About the job
Join Socotec as an Expense Management Administrator and be an integral part of our dynamic finance team in Dallas. We are seeking a meticulous professional to oversee our comprehensive expense management process. This role is pivotal in ensuring adherence to company policies while delivering outstanding support to our employees. The ideal candidate will possess extensive knowledge of the Concur expense management system and Deltek Vantagepoint, along with a proven history in expense administration.
Key Responsibilities:
Expense Management & Processing
- Thoroughly review, audit, and process employee travel and expense reports to guarantee accuracy and compliance with policies.
- Efficiently manage expense workflows using Concur and Deltek Vantagepoint.
- Ensure prompt and precise employee reimbursements.
- Identify and rectify discrepancies in expense submissions expeditiously.
- Provide assistance to employees regarding inquiries and audits, as well as handle ad hoc requests.
Corporate Card & Reimbursement Programs
- Reconcile corporate credit card transactions and resolve any discrepancies.
- Oversee corporate Amex card issuance and related administrative duties.
- Manage the vehicle reimbursement program and confirm the accuracy of documentation.
Accounting & Financial Support
- Assist with month-end closing activities, including expense accruals and reporting.
- Perform basic accounting tasks such as invoice coding and processing.
- Support additional accounts payable functions as necessary.
- Maintain precise records and generate reports using Excel.
Compliance & Customer Service
- Ensure compliance with financial guidelines and company procedures.
- Collaborate closely with team members to address expense-related inquiries while prioritizing customer service.
- Stay updated on company expense policies and procedures.