About the job
Job Title: Accounts Receivable and Accounts Payable Specialist
Position Type: Full-Time, Remote
Working Hours: During U.S. business hours
About the Role:
We are looking for a detail-oriented Accounts Receivable and Accounts Payable Specialist to oversee daily financial operations. This critical role is responsible for ensuring efficient and compliant transaction processing across vendors, customers, and internal accounting systems. The Specialist will play a vital role in maintaining healthy cash flow and financial accuracy, managing tasks from invoice entry to collections follow-up and reconciliation.
Key Responsibilities:
Accounts Payable (AP):
- Review 20–50 vendor invoices weekly for accuracy, coding, and approvals.
- Input invoices into accounting software (QuickBooks, NetSuite, Xero, SAP, or Oracle).
- Schedule payments (ACH, wire transfers, checks) according to terms.
- Reconcile vendor statements and address discrepancies.
- Process employee reimbursements and handle credit card reconciliations.
Accounts Receivable (AR):
- Create and dispatch 30–100 customer invoices weekly.
- Record customer payments (ACH, wire, credit card, checks) in the AR system.
- Track and monitor AR aging reports, identifying overdue balances.
- Engage with customers regarding overdue accounts, negotiate payment arrangements, and escalate issues when necessary.
- Document unearned revenue and adjust deferred revenue as needed.
Reconciliation & Reporting:
- Monthly reconciliation of AR and AP subledgers with the general ledger.
- Match cash disbursements and receipts to bank records.
- Generate weekly cash disbursement and collection reports.
Compliance & Controls:
- Ensure proper documentation of vendor/customer data (W-9s, contracts, terms).
- Adhere to SOX and GAAP/IFRS standards.
- Maintain documentation for audit readiness concerning AP/AR cycles.
Collaboration:
- Coordinate with procurement on vendor setup and terms.
- Work alongside sales teams to validate invoice data and resolve customer disputes.
- Assist with month-end close processes involving accruals and reconciliations.
Ideal Candidate Profile:
- Meticulous with a strong focus on error prevention.
- Excellent communication skills, adept at interacting with vendors and customers.
- Highly organized and efficient in managing high volumes of transactions.
- Capable of balancing speed with accuracy and compliance.
Minimum Required Experience & Skills:
- At least 2 years of experience in AR/AP or bookkeeping.