About the job
We are looking for a dedicated and meticulous Accountant & Administrative Support Specialist to oversee daily accounting operations while providing essential administrative, HR, and construction coordination support. This versatile role is perfect for someone who thrives on managing financial records and ensuring smooth organizational operations.
The ideal candidate will possess strong bookkeeping and accounting skills, be adept at handling administrative tasks, and exhibit accuracy in supporting construction coordination activities.
Key Responsibilities
Accounting & Financial Operations
- Execute full-cycle bookkeeping tasks
- Accurately record and maintain financial transactions
- Oversee the general ledger
- Prepare financial statements including Income Statements and Balance Sheets
- Manage Accounts Payable and Receivable
- Conduct bank and credit card reconciliations
- Monitor budgets and assess variances
- Administer expense tracking and reporting
- Assist with tax preparation and compliance
- Support audit and financial review processes
- Prepare and oversee invoicing
Administrative Support
- Manage email correspondence
- Organize and maintain the company Dropbox file system
- Oversee calendars, reminders, and scheduling
- Provide support for general administrative tasks as needed
Basic Human Resources Support
- Assist with new hire onboarding paperwork
- Track PTO and sick leave
- Process weekly payroll using ADP
- Maintain essential employee records and documentation
Construction & Project Coordination
- Establish and maintain project folders
- Assist with essential construction documentation
- Support job costing initiatives
- Manage and track insurance requests
- Aid in bid management and tracking