About the job
- Assist the Client Finance team with all aspects of project setup, invoicing, and collections.
- This role requires collaboration with the NEC team, sales order processing, collections, and credit management.
Work Experience
Essential:
- In-depth understanding of OTC project setup, invoicing, and collections processes.
- Proficient in the SAP Finance module.
- Experience in shared services or customer-facing environments.
- Familiarity with standard operating procedures.
- Knowledge of systems, applications, operational tools, metrics, and Excel.
- Excellent communication skills with strong verbal and written presentation abilities.
- Adaptability to thrive in a fast-paced, dynamic environment.
- Self-motivated with the capability to drive change.
- Ability to collaborate effectively with colleagues at all organizational levels.
Accounts Receivable Responsibilities
- Act as the primary contact for all invoice creation inquiries.
- Confirm billing milestones with the Retained Organization (RO) for invoice generation.
- Coordinate with the order processing team during order fulfillment.
- Generate invoices according to RO instructions and follow standard operating procedures.
- Ensure accurate invoice creation based on sales orders, delivery confirmations, or service completion records in SAP.
- Support data generation for invoices and dispatch.
- Resolve discrepancies in invoice details with the RO.
- Maintain an invoice creation tracker for effective monitoring.
- Provide necessary inputs to collections and credit management teams.
- Investigate and address any discrepancies or errors in invoices, issuing credit/debit notes when required.
- Collaborate closely with sales, logistics, and finance teams for efficient invoice processing.
- Respond to queries promptly and accurately.
- Create data trackers to support monitoring activities.
- Prepare monthly reports.
- Fulfill audit data requirements by providing requested documents.
- Assist the team leader with purchase support activities as needed.
- Adhere to defined Turn Around Time for invoice creation tasks.
- Maintain a 100% accuracy rate in daily activities to meet Service Level Agreements.