About the job
Join our dynamic team as an Administrative Assistant in West Palm Beach, where your organizational skills and attention to detail will shine! We are seeking an enthusiastic, organized, and detail-oriented self-starter who excels in a fast-paced environment. As a pivotal member of our Senior Leadership team, you will play a critical role in ensuring seamless operations and communication.
Key Responsibilities:
- Calendar and Meeting Management:
- Schedule and coordinate internal and external meetings, including staff meetings, agency briefings, and one-on-one sessions.
- Manage meeting logistics such as food orders, agendas, and note-taking while proactively resolving calendar conflicts.
- Preparation for Meetings and Interviews:
- Disseminate agendas, resumes, and other necessary materials in advance of meetings and interviews.
- Ensure clarity around meeting objectives and context with senior leaders and participants.
- Collaborate with the recruiting team to schedule convenient times for candidates and interviewers, ensuring candidates feel welcomed and supported.
- Travel Arrangements: Handle all travel logistics, including flights, accommodations, and car rentals, for both domestic and international travel.
- Expense Management: Submit expense reports and receipts promptly, ensuring compliance with company policies.
- Onboarding Support:
- Assist in onboarding new hires by organizing equipment requests, scheduling introductory meetings, and serving as the primary contact for new employees.
- Vendor and Agency Onboarding: Facilitate the onboarding process for new vendors and agencies, ensuring they have the necessary access and documentation.
- Project Support: Engage in project work to align with team objectives as required.