About the job
Join our dynamic team as a Junior Payment Analyst within the GBS Americas division at SGS. In this role, you will handle essential daily operations in the Procure to Pay (P2P) process, including the processing of invoices (both Purchase Order and Non-Purchase Order), auditing expense reports, and supporting month-end closing activities. Your performance will be evaluated based on our Service Level Agreements (SLA) and Key Performance Indicators (KPI).
Key Responsibilities
- Conduct timely and accurate review, validation, and processing of incoming invoices to the accounting system.
- Ensure correct coding and booking of invoices in alignment with the SGS Chart of Accounts.
- Verify compliance of invoices with SGS policies and procedures.
- Audit travel and expense claims to ensure adherence to established guidelines.
- Process prepayments and manage follow-ups on prepaid invoices.
- Address vendor inquiries effectively, escalating complex issues when necessary.
- Collaborate with colleagues to ensure clarity in accounting information.
- Respond to internal and external stakeholder inquiries regarding P2P issues.
- Assist in resolving match exceptions in coordination with relevant teams.
- Work alongside the R2R team to monitor Accounts Payable transactions during bank reconciliations.
- Follow up on outstanding items within the Accounts Payables Trial Balance.
- Manage invoices that are currently on hold.
- Prepare and review additional month-end P2P transactions.
- Support the AP Subledger closure and other month-end activities.
- Complete monthly checklists and ensure sign-off by the AP Supervisor.
- Assist the AP Supervisor in monitoring internal controls and tracking KPIs.
- Help prepare reports and contribute to ad-hoc activities.
- Engage in discussions for process improvements and share insights.