About the job
About the Role
Join City Wide Facility Solutions as a meticulous Contract Administrator / Accountant within our OneFinance team. This hybrid position seamlessly integrates contract management with essential accounting functions, playing a pivotal role in fortifying our business and financial operations. You will oversee the complete lifecycle of contracts from customers, vendors, and partners while executing key accounting tasks, reporting, and month-end closing activities.
What You’ll Do
- Draft, review, and process contracts for customers, vendors, and services, ensuring precision and adherence to company policies.
- Track contract timelines for renewals and expirations, proactively coordinating with internal stakeholders on next steps.
- Maintain a centralized database for contracts, templates, approvals, and documentation.
- Collaborate with internal teams to address discrepancies and facilitate contract negotiations within established guidelines.
- Ensure compliance with contractual obligations on the part of vendors and customers.
- Execute accounting tasks associated with contracts, such as preparing journal entries (accruals, deferrals, revenue, prepaids), processing invoices, managing collections, and performing reconciliations.
- Assist with month-end and year-end closing processes for designated areas, providing timely reports and variance analyses.
- Ensure data accuracy within Business Central, CRM, and other financial systems while recommending process enhancements.
- Contribute to the development of procedures, templates, and training materials to streamline contract and accounting workflows.
What Success Looks Like
- Complete month-end closing within 5 business days.
- Maintain a correction rate of less than 1% for journal entries or reconciliations post-close.
- Foster strong collaboration across departments, ensuring accurate and timely reporting to OneFinance leadership.