About the job
Join our dynamic Finance team as an Accounts Payable Administrator in Edmonton, Alberta. This essential role, reporting to the Manager of Shared Services, is pivotal in maintaining our financial integrity by overseeing daily accounts payable operations.
As an Accounts Payable Administrator, you will be responsible for accurately processing and coding invoices, coordinating timely payments, and ensuring all transactions are well-documented and approved. The ideal candidate will adeptly manage vendor inquiries, perform account reconciliations, support month-end reporting, and assist with audits. A keen eye for detail, exceptional organizational abilities, and experience in a high-volume accounts payable environment are crucial for success in this role.
Key Responsibilities:
- Execute two-way and three-way purchase order/invoice matching with precision.
- Address all vendor inquiries, reconcile vendor statements, and investigate discrepancies on accounts payable vouchers.
- Resolve issues arising from disputed vendor invoices effectively.
- Cost code and post invoices, ensuring payments are processed through cheque, EFT, or online transactions.
- Complete setup forms for electronic funds transfers and online payments.
- Attach necessary supporting documents to all invoices to maintain compliance.
- Prioritize invoices based on potential cash discounts and payment terms.
- Provide exceptional customer service to both internal and external stakeholders.
- Maintain credentials for online portal access related to major projects (e.g., Utilities and Telecommunications Services).
- Assist in gathering documents for internal and external audits.
- Maintain received not vouchered (RNV) reports.
- Deliver month-end accruals and additional reporting requirements as necessary.
Qualifications:
- A post-secondary degree, diploma, or certification in a relevant field.
- A minimum of 3 years of experience in accounts payable.
- Proficient technical skills in spreadsheet and word processing software.
- Proven ability to adhere to standard filing procedures.
- Strong organizational and time management skills to effectively prioritize tasks.
- Basic knowledge of accounting principles, experience with tax applications, and strong documentation abilities.
- Competent in conducting mathematical computations quickly and accurately.
- Experience in processing wire transfers and direct deposits.
- Familiarity with month-end accruals and reporting processes.
- Ability to maintain strict confidentiality regarding sensitive information.
- Excellent communication and problem-solving skills, with a proven ability to meet tight deadlines.
Preferred Skills:
- Experience with JD Edwards software is an asset.
Benefits:
We provide a comprehensive and competitive total rewards package that includes a full range of employee benefits, such as an RRSP matching program, ensuring you have the necessary tools for a successful career.