Governance & Prequalification Officer

RawafidJeddah, Makkah Province, Saudi Arabia

On-site Full-time

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Experience Level

Experience

Qualifications

Requirements:Bachelor's degree in a relevant field. Strong attention to detail and organizational skills. Proficiency in document management and compliance procedures. Excellent communication and collaboration abilities. Experience in vendor management and registration processes is preferred. Knowledge of Saudi Arabian regulations and compliance frameworks is a significant advantage.

About the job

Key Responsibilities

Organize, update, and maintain all incorporation and registration documents for our group of companies.
Ensure that all licenses, certifications, and registrations are valid, renewed punctually, and comply with local laws.
Prepare and submit requests for renewals or amendments to the appropriate authorities.
Maintain an organized digital archive of all official corporate documents.
Collaborate with legal advisors, auditors, and government relations officers to ensure comprehensive corporate compliance.
Lead and coordinate the vendor registration and prequalification processes with major government and semi-government platforms and private clients.
Prepare and refresh company profiles, registration forms, and necessary supporting documents.
Manage a master tracking sheet for all vendor registrations and their renewal dates.
Engage with clients and procurement departments to ensure the successful registration and activation of vendors.
Create and standardize templates for vendor registration and compliance submissions across our companies.
Continuously monitor tender platforms, procurement portals, and business news for relevant opportunities.
Track opportunities through various platforms, including Etimad and Aramco IKTVA.
Compile weekly and monthly reports summarizing potential tenders aligned with our strategic focus.
Coordinate with internal teams to prioritize and pursue qualified leads.
Maintain a calendar of relevant events, exhibitions, and prequalification windows.
Prepare periodic reports on compliance and registration status for management review.
Support cross-functional teams with updated corporate data.
Propose enhancements for document management and vendor registration workflows.

About Rawafid

At Rawafid, we are dedicated to fostering excellence through compliance, governance, and strategic growth. Our commitment to upholding the highest standards in corporate governance drives us to seek talented individuals who share our vision for integrity and innovation. Join us in making a difference across multiple sectors.

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