About the job
Manage the full cycle of document processing:
- Receiving, registering, and processing incoming documentation
- Processing and registering outgoing documentation
- Preparing documents for signature by responsible parties
- Monitoring the circulation of documents and obtaining signatures
- Generating authorization requests (access rights, permissions, approvals)
- Coordinating requests from employees in the Digital Services and Information Technology department to other company divisions
- Handling other department requests within competency
- Managing postal correspondence and shipments
Conducting non-production procurement for the department
- Searching for service providers and material resources
- Negotiating with suppliers and agreeing on cooperation terms
- Preparing technical specifications (TS) for procurement processes
- Conducting tenders
- Managing contracts:
- Working in Ariba Guided Buying and SAP to support procurement processes
- Monitoring the receipt of closing documents from contractors (acts, waybills, invoices)
- Preparing a complete set of accompanying internal documentation in accordance with company standards:
- Lists of event participants
- Memorandums
- Event programs
- Other accompanying documentation
- Controlling procurement expenses within approved budgets
- Overseeing timely payments for services rendered/materials supplied
Working in SAP Ariba: creating requisitions for payment and controlling payment and document flow issues within the department
Supporting departmental activities; providing organizational support
- Assisting in organizing internal training sessions and meetings for the Digital Services and Information Technology department