About the job
We are looking for an exceptional Administrative Business Partner to support one to three leaders by effectively managing their complex day-to-day operational needs and assisting with various projects and initiatives to drive team and company objectives. This position is ideal for individuals who excel in dynamic and fast-paced environments and appreciate collaborating with a diverse, globally distributed team. This role is offered on a fixed-term contract for a period of 12 months.
About DeepMind
At DeepMind, we believe that artificial intelligence is one of humanity's most significant advancements. Our team consists of scientists, engineers, and machine learning specialists dedicated to pushing the boundaries of AI technology for the greater good and scientific progress. We prioritize safety and ethics in our work, collaborating with others to tackle critical global challenges.
Key Responsibilities
- Proactively manage a complex and ever-evolving calendar of meetings, conference calls, and interviews across multiple time zones and locations.
- Assist with operational tasks and processes, offering suggestions for continuous improvements to enhance efficiency.
- Gather and monitor actions and deliverables from various projects.
- Provide meeting support by circulating agendas, taking notes, and ensuring follow-up on action items. Prepare necessary documentation for each meeting.
- Develop strong relationships with leaders by anticipating needs and providing solutions to facilitate effective decision-making.
- Build and maintain effective relationships with key stakeholders across the organization.
- Draft and distribute team communications.
- Organize and execute internal and external events, such as off-site meetings, lunches, talks, and seminars.
- Coordinate domestic and international travel arrangements, including hotel bookings, flight check-ins, visa applications, and detailed itineraries.
- Handle financial administration tasks like compiling expense claims, approving purchase orders, and creating contracts.
- Act as the main point of contact for incoming requests, managing extensive email correspondence.
- Potentially lead and assist with site-specific initiatives within DeepMind.