About the job
At Life Space Digital, we are revolutionizing the out-of-home media landscape by introducing digital screens in bustling office, multifamily, and retail settings. Our innovative platform offers content-rich experiences and targeted advertising directly to building occupants and visitors, starting from elevators, lobbies, and shopping center concourses. With a strong leadership team and ambitious growth objectives, we are expanding rapidly across key U.S. markets, focusing on speed, precision, and delivering long-term value to our partners.
We are currently searching for an Office & HR Assistant to facilitate daily office operations and HR coordination at our New York headquarters. This pivotal role is essential for sustaining a professional, organized, and welcoming office atmosphere while also assisting with recruitment logistics, onboarding coordination, and everyday administrative tasks. Ideal candidates will be highly organized, proactive, detail-oriented, and comfortable thriving in a fast-paced, high-growth environment.
Our partnerships with leading property owners aim to modernize buildings, enhance tenant experiences, and unlock new revenue streams through digital media. At Life Space Digital, we seamlessly blend high design with smart technology to redefine expectations in everyday spaces.
Your Key Responsibilities:
- Facilitate smooth office operations and workplace coordination.
- Contribute to a professional, organized, and inviting onsite experience.
- Provide HR and recruiting support, including interviews, onboarding, and internal coordination.
Responsibilities in Detail:
- Oversee daily office operations and maintain a tidy, organized, and professional workplace.
- Coordinate office supplies, snacks, deliveries, mail, and vendor relationships to support daily operations.
- Welcome and assist guests, employees, and visitors to ensure efficient front-of-office functions.
- Support candidates attending in-person interviews, manage check-in, prepare interview spaces, and enhance the onsite candidate experience.
- Assist with interview scheduling, onboarding logistics, and general HR coordination in collaboration with the People team.
- Prepare workspaces, welcome materials, and ensure general office readiness for new hires and visiting team members.
- Assist with calendars, meeting arrangements, internal communications, and administrative tasks across teams.
- Manage expense coordination, invoices, office records, and light operational documentation as needed.