About the job
Join our dynamic team at jobsforhumanity as a Bilingual Female Coordinator, where your organizational skills and professional demeanor will play a pivotal role in supporting our real estate brokerage and marketing initiatives. This position is essential for ensuring seamless communication with clients, managing vital documentation, and facilitating daily operational tasks. As the first point of contact for clients, tenants, brokers, and internal teams, your contributions will significantly enhance our service delivery.
Key Responsibilities
1. Client & Tenant Coordination
- Serve as the primary contact for all incoming inquiries via phone, email, and in-person visits.
- Deliver prompt and professional responses to clients, prospects, and brokers.
- Efficiently route leads to the appropriate agents.
- Maintain an in-depth understanding of all ongoing projects and marketing materials.
- Ensure clear messaging and consistent communication with all stakeholders.
2. Documentation & Contracts
- Collect, analyze, and verify required documentation from clients and tenants.
- Prepare, organize, and manage both digital and physical files effectively.
- Oversee the company database, ensuring confidentiality of sensitive information.
- Assist with contract preparation and document tracking under supervision.
3. CRM & Reporting (to be developed over time)
- Update tracking sheets and CRM systems with new leads, status updates, and deal progress.
- Help generate weekly and monthly performance reports on leasing, sales, and pipeline activity.
- Collaborate with marketing, leasing, and sales teams to ensure data accuracy.
4. Administrative Support
- Provide comprehensive administrative support to agents and management.
- Coordinate meetings, appointments, and follow-ups.
- Assist with office coordination and workflow management as needed.