About the job
Part-Time Administrative Assistant
Working Hours: Monday to Friday, Paris Time Zone
Position Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to enhance the efficiency of our European Brand and Logistics teams. This role involves vital tasks such as order coordination, shipment tracking, and maintaining operational documentation.
This is a junior-level opportunity tailored for individuals who thrive in structured environments, enjoy coordination tasks, and excel in accurate record-keeping across teams. Your contributions will be essential in ensuring the smooth processing and tracking of product orders, PR shipments, and early samples.
Core Responsibilities
COGS Orders & PR Shipments
- Receive briefs from the Brand Team and facilitate product orders with the Logistics Team in designated warehouses.
- Coordinate PR product orders, ensuring clear communication with both the Brand and Logistics Teams for accuracy.
- Monitor shipment tracking and delivery progress.
- Assist in resolving minor customs-related challenges.
- Calculate and confirm final order costs.
France PR Coordination
- Utilize the dedicated PR platform to place French PR orders.
- Track deliveries and provide regular updates to the French PR Manager.
Early Sample Coordination
- Create DPD shipping labels for early sample dispatches.
- Send labels to the US team for preparation of shipments.
- Facilitate the first delivery from the US office to Europe.
- Ensure timely tracking of shipments.
Order Tracking & Documentation
- Maintain a shared Excel tracking document for all European Brand Team orders.
- Keep records updated with the latest order status, delivery dates, and shipping methods.
- Ensure precision in all shipment information.

