About the job
Join AHV International as an Office Assistant!
Work schedule: 19.5 hours per week, spread over 3 days from 9:00 AM to 4:00 PM, with workdays to be discussed.
WHO WE ARE
AHV International is a pioneering market leader in quorum sensing solutions aimed at optimizing animal health through biotechnology. Our innovative products enhance the well-being of animals, benefiting farmers and society alike. We are continuously expanding our international market reach and innovating our product offerings.
ABOUT AHV INTERNATIONAL
At AHV International, we are on a journey towards global market leadership for the next generation of animal health solutions. We prioritize farmers by empowering them to discover new ways to naturally optimize animal health, improve profitability, and positively influence their ecological footprint. Our cutting-edge technology enables us to work directly with farmers through on-farm and data-driven tools to ensure success.
THE ROLE
We are currently seeking an enthusiastic Office Assistant to become the face of our organization. In this role, you will be the first point of contact for visitors and colleagues alike. If you are proactive, organized, and enjoy maintaining a tidy workspace, this position is for you. You will assist with inquiries, ensure our facilities are well-kept, welcome and guide visitors, and prepare lunch for our team. Additionally, you will perform administrative tasks for various departments, schedule appointments, manage mail, and handle purchasing. You will report directly to the HR Manager.
RESPONSIBILITIES
- Perform various facility-related tasks, including:
- Maintaining and organizing meeting rooms;
- Providing coffee, tea, water, and lunch during meetings;
- Keeping pantry areas tidy;
- Daily preparation and cleanup of staff lunches;
- Weekly online grocery ordering. - Act as the point of contact for the organization and visitors;
- Answer and appropriately route incoming phone calls;
- Manage the office mailbox;
- Conduct light administrative duties such as scheduling appointments, assisting in planning meetings for clients and/or staff, and sending correspondence;
- Place orders for various departments, manage inventory, and receive packages;
- Occasionally book flights and hotel accommodations.
Note: The above list is not exhaustive but provides a good overview of the role.

