About the job
As the Office Manager at BMW of Fairfax, you will play a pivotal role in ensuring the dealership's financial integrity and operational efficiency. Your responsibilities will include overseeing the financial reporting process, maintaining accurate records, and implementing controls to support the business's objectives.
Key Responsibilities:
- Collaborate with the controller to prepare comprehensive financial statements, ensuring timely monthly submissions.
- Continuously interpret and analyze financial statements to guide business decisions.
- Supervise and mentor office staff, including receptionists and cashiers.
- Keep the Controller apprised of cash flow trends and business needs.
- Review journal entries and authorize adjustments to inventory, cost of sales, and expense accounts.
- Prepare and manage all workers' compensation and insurance claims.
- Coordinate month-end reconciliations for all accounts and physical inventories.
- Maintain and post monthly standard entries.
- Establish and manage fixed and prepaid asset accounts.
- Work with office personnel to ensure timely task completion.
- Assist in preparing for annual audits, providing necessary information and addressing any corrections.
- Compile end-of-month accounting reports.
- Calculate and reconcile monthly depreciation expenses.
- Set up and maintain expense accruals, including advertising and insurance.
- Generate and review monthly expense trend reports.
- Provide backup support for cashier and receptionist as needed.
- Adhere to all company safety protocols and promptly report any incidents.