Healthcare Virtual Assistant

findstarfishRemote — Manila, Metro Manila, Philippines

Remote Full-time

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Experience Level

Experience

Qualifications

Qualifications: Bachelor's degree in a medical field or a related area within the pharmaceutical industry. A minimum of 1 year of experience as a Virtual Medical Assistant. Outstanding English communication skills, both written and verbal, with a proficiency level of at least C1. Deep understanding of medical terminology and procedures. Skilled in navigating EHR/EMR systems and capable of troubleshooting common technical issues. Familiarity with healthcare privacy regulations. Strong interpersonal skills and the ability to work collaboratively. Excellent organizational and time management skills, with a keen attention to detail. Technologically savvy, with experience using tools like desktop sharing, cloud services, and VoIP. Willingness to work the night shift.

About the job

Join our dynamic team at findstarfish as a Healthcare Virtual Assistant! We are looking for highly organized and motivated individuals to support our expansive network of businesses globally. In this role, you will ensure efficient operations and contribute to the delivery of exceptional healthcare services.

About findstarfish

At findstarfish, we are dedicated to connecting healthcare providers with innovative solutions and support. Our mission is to elevate healthcare services worldwide through a committed and talented team. We embrace diversity and foster an inclusive workplace culture where every team member can thrive.

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Executive Virtual Assistant in Healthcare - Remote Opportunity

Helper Heroes

Full-time|Remote|Remote — Philippines

Type: RemoteWork Schedule: 8am-5pm PSTStart Date: ASAPCompany Overview:Helper Heroes is dedicated to revolutionizing home care support across the U.S. Our mission centers around fostering genuine partnerships with home care agencies, where our virtual assistants become integral extensions of their care teams. We are committed to enhancing the care experience…

Apr 7, 2026

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Executive Virtual Assistant (Healthcare Tech)

Assist-World

On-site|On-site|Philippines

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

Jan 19, 2026

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Remote Healthcare Virtual Assistant - PH

getwingapp

Full-time|$30/hr - $30/hr|Remote|Manila, Philippines

Join Our Innovative Team as a Healthcare Virtual Assistant!At Wing, we are on a mission to revolutionize the workplace for companies around the globe. We are dedicated to being the go-to solution for businesses looking to build top-tier teams and streamline their operations. We are eagerly seeking a talented Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately input patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist in processing insurance claims, verifying patient insurance details, and addressing billing inquiries and documentation.5. Respond to patient inquiries, offering information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, preparing reports, and maintaining comprehensive records.7. Ensure compliance with HIPAA and privacy regulations while maintaining patient confidentiality.8. Coordinate the distribution of medical records to various departments and healthcare professionals as directed by the Managing Physician.9. Perform ad hoc tasks as needed.

Feb 17, 2026

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Healthcare Virtual Assistant - Remote Position

Hunt St

Contract|A$2K/mo - A$2.4K/mo|Remote|Remote — Philippines

Role Overview Hunt St seeks a Healthcare Virtual Assistant to support an Australian healthcare practice. This remote role centers on administrative and patient support tasks, helping ensure daily operations run smoothly and patients receive attentive service. About Hunt St Hunt St connects Australian businesses with skilled remote professionals from the Philippines. As an independent contractor, you will work directly with a respected healthcare provider recognized for high standards in patient care, spanning physical health, recovery, and preventative treatment. Compensation and Schedule Monthly pay: $2,000 to $2,400 AUD Work hours: Align with Australian business hours (roughly 9 AM – 5 PM, Monday to Friday) Contractor status allows some flexibility in managing your schedule Main Responsibilities Manage inbound and outbound patient calls with professionalism and empathy Respond to patient inquiries via email, chat, and SMS Schedule, reschedule, and confirm patient appointments Maintain accurate patient records in clinic CRM or EMR systems Assist with patient follow-ups and coordination Handle administrative tasks such as data entry and document management Report urgent or complex patient issues to the appropriate staff Support billing inquiries and insurance verification when needed Uphold confidentiality and ensure all communications meet patient care standards Who Thrives in This Role This position suits someone with strong English communication skills, a proactive approach to problem-solving, and genuine care for patients. Those interested in building a long-term healthcare career and open to future leadership opportunities will find this role rewarding.

Apr 20, 2026

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Healthcare Virtual Assistant (Remote)

getwingapp

Full-time|$30/hr - $30/hr|Remote|Manila, Philippines

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This job description outlines a general overview for the position of Healthcare Virtual Assistant. Specific tasks and tools will be communicated in detail during the final interview stage. Make sure to apply for the position that aligns with your qualifications and location. We prioritize applicants who demonstrate a capability to excel in this role!Healthcare Virtual Assistant (Remote)At Wing, we are on an exhilarating journey to reshape the future of work for businesses around the globe! Our goal is to become the go-to resource for companies seeking to assemble remarkable teams and streamline their operations.We are eager to welcome a Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Manage appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Enter patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist with the processing of insurance claims, verify patient insurance details, and manage billing inquiries and documentation.5. Respond to incoming patient questions, providing information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, generating reports, and maintaining records.7. Ensure adherence to HIPAA regulations, privacy laws, and the protection of patient confidentiality.8. Coordinate the transfer of medical records to various departments and healthcare professionals as instructed by the Managing Physician.9. Perform ad hoc tasks as needed.Qualifications:• Bachelor's degree in a medical or pharmaceutical field.• Minimum of 1 year of experience as a Medical Virtual Assistant.• Exceptional English communication skills, both written and verbal (C1 level or higher).• Strong understanding of medical terminology and practices.• Proficient in EHR/EMR systems and capable of resolving common technical issues.• Knowledge of healthcare privacy regulations.• Excellent interpersonal skills.• Strong organizational and time management abilities with meticulous attention to detail.• Tech-savvy and familiar with contemporary technologies, including desktop sharing, cloud services, and VoIP.• Willingness to work during graveyard shifts.

Feb 17, 2026

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Healthcare Virtual Assistant

findstarfish

Full-time|Remote|Remote — Manila, Metro Manila, Philippines

Apr 13, 2024

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Executive Assistant - Operations & Administration Virtual Assistant

assist-world

Full-time|Remote|Philippines

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

May 4, 2026

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Executive Virtual Assistant for Admin, Inbox & Operations Support

assist-world

Full-time|Remote|Philippines

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Mar 17, 2026

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Executive Virtual Assistant for Marketing & Operations

Winning Assistants

Full-time|$7/hr - $8/hr|Remote|Remote — Philippines

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Apr 30, 2026

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Executive Virtual Assistant - Support for Multi-Company CEOs

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Full-time|Remote|Remote — Philippines

Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.

Apr 10, 2026

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Virtual Executive Assistant at assist-world | Philippines

assist-world

Full-time|Remote|Philippines

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Mar 5, 2026

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General Virtual Assistant - Operations & Execution Support

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Full-time|Remote|Remote — Philippines

Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete

Apr 10, 2026

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Dynamic Virtual Assistant / Executive Assistant Opportunity

VirtueStaff

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Remote Legal Virtual Assistant

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Full-time|Remote|Remote — Philippines

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May 1, 2025

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E-commerce Virtual Assistant at RemoteVA | Remote

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