About the job
As a vital member of our Property Management team, the Commercial Property Administrator plays a crucial role in delivering exceptional property management services and supporting the daily operations of our commercial properties. Responsibilities encompass Accounts Receivable and Accounts Payable management, office administration, customer service, and fostering positive tenant relationships.
PRIMARY RESPONSIBILITIES
- Process Accounts Payable by accurately inputting, verifying backup documentation, and coding invoices in accordance with the budget for approval by the Property Manager.
- Monitor Accounts Receivable monthly, assisting in the preparation of late and default notices.
- Support the Property Manager in generating monthly and quarterly financial reports.
- Facilitate daily operations of the assigned property portfolio alongside the Property Manager.
- Handle incoming calls, screen and direct them appropriately, deliver messages, greet guests, and manage deliveries.
- Log work order requests into the system efficiently.
- Maintain and track Certificates of Insurance for vendors, tenants, and clients.
- Assist in the development and execution of Service Contracts for vendor services.
- Coordinate building activities, including move-ins and move-outs, ensuring insurance verification.
- Contribute to planning and executing tenant events with the management team.