About the job
Join Us as an HR & Office Support Specialist
In this dynamic role, you will be the catalyst behind the seamless operation of our office. Colleagues will appreciate your ability to handle everything with ease, making them feel that everything is under control. You will bring structure to our vibrant scale-up environment, ensuring that from coffee to administration, everything runs smoothly. As a key player, you'll identify areas for improvement and ensure processes are not only established but adhered to, making this role one where you can truly build and enhance.
Your Responsibilities
As the backbone of our office operations, you will ensure that both the office and HR processes are impeccably organized. You will adeptly navigate between practical queries (e.g., “Where are the keys?”) and critical matters (e.g., “Is this file compliant with GDPR?”) with confidence.
Office & Facility Management
Maintain a professional, appealing, and well-organized office environment. You will coordinate workspaces, lunches, and supplies, managing vendor relationships effectively. If you spot an area for improvement, you'll take the initiative to fix it.HR Support
Assist in maintaining precise and timely HR administration, oversee employee files, and ensure follow-up on discussions and talent assessments. You will also play a role in employee mobility and benefits management.HR Data Management
Keep HR records updated (including onboarding, offboarding, leave, and absenteeism) and proactively identify discrepancies before they escalate. Your knack for organization will shine here.Onboarding & Employee Experience
Facilitate a smooth onboarding experience for new hires, ensuring they are well-prepared for their first days—both practically and personally. You'll also create small cultural moments that enhance the workplace experience.Event Coordination
From team outings to Q-meetings, you will manage the planning, quotes, logistics, and execution of events within established parameters.Health & Compliance
Ensure compliance with health and safety regulations, support audits (ISO), and ensure HR data is processed meticulously and in accordance with GDPR.
In essence, you are the silent force making it possible for everyone to thrive in their roles without worrying about foundational issues.