generating business reports that highlight key data points and clearly communicating results to the management team.• Promoting products through upselling services to customers.
Join our dynamic team at RemoteVA PH as a Fire Alarm Documentation Specialist, where your attention to detail will play a pivotal role in assisting our clients with essential documentation for fire alarm systems. We're looking for a tech-savvy individual with expertise in documentation tools such as Google Workspace and Microsoft Office. This is a fantastic opportunity to contribute to a growing remote team while ensuring compliance and accuracy in fire safety documentation.Key Responsibilities:Prepare, manage, and organize documentation related to fire alarm systems and their compliance.Verify that all documents are precise, current, and meet both client and regulatory standards.Collaborate with technical teams to collect necessary documentation and clarify specifications.Submit and monitor permits, proposals, inspection reports, and certificates.Assist in generating reports and performing data entry using Google Sheets, Docs, and other office applications.Maintain organized digital file systems and documentation archives.
Join a distinguished boutique law firm based in the US, known for its sophisticated legal solutions tailored for public and private companies, ultra-high-net-worth individuals, family offices, and aviation-focused businesses. The firm is recognized for its high-touch, relationship-driven approach, underpinned by precision, strategy, and trust.This is an exceptional opportunity to become part of a firm that places a premium on precision, accountability, and operational excellence. Your contributions will empower attorneys to concentrate on their clients by ensuring that the firm’s operations are accurate, efficient, and compliant.The primary focus of this role is execution. You will oversee client intake, billing support, document organization, and operational tracking. As you grow in this position, you will also assist in documenting workflows, maintaining internal process libraries, and supporting structured onboarding and training initiatives. While formal instructional design experience is not required, you must possess strong organizational skills, a process-oriented mindset, and the ability to translate operational workflows into clear documentation. This role is remote and requires availability during Mountain Time (U.S.).This position is a full-time, exclusive independent contractor engagement. It should not be interpreted as an employment agreement.
Conversions Operations SpecialistWHO ARE WE LOOKING FOR? We are on the lookout for a talented Conversions Operations Specialist! In this pivotal role, you will support a variety of processes that facilitate the onboarding of conversion plans to our clients’ platform. You will collaborate across multiple departments to enhance the onboarding experience and deliver exceptional service to plan sponsors. WHAT WILL YOU BE DOING? Review and document cash and in-kind asset transfers within the trust accounting system.Collaborate with sub-custodians to settle trades from the booking phase through to settlement for mutual funds, stable value funds, and ETFs.Conduct reconciliations of invested assets and cash activities between the trust accounting system and sub-custodian by designated deadlines. Partner with Implementation Managers and Investment teams to effectively transition new and conversion-qualified plans onto the client’s platform. Coordinate with receiving record keepers for the liquidation and transfer of plan assets from the client’s platform. Update, maintain, and review client data within CRM systems. Ensure effective collaboration with all internal teams to meet anticipated timelines. Assist in creating and maintaining comprehensive operating procedures related to assigned functions. REQUIREMENTS The Necessities Optimistic, flexible, creative, team-oriented, and results-driven individual with strong collaboration skills to work with both internal and external stakeholders. Solid understanding of the trading and settlement processes for mutual funds, stable value funds, and ETFs. Strong numerical aptitude and familiarity with cash and traditional securities reconciliations. A genuine desire for learning and the ability to iterate quickly. Proactive and analytical thinker, capable of problem-solving and proposing effective solutions. Highly organized and dependable with the ability to prioritize tasks and manage client expectations. The Extras Experience with...
Company OverviewPalmetto stands at the forefront of clean technology innovation, dedicated to hastening the shift towards a sustainable energy future. We believe in providing our customers with the capability to "have it all," making the transition to clean energy effortless and beneficial. Our award-winning technology platform enables homeowners, businesses, and entrepreneurs to seamlessly adopt renewable energy solutions through scalable and inventive approaches. Operating at the crossroads of B2B and D2C, we deliver software and financial products that genuinely impact the environment without sacrificing value. Our comprehensive solutions for home electrification make clean energy accessible to everyone.Our employees are our greatest asset. We nurture a culture that promotes internal growth, focusing on talent development and meaningful work. Palmetto offers an extensive benefits package that includes unlimited PTO, medical, dental, and vision coverage, paid parental leave, retirement plans, and more—empowering you to achieve personal and professional fulfillment. Our commitment to people, planet, and profit is highlighted by a collaborative, impactful, and balanced work environment. Join us in creating a brighter, cleaner future for all.Department OverviewPalmetto Home is a dedicated branch of Palmetto aimed at democratizing the renewable energy and HVAC sectors. We offer homeowners financial solutions to harness solar energy, implement energy storage systems, and enhance home efficiency through advanced heating and cooling technologies. We empower solar and HVAC sales professionals and installation firms with access to our proprietary platform, financing options, customer management systems, and quality control metrics. Our primary focus is delivering an exceptional experience for our customers and partners, which is reflected in our growing adoption of financial products.Work LocationThis role is fully remote within the Philippines.Role SummaryThe Operations Specialist I plays a pivotal role in the success of the LightReach Platform by overseeing the underwriting and technical document processing related to Palmetto’s financial products. You will ensure a seamless intake for all financial product transactions while providing essential support to installers.
Role Overview: The HR Operations Specialist plays a pivotal role in supporting various stakeholders across service lines by contributing to the overall Talent Acquisition strategy and enhancing employer branding. This position is responsible for managing the complete recruitment cycle for Shared Services and providing vital support to the People & Culture (P&C) function. This includes ensuring compliance with labor regulations, governance of policies, and readiness for audits across all HR processes.Duties and Responsibilities:Assist in the execution of strategic HR initiatives aimed at improving recruitment effectiveness company-wide while upholding P&C Labor Compliance.Oversee the entire recruitment process, including sourcing, screening, interviewing, and negotiating offers specifically for roles within Shared Services.Manage and streamline company sourcing and hiring activities, establishing best practices and standardizing recruitment workflows while leveraging metrics to ensure both efficiency and quality of hires across the organization.Ensure a consistent and positive onboarding experience across all service lines using the Workday platform.Facilitate the transition from candidate to employee, ensuring all pre-employment requirements are met for data accuracy.Act as the main point of contact for all internal and external audits affecting HR processes and compliance, collaborating with departments such as Admin, Legal, and Finance.Coordinate with external entities, including vendors, government agencies, third-party auditors, and former employees, to manage HR-related needs and documentation.Perform additional duties as required.Requirements:A minimum of 3 years of experience in Talent Acquisition and HR Operations.Proficient in Workday, applicant tracking systems, and other database applications.Skilled in managing multiple priorities or projects simultaneously.A team player who is results-oriented with exceptional facilitation and communication skills, both verbal and written.Benefits:Great Place to Work certified.Hybrid work setup.Annual Wellness Subsidy.Birthday Leave.Wellbeing Leave.Health Maintenance Organization (HMO) and Life Insurance.
Investment Operations SpecialistWHO ARE WE LOOKING FOR?We are in search of a dedicated Investment Operations Specialist to join our team on a freelance basis. This pivotal role supports the various processes that facilitate the onboarding of clients onto our platform. You will work collaboratively with internal teams to enhance the onboarding experience and deliver exceptional service to plan sponsors. WHAT WILL YOU BE DOING? Identifying and resolving issues related to potential fund lineupsPreparing Fund Applications for third-party fund companies using client informationCoordinating with Implementation Managers and Investment teams for the successful transition of new and conversion-qualified plans onto the client’s platformUpdating, maintaining, and reviewing client data within CRM systemsCollaborating with internal teams to meet expected timelinesAssisting in the creation and maintenance of written operating procedures related to assigned functions REQUIREMENTS The Necessities A collaborative, optimistic, and flexible mindset with a strong focus on resultsComprehensive understanding of mutual funds, stable value funds, collective investment trusts (CITs), and exchange-traded funds (ETFs)A passion for learning, creating, and effective communicationStrong analytical skills and a proactive approach to problem-solvingA high level of organization and dependabilityAbility to prioritize tasks and manage client expectations The Extras Experience with collaboration, project management, and CRM tools such as Google Workspace, Slack, Salesforce, Zendesk, and JiraGeneral knowledge of ERISA rules and experience with compliance or record-keeping systems (e.g., SunGard Relius, ASC, FIS) Available hours: US Eastern Time (8:30 am - 5:30 pm)Hourly Rate: $6
