About the job
Summary: We are seeking a highly organized and motivated Legal Administrative Assistant to support our litigation team. In this role, you will perform a variety of secretarial and administrative tasks for attorneys and management, ensuring adherence to established policies and procedures. Your ability to maintain positive relationships with clients, attorneys, and staff while upholding confidentiality is essential.
Key Responsibilities:
Bring a minimum of four (4) years of experience in a litigation-focused law firm environment.
Utilize computer skills for various tasks including transcription, e-filing, and documentation.
Draft and prepare correspondence, memoranda, and legal documents from both written and oral drafts; manage telephone calls and maintain message records.
File time-sensitive legal documents with minimal oversight and produce litigation-specific materials such as briefs, e-filings, and discovery binders while adhering to court rules.
Sort and date incoming mail, ensuring prompt delivery of outgoing mail and managing specific delivery services as needed.
Establish and maintain calendar systems to track deadlines and appointments effectively.
Open new files, conduct conflict checks, and maintain both client and general files, including preparing files for closure.
Welcome clients and visitors, ensuring a positive public image and confidentiality.
Schedule appointments for attorneys as required.
Assist with billing processes, including proofreading and reviewing billing statements.
Collaborate with administrative staff to ensure timely submission of attorney timesheets.
Exhibit strong technical proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.
Demonstrate the ability to support various practice groups utilizing technologies such as Best Authority and Legal Numbering.
Perform additional tasks such as typing, filing, and photocopying as time allows.
Other duties as assigned.
The ideal candidate will have a proactive approach and the ability to handle multiple tasks efficiently.

