About the job
RSS Infrastructure Limited (RSSI) is a recognized leader in the Rail and Construction sectors, honored at the 2018 ‘Rail Partnership Awards’ by Network Rail for its innovative solutions that enhance safety and productivity.
With offices in Birmingham and Doncaster, RSS Infrastructure is proud to employ over 70 skilled staff members alongside a diverse contingent workforce that services the majority of the UK. Our extensive service portfolio encompasses Overhead Line Electrification, Vegetation Management, Track Access, Civils/Construction solutions, Safety Critical Resource Services, Magnetic Safety Barrier Fencing, Magnetic Points Boards, and Signalling Services, making us the UK’s exclusive provider of Track Warning Systems.
Your Role:
As an Executive Assistant, you will play a crucial role in supporting four of our group directors, ensuring seamless diary management, email filtering, and travel arrangements. Your collaboration with the Directors will be instrumental in documenting, implementing, and reviewing business plans and actions, thus allowing them to concentrate on client development and business growth. You will also organize meetings, prepare presentations, and take minutes.
Your key responsibilities will include:
- Creating time for Directors to focus on business growth by removing non-essential tasks and administrative burdens.
- Preparing presentations, reports, and measuring KPIs.
- Conducting confidential minute-taking, document preparation, and managing emails (filtering and responding as necessary).
- Representing the business at events when required.
- Fully supporting Directors in executing business plans, managing action logs to ensure priority actions are completed, and liaising with relevant Directors or Heads of Departments to follow up on outstanding actions.
- Handling telephone communications, managing calendars, and coordinating meetings and events.
- Planning and coordinating all travel and accommodation requirements for the Company, overseeing costs, and centralizing control of the process.
- Ensuring 1-2-1 meetings for Directors are scheduled and documented, with action logs stored centrally for HR records.